Metadata Primer for Technical Communicators<br />Presenter: Rob Hanna<br />Information Architect, Innovatia Inc<br />
About your presenter<br />Rob Hanna<br />15 years experience as a technical communicator<br />10 years in content manageme...
Agenda<br />What is Metadata?<br />Managing Metadata<br />Advanced Topics in Metadata<br />Tools for Metadata Management<b...
What is Metadata?<br />
Metadata Defined<br />Coined in the 1960’s by Jack Myers<br />Data about Data<br />Stuff about Stuff<br />Essential proper...
Application of Metadata<br />Metadata is <br />applied to all structured and unstructured content in a corpus<br />visible...
Value of Metadata<br />Findability<br />Automation<br />Access<br />Administration<br />Disposition<br />Disambiguation<br />
Understanding Metadata<br />Administrative Metadata<br />Metadata used for handling of content includes author, date, stat...
Managing Metadata<br />
Finding Metadata <br />Metadata is everywhere – you just need to know where to look for it<br />Microsoft Office Files<br ...
Establishing a Single Source of Truth for Metadata<br />As with content, metadata must be managed from a single source of ...
Creating Metadata<br />Minimize the human interaction with the creation of metadata<br />Where metadata is entered by a us...
Correcting Metadata Sources<br />Extract Metadata<br />Normalize Metadata<br />Replace Metadata<br />
Advanced topics in Metadata<br />
Metadata Standards<br />Dublin Core<br />XMP<br />eXtensible Metadata Platform<br />XIF<br />eXcellent Image Format<br />R...
Taxonomies and Ontologies<br />Taxonomies organize similar types of information into an order and hierarchy for classifica...
Tools for Metadata Management<br />
Tools Presentation <br />Freeware/Shareware XIF tools<br />Acrobat XMP<br />Microsoft Excel<br />LoremIpsum DITA Generator...
Questions<br />Thank you for attending<br />Rob Hanna<br />rob.hanna@innovatia.net<br />@singlesourceror<br />http://innov...
Upcoming SlideShare
Loading in …5
×

Metadata primer for technical communicators

1,264 views

Published on

Metadata presentation delivered on May 18 at the annual STC Summit in Sacramento, California.

Published in: Education
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,264
On SlideShare
0
From Embeds
0
Number of Embeds
9
Actions
Shares
0
Downloads
43
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

Metadata primer for technical communicators

  1. 1. Metadata Primer for Technical Communicators<br />Presenter: Rob Hanna<br />Information Architect, Innovatia Inc<br />
  2. 2. About your presenter<br />Rob Hanna<br />15 years experience as a technical communicator<br />10 years in content management<br />STC Associate Fellow<br />Vice-Chair of the STC Certification Commission<br />Innovatia, Inc<br />Headquartered in Saint John, New Brunswick<br />400+ employees in Canada, U.S., Europe, and India<br />Lines of business include Technical Publications, Technical Support, and e-Learning<br />$7 Million Research and Development Fund<br />
  3. 3. Agenda<br />What is Metadata?<br />Managing Metadata<br />Advanced Topics in Metadata<br />Tools for Metadata Management<br />Questions<br />
  4. 4. What is Metadata?<br />
  5. 5. Metadata Defined<br />Coined in the 1960’s by Jack Myers<br />Data about Data<br />Stuff about Stuff<br />Essential properties stored within the content or external to the content that identify and define context, history, and management of the content<br />
  6. 6. Application of Metadata<br />Metadata is <br />applied to all structured and unstructured content in a corpus<br />visible to the user or it can be hidden from view<br />both machine-driven and manually entered<br />internal or external to the content<br />mandatory, optional, or conditional<br />
  7. 7. Value of Metadata<br />Findability<br />Automation<br />Access<br />Administration<br />Disposition<br />Disambiguation<br />
  8. 8. Understanding Metadata<br />Administrative Metadata<br />Metadata used for handling of content includes author, date, status, location, access<br />Classification Metadata<br />Metadata used to index content across a corpus includes subject, keywords, index terms<br />Processing Metadata<br />Metadata used by machines to process and display content includes font display, multimedia, and PIs<br />Relational Metadata<br />Metadata used to relate pieces of content includes links, related topics, maps<br />Descriptive Metadata<br />Metadata used for search and retrieval of content includes title, short description, document ID<br />Structural Metadata<br />Metadata used to ensure consistency and order of semantic meaning includes markup tags for XML, HTML<br />
  9. 9. Managing Metadata<br />
  10. 10. Finding Metadata <br />Metadata is everywhere – you just need to know where to look for it<br />Microsoft Office Files<br />PDFs<br />XML/HTML<br />Images<br />Databases<br />Card catalogs<br />On every page<br />
  11. 11. Establishing a Single Source of Truth for Metadata<br />As with content, metadata must be managed from a single source of truth<br />As far as possible, metadata should stay within the source<br />Do not introduce opportunities for ambiguity<br />Develop a Metadata Strategy<br />
  12. 12. Creating Metadata<br />Minimize the human interaction with the creation of metadata<br />Where metadata is entered by a user, do not use “optional” metadata – use “mandatory”<br />Embed metadata directly in the content<br />Rely on machine-generated metadata where possible<br />Edit/audit manual metadata regularly<br />
  13. 13. Correcting Metadata Sources<br />Extract Metadata<br />Normalize Metadata<br />Replace Metadata<br />
  14. 14. Advanced topics in Metadata<br />
  15. 15. Metadata Standards<br />Dublin Core<br />XMP<br />eXtensible Metadata Platform<br />XIF<br />eXcellent Image Format<br />RDF<br />Resource Definition Framework<br />
  16. 16. Taxonomies and Ontologies<br />Taxonomies organize similar types of information into an order and hierarchy for classification<br />Ontologies organize disparate taxonomies as facets on content, creating a multi-dimensional model for classification<br />
  17. 17. Tools for Metadata Management<br />
  18. 18. Tools Presentation <br />Freeware/Shareware XIF tools<br />Acrobat XMP<br />Microsoft Excel<br />LoremIpsum DITA Generator<br />DITA Metadata Extractor<br />Basic Excel functions<br />
  19. 19. Questions<br />Thank you for attending<br />Rob Hanna<br />rob.hanna@innovatia.net<br />@singlesourceror<br />http://innovatia.net/blogs/single_sourceror<br />

×