Document redaction allows you to circulate critical documents without sensitive information being compromised. Redaction services through Record Nations make the entire process convenient and secure. In this slideshare you will learn: • How to define your redaction needs and what needs to be redacted • When to use document redaction and the legal necessity • How document redaction works using OCR and DMS or cloud storage Find a Document Redaction Service Provider Near You https://www.recordnations.com/scanning/document-redaction/ Get Tips on Records Management https://www.recordnations.com/articles/document-scanning-service-articles/

1. DOCUMENT
REDACTION:

2. WHAT IS
DOCUMENT
REDACTION?

3. COVEROtherwise known as
document sanitizing,
redaction is the process
of blacking out or removing any sensitive
information from a document so it can be used and
distributed, but still protect confidential information too
SENSITIVE INFO

4. “I’d like people to get a sense of
who I am, yet I want to keep my
privacy, too.”
—Rosamund Pike

5. DEFINING YOUR
REDACTION NEEDS
What sensitive information should be redacted?

6. INFORMATION TO
REDACT
∎ Social security numbers
∎ Driver’s license or professional license numbers
∎ PHI and other medical information
∎ Financial documents and files
∎ Proprietary information or trade secrets
∎ Judiciary records
∎ Individuals’ addresses, dates and months of birth, and other unique
identifiers (PII)

7. WHEN TO USE
REDACTION
Who should be redacting, and why?

8. Nearly every industry needs
redaction in some form to protect their
important information, however some
like legal and government deal with
more sensitive info than others
LEGAL NEEDS
Another example is healthcare, which
is mandated by HIPAA to protect
PHI, and is also required to notify
affected individuals if their information
is exposed—potentially crippling PR

9. HOW REDACTION
WORKS
What goes into the redaction process?

10. Sensitive information
is removed and the
redacted file is stored
PII in searchable
digital files is identified
for redaction
REDACTION IN 3
SIMPLE STEPS
Document is scanned
and converted to
digital format with OCR

11. OPTICAL CHARACTER
RECOGNITION & REDACTION
OCR technology allows rules-based search engines to locate and mark
sensitive information within digital documents for redaction. The redaction
process includes a few steps:
1. Automated software analyzes the document for PII (paper and microfilm must be
first scanned)
2. The service sanitizes the file, removing and redacting marked information
3. The document is reproduced in its redacted format, and re-stored with other files
in a document management system (DMS) or cloud storage

12. DOCUMENT
REDACTION