Accounting System Integration with ARGUS Valuation - DCF

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On April 28, Jim Pettinger of Realogic presented on the methods and benefits of automating the sharing of data between commercial real estate accounting systems, whether it be Yardi, MRI, CTI, JDE/Oracle, Skyline or others, with a discounted cash flow system.

For the purposes of this presentation. Jim presumed the audience used the de-facto commercial real estate industry standard, ARGUS Valuation - DCF.

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  • Who are the stakeholders?What is each of the stakeholders role?Who is your end-user?
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • AIF (Argus Import File)ASCII file format with comma separated values (CSV)Allows for the creation or update of filesUpdates uses a separately sold moduleDeals with Property and Tenant level (not market)
  • Accounting System Integration with ARGUS Valuation - DCF

    1. 1. Realogic Lunchtime Learning: April 2010<br />Bring your Accounting System data into ARGUS Valuation – DCF!<br />Presented by: Jim Pettinger, Realogic COO<br />realogic.net, llc © 2010<br />1<br />Yardi, JDEdwards/Oracle, CTI, MRI, Skyline and ARGUS Valuation - DCF are protected trademarks of their respective companies. <br />In no way is Realogic Analytics or Realogic.net, LLC affiliated with one or any of these providers. <br />
    2. 2. Today’s Presentation<br />Benefits of Automation <br />Factors to consider in planning your project<br />Data transfer methods<br />realogic.net, llc © 2010<br />2<br />
    3. 3. Why Listen to Realogic?<br />19 years experience in commercial real estate consulting.<br />Developing industry software solutions for over a decade.<br />Realogic.net, LLC © 2010<br />3<br />
    4. 4. Benefits of Automation<br />realogic.net, llc © 2010<br />4<br />
    5. 5. Benefits of Automation<br />Take advantage of your existing data and improve its accuracy. <br />How? When users spend time reviewing data instead of entering, unusual charges & circumstances are easily identified.<br />Human capital required to create ARGUS files is significantly reduced.<br />Losses from data integrity issues also reduced.<br />realogic.net, llc © 2010<br />5<br />
    6. 6. Benefits of Automation<br />Using existing data, the speed is no longer dependent on re-entry.<br />How much time do you spend now? More time in collection of data vs. analysis?<br />ARGUS Export methodology ensures that all files have similar look & feel for easy understanding.<br />One set of standards for standard handling.<br />realogic.net, llc © 2010<br />6<br />
    7. 7. Factors to Consider<br />Realogic.net, LLC © 2010<br />
    8. 8. Factors to Consider<br />WHO are the stakeholders?<br />Identify a role for each party<br />WHO is your end-user?<br />Realogic.net, LLC © 2010<br />
    9. 9. Factors to Consider<br />WHAT is your Project Objective?<br />Valuation<br />Asset Management<br />3rd Party Interaction<br />Financing<br />Partners<br />realogic.net, llc © 2010<br />9<br />
    10. 10. Factors to Consider<br />WHERE is the existing data?<br />RENT ROLL Accounting/Lease Administration<br />Lease cut-off date?<br />Process adjustments required? (renewal / new lease)<br />GENERAL LEDGER(Expenses/Capital/Income)  Accounting<br />Entire GL or map accounts to roll-up accounts?<br />Impact on recoveries?<br />realogic.net, llc © 2010<br />10<br />
    11. 11. Factors to Consider<br />WHERE is the existing data? (Cont’d)<br />MARKET DATA Resides with most knowledgeable users<br />Market Variables (Rent/Inflation/TI/LC)<br />Leasing velocity for vacant space: When & how fast?<br />EXPENSE RECOVERIES Is it leverageable?<br />True-up Process<br />realogic.net, llc © 2010<br />11<br />
    12. 12. Factors to Consider<br />WHEN are theresults needed?<br />One-time or recurring need?<br />How often?<br />Starting from existing file or creating new?<br />realogic.net, llc © 2010<br />12<br />
    13. 13. Factors to Consider<br />Will multiple templates be required? <br />Different Users<br />Different Regions <br />Different Product Types<br />realogic.net, llc © 2010<br />13<br />
    14. 14. Data Transfer Methods<br />Realogic.net, LLC © 2010<br />14<br />
    15. 15. Data Transfer Methods<br />realogic.net, llc © 2010<br />15<br />
    16. 16. Data Transfer Methods<br />*.aif (ARGUS Import File)<br />ASCII file format with comma separated values (CSV)<br />Allows for the creation or update of files<br />Updates uses a separately sold module<br />Deals with Property and Tenant level (not market)<br />Realogic.net, LLC © 2010<br />
    17. 17. Data Transfer Methods<br />Realogic.net, LLC © 2010<br />KEY<br />10: Property Level Data<br />15: Additional Property Level<br />20: Tenant Description<br />40: Detailed Base Rent<br />60: Retail Sales<br />100: Revenue & Expense Lines<br />For full documentation , please contact ARGUS Software<br />17<br />
    18. 18. Data Transfer Methods<br />*.aif (ARGUS Import File)<br /><ul><li>How we use it
    19. 19. How often: Extensively
    20. 20. Best Situation: Tight time frames for delivery and “one-time” exercises
    21. 21. Full control over Rent Roll
    22. 22. Excellent control over property level data
    23. 23. Use for updates of rent rolls
    24. 24. Have developed methodologies that let us leverage very quickly</li></ul>Realogic.net, LLC © 2010<br />
    25. 25. Data Transfer Methods<br />Excel Upload<br />Realogic.net, LLC © 2010<br />KEY<br />10 or 11 Screens to walk through to gather the data. (# of screens depends on property type)<br />Highlight the range of data for the appropriate screens<br />USE HEADER RECORDS<br />For full documentation , please contact ARGUS Software<br />19<br />
    26. 26. Data Transfer Methods<br />Excel Upload<br />Realogic.net, LLC © 2010<br />KEY<br />User Highlights the whole range including the header record.<br />Note rent bump dates are only anniversary of lease start<br />For full documentation, contact ARGUS Software<br />20<br />
    27. 27. Data Transfer Methods<br />Excel Upload<br /><ul><li>How we use it
    28. 28. How Often: Limited
    29. 29. Best Situation: One-time ad-hoc assignments
    30. 30. Lack of rent bump date control
    31. 31. Lack of detailed market inputs (i.e., multi-year inputs for rents, TI, LC, etc.)
    32. 32. Easy to use “Roy Tower.xls” as a template for import (ships with ARGUS)
    33. 33. Multi-Family</li></ul>Realogic.net, LLC © 2010<br />
    34. 34. Data Transfer Methods<br />ReXML<br />XML data for transfer between commercial real estate applications<br />Uses “Standards” developed by industry technology firms<br />Last Release 1.4.2 on 6/12/06<br />Full documentation is available at: http://www.argussoftware.com/en/support/reXML/reXML-1.4.2.html<br />TEST ? Take an existing ARGUS file, export to ReXML and then re-import<br />Realogic.net, LLC © 2010<br />
    35. 35. Data Transfer Methods<br />ReXML<br /><ul><li>How we use it
    36. 36. How Often: Limited
    37. 37. Best Situation: One-time ad-hoc assignments
    38. 38. Files lack end user experience
    39. 39. Better as an Export tool</li></ul>Realogic.net, LLC © 2010<br />
    40. 40. Data Transfer Methods<br />OpenARGUS<br /><ul><li>ODBC connectivity to an Access or SQL database
    41. 41. Provides access to EACH field of input
    42. 42. Represents data held by the .SF file structure
    43. 43. 105 Tables
    44. 44. Excellent Import / Export capabilities
    45. 45. Template Driven:
    46. 46. User creates templates that can be used over and over again</li></ul>Realogic.net, LLC © 2010<br />
    47. 47. Data Transfer Methods<br />OpenARGUS<br />Realogic.net, LLC © 2010<br />25<br />
    48. 48. Data Transfer Methods<br />OpenARGUS<br /><ul><li>How we use it
    49. 49. How Often: Extensively
    50. 50. Best Situations:
    51. 51. Ongoing updates
    52. 52. One-time assignments
    53. 53. sensitivity analysis
    54. 54. Ad hoc and scheduled reporting
    55. 55. Most flexible and extensible option available
    56. 56. Requires technical proficiency</li></ul>Realogic.net, LLC © 2010<br />
    57. 57. Data Transfer Methods<br />Realogic Budget ARGUS Integration Module<br /><ul><li>Uses OpenARGUS
    58. 58. Satisfies ALL stakeholders
    59. 59. Satisfies timing needs
    60. 60. Satisfies data gathering requirements
    61. 61. Provides stakeholders with a simple interface to:
    62. 62. Update Rollover of Tenancy
    63. 63. Adjust Vacant Lease Up
    64. 64. Review GL and tenant data</li></ul>Realogic.net, LLC © 2010<br />
    65. 65. Realogic Budget ARGUS Integration Module<br />Rent Roll – Overview of Color Codes<br /><ul><li>Color-coded to guide the user</li></ul>Grey: Tenants imported from accounting system (Yardi); these are not editable<br />White: Assumptive changes to tenancy; editable<br />Yellow: Space has an override applied to it<br />Red: Tenant with expiration date occurring during budget cycle (user should address)<br />Orange: Highlights line item that you are currently editing<br />Blue: Underlined text highlights fields that contain detail viewed in panes two and three<br />Realogic.net, LLC © 2010<br />
    66. 66. Realogic Budget ARGUS Integration Module<br />Realogic.net, LLC © 2010<br />
    67. 67. Thanks for attending!<br />If you have any questions, please contact:<br />John Brosnan - (312) 476-7166 jbrosnan@realogicinc.com<br />Sean Fitzpatrick - (312) 476-7168 sfitzpatrick@realogicinc.com<br />Jim Pettinger - (312) 476-7121 jpettinger@realogicinc.com<br />30<br />

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