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LAC Group - Metadata for mere mortal: Introduction & the data life cycle


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Metadata for mere mortals - Part 1: Introduction & the data life cycle
Presented by Erin Antognoli, Metadata Librarian

Welcome to our first installment of metadata for mere mortals. We say it’s for “mere mortals” because many people who are unfamiliar with data management principles are now faced with managing large and diverse volumes of digital content.

This module is the first in a series about understanding metadata, and serves as a basic introduction to the principles and function of metadata.

In this video, we will cover:

- The different types of metadata
- The data life cycle
- The FAIR data principles
- The role metadata plays in this quest

For more information on this webinar, visit:

Download our free metadata report, Making sense of metadata:

Contact us:

Published in: Data & Analytics
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LAC Group - Metadata for mere mortal: Introduction & the data life cycle

  1. 1. Metadata for mere mortals Part 1: Metadata & the data life cycle Erin Antognoli, Metadata Librarian
  2. 2. Agenda 01 Introduction to metadata Types of metadata 02 03 Data life cycle 04 05 FAIR data principles Summary
  3. 3. Introduction to metadata01
  4. 4. Let’s start at ground zero! Metadata = data that provides information about other data. ● Data - can be digital or physical ● Item level metadata – describes a single object or piece of data ● Collection level metadata – describes a group of objects or data What information does metadata collect? ● Who: Creator, author, processor, distributor, etc. ● What: Name, format, size, color, medium, etc. ● When: Date and time of creation, modification, transfer, usage, etc. ● Where: Location depicted, location created, location held, etc. ● Why: Purpose – compliance, quality control, funding requirement, etc. ● How: Process steps, collection methods, workflow, etc.
  5. 5. Each organization needs to determine what information is most relevant and useful to their stakeholders.
  6. 6. Metadata provides clarity Viewing data with a robust and scalable understanding of the importance of metadata management: ● Cuts back on confusion, misuse, and errors ● Provides focus and direction ● Enables shorter discovery and resolution responses ● Improves integration between sources and targets ● Decreases errors during data processing activities ● Facilitates resolving errors Every organization can improve productivity, focus, and overall results by employing better metadata practices!
  7. 7. Types of metadata 02
  8. 8. Types of metadata Descriptive Technical Administrative Preservation abc 123
  9. 9. Descriptive Enables users to identify, locate and retrieve information. Keywords and authors are examples of descriptive metadata abc 123
  10. 10. Technical Describes the technical processes used to produce, or required to use a digital object. An example would be the information that a digital camera captures automatically about the camera settings.
  11. 11. Administrative Used to manage administrative aspects of the digital object such as intellectual property rights and acquisition. Administrative metadata also documents information concerning the creation, alteration and version control of the metadata itself. This is sometimes known as meta- metadata!
  12. 12. Preservation Documents actions which have been undertaken to promote quality control and preserve a digital resource, such as documentation of migrations from one server to another, and checksum calculations.
  13. 13. The data life cycle 03
  14. 14. The data life cycle
  15. 15. FORCE11 FAIR Principles04
  16. 16. FORCE11 FAIR Principles
  17. 17. Metadata enables FAIR - Findable To be findable: 1. (meta)data are assigned a globally unique and eternally persistent identifier 1. data are described with rich metadata 2. (meta)data are registered or indexed in a searchable resource 3. metadata specify the data identifier
  18. 18. Metadata enables FAIR – Accessible To be accessible: 1. (meta)data are retrievable by their identifier using a standardized communications protocol a. the protocol is open, free, and universally implementable b. the protocol allows for an authentication and authorization procedure, where necessary 2. metadata are accessible, even when the data are no longer available
  19. 19. Metadata enables FAIR – Interoperable To be interoperable: 1. (meta)data use a formal, accessible, shared, and broadly applicable language for knowledge representation 2. (meta)data use vocabularies that follow FAIR principles 3. (meta)data include qualified references to other (meta)data
  20. 20. Metadata enables FAIR – Reusable To be re-usable: 1. meta(data) have a plurality of accurate and relevant attributes a. (meta)data are released with a clear and accessible data usage license b. (meta)data are associated with their provenance c. (meta)data meet domain-relevant community standards
  21. 21. Summary Metadata matters ● Describes the data ● Provides clarity ● Increases efficiency Different types of metadata serve distinct functions ● Descriptive ● Technical ● Administrative ● Preservation FAIR principles ● Findable ● Accessible ● Interoperable ● Reusable
  22. 22. Thank You Presented by Erin Antognoli, Metadata Librarian For more information, contact us.