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ILTA 2012 Keynote - Future-Proofing Your SharePoint Strategy

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ILTA 2012 Keynote - Future-Proofing Your SharePoint Strategy

  1. 1. Future-Proofing YourSharePoint Strategy Presented By: Richard Harbridge #ILTASPS @RHarbridge#ILTASPS @RHarbridge
  2. 2. Who am I? Boston#ILTASPS @RHarbridge
  3. 3. #ILTASPS @RHarbridge
  4. 4. #ILTASPS @RHarbridge
  5. 5. Why Does Future-Proofing Matter?#ILTASPS @RHarbridge
  6. 6. If You Aren’t Working Toward The Future You Will Fall Behind#ILTASPS @RHarbridge
  7. 7. How Do You Future-Proof A SharePoint Strategy?#ILTASPS @RHarbridge
  8. 8. What Is The Secret To A Good Strategy? What are our winning conditions for SharePoint? What are our objectives for SharePoint?#ILTASPS @RHarbridge
  9. 9. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…  Achieve Shared Understanding Of Objectives  Remaining Focused On Achieving Objectives  Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge
  10. 10. Why Am I Here Today?#ILTASPS @RHarbridge
  11. 11. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  12. 12. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  13. 13. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  14. 14. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  15. 15. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  16. 16. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  17. 17. Have You Seen The New DirectTV Commercials?#ILTASPS @RHarbridge
  18. 18. When You Implement SharePoint Without A Good Strategy… Hi!#ILTASPS @RHarbridge
  19. 19. You Might Assume SharePoint Does Everything… Can SharePoint ___? Yes!#ILTASPS @RHarbridge
  20. 20. And That SharePoint Is The Perfect Fit!#ILTASPS @RHarbridge
  21. 21. And So… You Install SharePoint On A Single Server.#ILTASPS @RHarbridge
  22. 22. You Start Climbing Up To Success!#ILTASPS @RHarbridge
  23. 23. It Started Out Simple#ILTASPS @RHarbridge Visual Concept By Virgil Carroll
  24. 24. Then It Grew#ILTASPS @RHarbridge Visual Concept By Virgil Carroll
  25. 25. Then It Got TOTALLY Out Of Control!!#ILTASPS @RHarbridge Visual Concept By Virgil Carroll
  26. 26. Decision Makers Can No Longer Agree… We need a records Not as much as a kitten management solution! picture rotator!#ILTASPS @RHarbridge
  27. 27. The CFO Watches Costs IncreaseActually that Easy! Just needrequires a third to customizeparty product.. one thing… That requires enterprise CALs…#ILTASPS @RHarbridge
  28. 28. IT Services Can’t Support The Flood Of New Requests#ILTASPS @RHarbridge
  29. 29. And People Are Having More Trouble Finding What They Need#ILTASPS @RHarbridge
  30. 30. As A Result You Are No Longer Climbing Towards Success…#ILTASPS @RHarbridge
  31. 31. Don’t let this be you.#ILTASPS @RHarbridge
  32. 32. Don’t implement SharePoint without a good Strategy.#ILTASPS @RHarbridge
  33. 33. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives#ILTASPS @RHarbridge
  34. 34. 1. Shared Understanding Of Objectives#ILTASPS @RHarbridge
  35. 35. The Destination Matters Abundance Of Helpful Data 4 What If We Haven’t 1. Area Map 2. Our Direction 3 Identified Our 3. Our Route 4. Points Of Interest 1 Destination/Goal? 2 5 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 6 7 8 9 9. Current Speed/Limit 10. Current Road 10#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  36. 36. Identifying Our Objectives#ILTASPS @RHarbridge
  37. 37. Abstract Objectives (Platitudes) These are not good objectives!#ILTASPS @RHarbridge
  38. 38. In Canada we learn this right after hockey appreciation in grade school.#ILTASPS @RHarbridge
  39. 39. #ILTASPS @RHarbridge
  40. 40. #ILTASPS @RHarbridge
  41. 41. We would like to automate and improve our ‘paper based’ ‘legal’ ‘contract mngmt’’ ‘contract rview’ processes. Specifically we would like to ‘imprv request#ILTASPS @RHarbridge rspnse time’ by…
  42. 42. Example Legal Contract Solutions • Contract Review Workflow • Request Contract Review Form • Integration with ClientDB • Client Contracts Site#ILTASPS @RHarbridge
  43. 43. Prioritizing Objectives Requires Understanding Value And Difficulty#ILTASPS @RHarbridge
  44. 44. The Simplest Prioritization Formula Ever… Estimated Value Estimated Difficulty#ILTASPS @RHarbridge
  45. 45. Prioritization Example  I have a difficult solution. It’s an 8 in difficulty (out of 10).  I have an easy solution. It’s a 2 in difficulty (out of 10).  The expected value of the difficult solution is 4 (out of 10).  The expected value of the easy solution is 6 (out of 10). Estimated Value Estimated Difficulty#ILTASPS @RHarbridge
  46. 46. Prioritize and Plan S.M.A.R.T. Objectives#ILTASPS @RHarbridge
  47. 47. Ensure everyone understands the objectives.#ILTASPS @RHarbridge
  48. 48. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives#ILTASPS @RHarbridge
  49. 49. 2. Remain Focused On Achieving Objectives#ILTASPS @RHarbridge
  50. 50. Implemented Legal ImplementedSolution! Contracts SharePoint! Have we achieved our objective?#ILTASPS @RHarbridge
  51. 51. A Lesson Courtesy Of The Mars Rover Primary among the missions scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.#ILTASPS @RHarbridge
  52. 52. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  53. 53. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  54. 54. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  55. 55. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  56. 56. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  57. 57. Have We Achieved Our Goal?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  58. 58. Launch Minded People Think… Don’t blow up! Pre Launch Launch#ILTASPS @RHarbridge
  59. 59. Don’t let this be you.#ILTASPS @RHarbridge
  60. 60. Post Launch People Think… Have weWhat are our succeeded in Don’t blow up! gainingobjectives? adoption? Pre Launch Flight Landing Launch What feedback Have we achieved are we getting? our objectives? How will we achieve them? How should we adjust our#ILTASPS @RHarbridge trajectory?
  61. 61. Be this kind of person.#ILTASPS @RHarbridge
  62. 62. Back to our friend the Mars Rover…#ILTASPS @RHarbridge
  63. 63. Have We Achieved Our Goal? Achieved Primary Objective#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  64. 64. How Important Was Launch? Launch How many people understood how much was involved in planning for launch? Post Launch How many people understood how much was involved after launch?#ILTASPS @RHarbridgeConcept Courtesy of Andrew Jolly
  65. 65. Don’t be the person who understands how to get to a successful launch.#ILTASPS @RHarbridge
  66. 66. Be the person who understands how to get to a successful landing (again and again).#ILTASPS @RHarbridge
  67. 67. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge
  68. 68. 3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge
  69. 69. Strategy Is A Plan Of Action Designed To Achieve Objectives A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.#ILTASPS @RHarbridge
  70. 70. Future-Proof Strategies Prepare For Challenges And Risks#ILTASPS @RHarbridge
  71. 71. You Need A Comprehensive Strategy.#ILTASPS @RHarbridge
  72. 72. Do you have a Business Strategy? This is a session! Tomorrow at 2:45pm – Killer Dashboards: Presented by ILTA’s 2011 SharePoint Innovator of the Year#ILTASPS @RHarbridge
  73. 73. Do you have a Technology Strategy? Today at 2:45pm – INTERACTIVE SESSION: Trends And#ILTASPS @RHarbridge Collaboration Adoption Challenges In
  74. 74. Do you have a Document Management Strategy? • Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows Today at 11am - SharePoint As A DMS: Are You Ready?#ILTASPS @RHarbridge2:45pm Tomorrow at – Managing Email in SharePoint
  75. 75. Do you have a Cost Management Strategy?Visible Costs Software LicensesHidden Costs Implementation Hardware Customization IT Personnel Maintenance Training#ILTASPS @RHarbridge
  76. 76. Do you have a Governance Strategy? SharePoint SharePoint Governance Standards#ILTASPS @RHarbridge Documents Online
  77. 77. Do you have a Business Process Strategy? Today at 4pm – Increase Productivity with SharePoint’s Built-In Workflow#ILTASPS @RHarbridge
  78. 78. Do you have an Infrastructure Strategy? Do You Have Documentation For Deviating From Default Settings?#ILTASPS @RHarbridge
  79. 79. Do you have a Backup and Recovery Strategy?#ILTASPS @RHarbridge
  80. 80. Do you have a Performance Strategy? If we can save 2 seconds of loading time does it matter? We have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).#ILTASPS @RHarbridge
  81. 81. Do you have a Support Strategy? SharePoint Standards Online Today at 2:45pm – School’s in Session! Integrating Learning Management into SharePoint#ILTASPS @RHarbridge
  82. 82. Do you have a Taxonomy Strategy?#ILTASPS @RHarbridge
  83. 83. Do you have a Security Strategy? OR Today at 4:00pm – Empowering Non-power Users to#ILTASPS Pages Edit @RHarbridge
  84. 84. Do you have a Development Strategy? Customizations Ahead Today at 11am – Shop Talk: Developers Share Obstacle- Busting Solutions#ILTASPS @RHarbridge
  85. 85. Do you have an Integration Strategy? When I Say “SharePoint Integration” You Probably Think Of This... Today at 1:30pm – SharePoint 2010 and Office 2010…#ILTASPS @RHarbridge Better Together
  86. 86. Do you have an Adoption Strategy? Adoption Activities#ILTASPS @RHarbridge Listing
  87. 87. Do you have a Usability Strategy? Consistency Across User Environments Modify Provisioned Site (or Templates) Based on Need#ILTASPS @RHarbridge
  88. 88. Do you have a Mobile Strategy? Tomorrow at 11am – On The Road: Optimizing SharePoint for Mobile Devices#ILTASPS @RHarbridge
  89. 89. Do you have a Search Strategy? Tomorrow at 11am – A Review Of Search and Records#ILTASPS @RHarbridge Case Studies Management
  90. 90. Do you have a Social Strategy? Eight Key Considerations Tomorrow at 1:30pm – Beyond the Traditional Firm Directory OR Firm Directories with Connections, Skills, AND Availability#ILTASPS @RHarbridge
  91. 91. Do you have a Cloud Strategy? 70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Ev aluating-Cloud-Providers-Tools-and-Questions.aspx Today at 1:30pm – SharePoint in the Cloud: Clear Skies#ILTASPS @RHarbridge or Stormy Weather?
  92. 92. Some Strategies Are Dependent On The Workloads You Use SharePoint For…#ILTASPS @RHarbridge
  93. 93. Do you have a SEO Strategy? Tomorrow at 1:30pm – Using SharePoint to Create Your Public Website#ILTASPS @RHarbridge
  94. 94. You Need A Comprehensive Strategy.#ILTASPS @RHarbridge
  95. 95. Phase Your Strategy Phase Phase Phase 1 2 3 SharePoint Search Strategy SharePoint SharePoint Infrastructure Security Strategy Strategy SharePoint SharePoint Branding and Performance Usability Strategy Strategy SharePoint Business Strategy SharePoint SharePoint Development Integration Strategy Strategy SharePoint SharePoint User Governance Adoption Strategy Strategy#ILTASPS @RHarbridge
  96. 96. It’s a lot to think about. Think about it.#ILTASPS @RHarbridge
  97. 97. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks#ILTASPS @RHarbridge
  98. 98. Why Are We Here Today? Do Over#ILTASPS @RHarbridge
  99. 99. Remember What Happened Without A Strategy? Let’s Try That Again With A Strategy#ILTASPS @RHarbridge
  100. 100. When You Implement SharePoint With A Good Strategy… Hi Again!#ILTASPS @RHarbridge
  101. 101. You Have Prioritized S.M.A.R.T. Objectives#ILTASPS @RHarbridge
  102. 102. SharePoint Is Part Of Your Overall Enterprise Technology Plan#ILTASPS @RHarbridge
  103. 103. You Are Climbing Your Way To Your Objectives! Destination 300 meters ahead…#ILTASPS @RHarbridge
  104. 104. You Are Focusing On What’s Next! Launch Post Launch Destination 300 meters ahead…#ILTASPS @RHarbridge
  105. 105. You Plan For The Challenges/Risks In Your Way. Richard’s AWESOME PowerPoint SlideDeck#ILTASPS @RHarbridge
  106. 106. And As A Result?#ILTASPS @RHarbridge
  107. 107. Decision Makers Have Enough Information#ILTASPS @RHarbridge
  108. 108. The CFO Succeeds In Reducing Costs.#ILTASPS @RHarbridge
  109. 109. IT Services Can Support New Requests#ILTASPS @RHarbridge
  110. 110. And People Are Actually Finding What They Need#ILTASPS @RHarbridge
  111. 111. You Go Home Feeling Awesome.#ILTASPS @RHarbridge
  112. 112. Be the person with a good SharePoint strategy.#ILTASPS @RHarbridge
  113. 113. What About Your Strategy?Are you prepared for the future and current needs of your business?Questions? Ideas? Feedback? Contact me: Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: Rharbridge@Allin.comSlides & SharePoint Legal Resource KitAvailable At: http://Learning.AllinConsulting.com/ILTA#ILTASPS @RHarbridge

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