TECHNOLOGY AND
YOUR BUSINESS 101
You’ve never heard it like this before!

TECHNOLOGY AND
YOUR BUSINESS
It’s like a puzzle, that’s confusing at first. But when done
correctly all the pieces fit together well and the whole
looks great

TECHNOLOGY IS ONLY A
TOOL.
Use It Strategically
To Grow Your Business.

The Tech Framework
 Hardware
 Software
 Online software
 Installed software
 Mobility
 Hardware
 Software
 Security

Hardware
Core of your office (yep even with phones
and tablets)

Computer
 Storage
 Memory
 Monitor size
 Processor
 Ergonomics

Network
 Network speed
 Network security
 Wireless vs Wired
 Broadband
Connectivity
 S P E E D Matters

Printers
 Speed
 Noise level
 Color vs Black and
White
 Multi Function Printer
(MPF)
 Laser vs Inkjet
 Mobile compatible
 Apps
 What are the overall
features you need for
your business?

Storage
 Network Attached Storage
 Directly accessible on the network
 Direct attached storage
 Attached to a computer

Telephone Systems
 Managed vs On Premise
 VOIP
 Desk telephones vs Cell Phones

Server
 On premise server
(Linux, Windows
Server)
 Online File Storage
(Box.net, Dropbox,
Egnyte) vs Server
File Storage
 File server vs
Application server

Accessories
 Scanner
 Mouse
 Video camera
 Keyboard

Computer Software

Online Applications vs
Software

What Is Online Software?
 No software installed on a computer
 All software is accessed on a remote server

What are the benefits of online
software
 Easier and faster upgrades
 Quickly scale
 Fast implementation – only a browser
 Data is backed up and secure
 More productivity
 Save money
 Less hassle
 Others manage the tech stuff. You run your
business

Why traditional software
 Performance
 Security
 No Internet

Integration of cloud services
 One cloud service can speak to another
through API’s
 Easier to transfer data – less data entry

How to choose the right vendor
 Track record of success
 Years in business
 Who uses them
 What are their security systems
 How fast can you access your data
 Is your data hostage

Software
 Task Management (ASANA)
 Video Conference (Zoom.Us)
 Web Building (vFlyer, Word Press)
 CRM (Infusionsoft, Batch Book, Zoho,
Campaigner CRM, Nimble, SalesForce,
HighRise)

Software
 Web Browser (Google Chrome, Internet
Explorer, Mozilla, Firefox)
 Accounting (Quick Books, Xero, Wave
Accounting, Outright, Freshbooks, Sage
Peachtree)
 Office Suites (Microsoft Office 365, Google
Apps)

Software
 Your phone system (Ring Central, Grasshopper,
Verizon)
 Your office suite (Microsoft Office 365, Google
Apps, Zoho)
 Your file sharing (Dropbox, SugarSync, Mozy,
Egnyte)
 Your finances (Quickbooks Online, Outright,
Freshbooks)
 Your CRM & Contact Management (Infusionsoft,
SalesLogix, ACT!)
 Your Security (Symantec, Carbonite, others)
 Bonus: Sound Cloud

Mobility
Be as productive out of the office as you
are in the office

Hardware
 Tablets
 Smartphones
 Notebooks

Mobile Operating System
 Apple iOS
 Google Android
 RIM Black Berry
 Microsoft Windows Mobile
 Windows or Mac

Mobile
Pyramid
Wireless Remote
Security
Access Access

Wireless Access
 Mobile broadband
 WiFi

Remote Access
 VPN (Virtual Private Network)
 File Sharing (Dropbox, Carbonite, Mozy,
SurgarSync, Egnyte)

Mobile Security
 WiFi Access
 Bluetooth
 Encrypt devices
and files
 Remote device
management
(remote wipe)
 Location
awareness

SECURE COMPUTING

Your Mindset and
Security Tools

Mindset
 Vigilance
 Look. Then Click. (Links / Email Attachments)
 Use Difficult Passwords
 Be Paranoid, Nervous and Untrusting

Security Tools
 Computer and Mobile Device Security
Software
 Anti-virus,
anti-malware, browser security,
upgrade software, download with caution
 2 Factor Authentication
 Network Configuration (router configured?)
 Backup (files, applications – full system
backup and restoration)

TECHNOLOGY AND
YOUR BUSINESS 101
You’ve never heard it like this before!