Conservation keeping up with technology

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How to make sure your records are readable and shareable for many years, despite changes in tecjnlogy

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Conservation keeping up with technology

  1. 1. Latest Preservation Technology for Genealogists Keeping Up With Technology Dick Eastman March 4, 2017
  2. 2. Today’s slides are available at: http://www.eogn.com/handouts/preservation
  3. 3. The Latest Technology for Genealogists • Today’s presentation will focus on two areas: – How to make sure your genealogy data is still readable by future generations – How to easily share as little or as much information as you wish
  4. 4. Paper and Ink Paper
  5. 5. Paper and Ink Paper is one of the most fragile storage methods available! Easily destroyed by fire, moisture, mold, mildew, insects, and more.
  6. 6. Paper and Ink Paper Acids? Acid free?
  7. 7. Paper and Ink Ink Real ink Ink jet Toner
  8. 8. Microfilm
  9. 9. Microfilm Life Expectancy is 200 to 300 years … if stored in optimal conditions … and if it is never used!
  10. 10. Microfilm Scratches easily Requires master copies that are only used to make copies Even then, suffers some degradation
  11. 11. Microfilm Problem: Most manufacturers no longer produce new microfilm!
  12. 12. Microfilm Even FamilySearch has abandoned microfilm and gone all digital for all new projects.
  13. 13. Microfilm More than 185 digital camera crews are now at work throughout the world, capturing images six days a week. FamilySearch now creates an average of 10 new digital images every second of every day and publishes them at familysearch.org within a matter of weeks. Reference: https://familysearch.org/node/1615
  14. 14. Microfilm FamilySearch is digitizing all the records in its granite vaults. Millions of rolls of microfilm, captured in more than 100 countries since 1939, will be digitized, and then indexed by a massive volunteer force. Expected completion date: less than 10 years from now for digitizing and making images available online.
  15. 15. Microfilm Other non-profits, including Internet Archive and Allen County Public Library (one of the country's largest genealogy libraries), are digitizing content.
  16. 16. How Can You Preserve Your Data? • Create Digital Files • Make multiple copies • Store them in multiple places • Keep them spinning!!!
  17. 17. Make multiple backups! • Make them on multiple forms of media: CD, DVD, USB jump drives, external hard drives, online (in the cloud), etc. • Never, ever depend on one backup! • Store your backups in multiple locations • Keep them spinning!!!
  18. 18. Online Backups are the Cheapest! • Free of charge (up to 2 gigabytes on many services, even more on a few services) • Paid Services start at $0.02 per gigabyte per month (Amazon Glacier) • Much cheaper than purchasing a hard drive! • But requires a broadband connection
  19. 19. Many Services to Choose From! • Mozy • Backblaze • Dropbox • iBackup • Carbonite • CrashPlan • Mega.nz • … and many more
  20. 20. Make multiple backups! • Again, never depend on any one backup • Make multiple backups • To different media • Save them in different locations!
  21. 21. Part 2 – Sharing Data • Let’s Focus on Two Closely-Related Terms: – Cloud Computing – Online Everywhere
  22. 22. What Is Cloud Computing?
  23. 23. Cloud Computing is the Sharing of Resources, typically across the Internet
  24. 24. Cloud Computing • Cloud computing can simply be the sharing of disk space… • Or the sharing of applications on different computers • With remote access by an individual
  25. 25. Cloud Computing • Data can be preserved forever by… • Periodically copying it to new media, both online and offline.
  26. 26. Current Examples of Cloud Computing include: • Gmail • HotMail • Google Docs • Various backup programs • Online photo editing programs • MyHeritage.com • Ancestry.com
  27. 27. Placing your information in the cloud provides flexibility: you have many options • Keep all your information private but protected and backed up in state-of-the-art data centers • Share bits and pieces of your information but only with people you choose • Share with groups of people but only with passwords • Make information freely available to everyone
  28. 28. You remain in control of your information at all times
  29. 29. Examples of SHARED Cloud Computing Services include: • Ancestry.com’s OneWorldTree • RootsWeb • OneGreatFamily.com • FamilySearch • And other online databases with information contributed by users • The information you contribute is “pooled” with info supplied by others
  30. 30. In contrast, you can be “webmaster” and control all access to your information: • The Next Generation • WebTrees.net • MyHeritage.com • And other products where one person or one group controls all access
  31. 31. What is a computer? • One third of the world's population is now carrying a smartphone. • More than 1 billion smartphones have been sold. • There are many family history apps.
  32. 32. What is a computer? • The form factor of iPads, tablet computers, and smart phones make them convenient for people doing family history from anywhere. • Millions of genealogists are taking snapshots of tombstones or other kinds of documents, and uploading them to "the cloud" where they are accessible on various web sites.
  33. 33. Cloud Computing Allows You To: • Remain in control of your own information at all times, if you wish to do so • Easily find matching information supplied by others and to allow others to find matching information within your database • Provide security and redundancy by backups • Access your information from anywhere at any time.
  34. 34. You Can Preserve Forever and Share Your Data as YOU Wish!
  35. 35. Any questions?
  36. 36. Today’s slides are available at: http://www.eogn.com/handouts/preservation

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