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ILTA 2012 - Collaboration Adoption Discussion

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INTERACTIVE SESSION:
 TRENDS AND CHALLENGES IN
 COLLABORATION ADOPTION
                                        June 12, 2012 @ 2:45


Presented By:                                      #ILTASPS
Richard Harbridge                               @RHarbridge
Facilitated By:
Kris Wagner, and Lisa Gianakos   @SharePointKris @LisaKellarG



#ILTASPS
Session Goals
Have an interactive session on the use of both client and internal
collaboration tools (both SharePoint-based or consumer oriented tools).
   •   Be Interactive!
   •   Participate!
   •   Hear Your Success Stories
   •   Learn From Your Failures (aka Experiments!)
   •   Share Any Lessons Learned
   •   Provide Recommendations Based On Your Experience
   •   One ticket per question/comment; Prizes will be drawn at end.


 #ILTASPS
Poll Question 1: Consumer Tools
 Does your firm officially use/offer cloud-based
 document sharing with clients using consumer-
 oriented tools like Box.Net, YouSendIt, Google
 Docs, etc… (e.g. not using standard extranets)?

           • Show of hands – who is using?
           • If yes, why?
           • If no, why?


#ILTASPS
Poll Question 2: Which Official Tools?
 Do you officially use cloud based tools that are
 consumer-oriented? If yes…
  • What are you using?
  • How did you decide which product to use?
  • Why did you/did you not use SharePoint?
    Did you consider it?
  • What are your attorneys asking for?
  • Are your clients asking for certain tools to be
    used?
#ILTASPS
Who Here Has Seen Family Feud?




#ILTASPS
#ILTASPS
Ad

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ILTA 2012 - Collaboration Adoption Discussion

  • 1. INTERACTIVE SESSION: TRENDS AND CHALLENGES IN COLLABORATION ADOPTION June 12, 2012 @ 2:45 Presented By: #ILTASPS Richard Harbridge @RHarbridge Facilitated By: Kris Wagner, and Lisa Gianakos @SharePointKris @LisaKellarG #ILTASPS
  • 2. Session Goals Have an interactive session on the use of both client and internal collaboration tools (both SharePoint-based or consumer oriented tools). • Be Interactive! • Participate! • Hear Your Success Stories • Learn From Your Failures (aka Experiments!) • Share Any Lessons Learned • Provide Recommendations Based On Your Experience • One ticket per question/comment; Prizes will be drawn at end. #ILTASPS
  • 3. Poll Question 1: Consumer Tools Does your firm officially use/offer cloud-based document sharing with clients using consumer- oriented tools like Box.Net, YouSendIt, Google Docs, etc… (e.g. not using standard extranets)? • Show of hands – who is using? • If yes, why? • If no, why? #ILTASPS
  • 4. Poll Question 2: Which Official Tools? Do you officially use cloud based tools that are consumer-oriented? If yes… • What are you using? • How did you decide which product to use? • Why did you/did you not use SharePoint? Did you consider it? • What are your attorneys asking for? • Are your clients asking for certain tools to be used? #ILTASPS
  • 5. Who Here Has Seen Family Feud? #ILTASPS
  • 7. What Were The Most Popular “For Official Use” Consumer-Oriented Tools? 1 5 2 6 3 7 4 8 #ILTASPS
  • 8. What Were The Most Popular “For Official Use” Consumer-Oriented Tools? YouSendIt 6 Google Docs 1 DropBox 3 AMS-Legal 1 NetDocuments 2 PBWorks 1 ShareFile 2 Accellion 1 #ILTASPS
  • 9. Poll Question 2: Responses #ILTASPS
  • 10. Poll Question 3: What Is Used? If not officially using, do you know if your users are using cloud-based document sharing on their own, such as running web traffic reports to such sites? What methods do you use? Do you routinely run reports? #ILTASPS
  • 11. What Were The Most Popular Cloud-Based Document Sharing Un- Official Tools Named? 1 5 2 6 3 7 4 #ILTASPS
  • 12. What Were The Most Popular Cloud-Based Document Sharing Un- Official Tools Named? DropBox 11 SkyDrive 1 Google Docs 3 MobileMe 1 Box.Net 2 iCloud 1 YouSendIt 2 #ILTASPS
  • 13. Poll Question 3: Comments #ILTASPS
  • 14. Poll Question 4 & 5: Blocked Websites Does your firm block specific websites that offer specific cloud-based document tools? • What are you blocking? • Do you take another approach such as education? (Or turning a blind eye.) • What concerns beyond security do you have? • Is a unified front or are branded solutions important? #ILTASPS
  • 15. Poll Question 4 & 5 : Blocked Websites • Reasons Cited For Why Sites Are Not Blocked (Or Exceptions Are Made) – Client Initiated The Collaboration – Client & Co-Council Insist – Client Requires It/Uses It – Not All Offices Can (Application Aware Firewalls) #ILTASPS
  • 16. Poll Question 4 & 5 : Blocked Websites • Keywords That Indicate Risk With These Sites – Discovery Challenges – Governance Challenges – Security Concerns – Client Confidentiality – Privilege – Risk Of Exposure #ILTASPS
  • 17. Poll Question 5: Responses #ILTASPS
  • 18. Poll Question 6: Official Tools? Does your firm officially use any collaboration tools (again, beyond a standard extranet) such as Yammer, Pulse, Jive, PBWorks, Confluence, etc… • Do we need to take an official stance on this or is “skunkworks” use ok or even encouraged? • Are SharePoint (my sites) “there” yet? #ILTASPS
  • 19. Poll Question 6: Comments #ILTASPS
  • 20. Poll Question 7: Which Official Tools? If yes, (officially using collaboration tools), which are you using? • What tools are getting the best press? • Are SharePoint (my sites) “there” yet? #ILTASPS
  • 21. What Were The Most Popular Official Collaboration Tools Named? 1 5 2 6 3 7 4 #ILTASPS
  • 22. What Were The Most Popular Official Collaboration Tools Named? Yammer 8 PBWorks 2 SharePoint 4 Clearspace 1 Lync 3 Accellion 1 Confluence 2 #ILTASPS
  • 23. Poll Question 7: Results #ILTASPS
  • 24. Thank You Questions? Ideas? Feedback? Let Us Know: Sr. SharePoint Evangelist: Richard Harbridge Product Evangelist: Kris Wagner www.RHarbridge.com www.SharePointKris.com Richard@RHarbridge.com Kris@KrisWagner.com @RHarbridge @SharePointKris Director Of Knowledge Mgmt: Lisa Gianakos Practice Innovations Lisa.Gianakos@PillsburyLaw.com @LisaKellarG #ILTASPS

Editor's Notes

  1. What are you using?How did you decide which product to use?Why did you/did you not use SharePoint? Did you consider it?What are your attorneys asking for? Are your clients asking for certain tools to be used?
  2. what’s the buzz on your floor? e.g. what do the hipsters want to use?what methods can we use to know what people are doing?do you routinely run reports?
  3. What are you blocking?Do you take another approach such as education? (Or turning a blind eye.)What concerns beyond security do you have?Is a unified front or are branded solutions important?
  4. Do we need to take an official stance on this or is “skunkworks” use ok or even encouraged?Do attorneys or clients really encourage collaboration?Are SharePoint (my sites) “there” yet?
  5. What tools are getting the best press?Are SharePoint (my sites) “there” yet?