A Proposal (collaboratively created and edited document) for: Organizing virtual events. Guiding e-moderators to assist e-speakers during their e-presentations.
Guidelines for moderating video-conferences. Results from a survey. Recommendations.
Support academic events and/or activities using on-line platforms that allow users to communicate synchronously and work collaboratively through multimedia content (audio, text and video). Register the paper under the Creative Commons License in order to be used and validated by different people using on-line platforms. Analyze participants’ feedback and use this information to edit this document. Publish a final document, under the Creative Common License, edited collaboratively considering the feedback generated from different on-line scenarios and e-moderators
Gather educators SynchronousOnline video- worldwide to communication – conference share and real-time platforms discuss topics of communication. their interest and expertise.
To assist logistically and technicallythe e-presenter and the audience. Plan Organize Monitor Evaluate
• e-moderators make decisions about the agenda, the netiquette, the general guidelines, among others, to successfully runGuidelines on-line events.
E-moderators play multiple roles: are they really needed?E-moderators are needed – to facilitate communication and interaction, to guaranteeaccess to the e-platform and to manage it. Organized, motivating, encouraging, approachable, flexible and IT competent.E-moderators´ skills: only IT experts? Pedagogical role: they need to know how to pace the discussion and use on-line time and to be able to be polite and respectful in on-line written and oral communication Social role: they need to know when to use on-line strategies for interaction in order to introduce the audience to e-presenter. Technical role: They need to be confident in the operational understanding of the e-platform. Managerial or organizational role: e-moderators’ need to establish an on-line identity and show a positive attitude, commitment and enthusiasm.
Before During AfterSelect the video-conference Manage and administer the e- Write and share via socialplatform. platform effectively to allow networks a summary of the equal participation. main issues discussed during the video-conference.Configure the video-conference Have an alternative plan in case Find ways of hosting an open-session. technical problems may arise. forum to promote discussion between the e-presenter and the audience.Identify the e-moderators Have audio and text control.Define the e-tool that e- Socialize with the audience Download the video-conferencemoderators are going to use for while technically setting up the recording to edit it and create acommunication. e-platform before the e- reduced version. presentation and after the round of questions.
Before During AfterCreate a database to register Establish turn taking and the Upload video-conferences to athe contact details of e- protocol for the chat. video channel to create an openmoderators and e-presenters. repository.Elaborate technical guidelines in Close the video-conference Ask for participant´s feedbackcase the e-presenter needs providing a final comment to the through an online survey.extra resources. audience. Evaluate participant´s feedback in order to edit these guidelines.
IT skills Plan ManageHave enough IT skills Organize and plan to manage and video-conferences administer the jointly with the e- platform. moderation team Be sure all the video- and the general conference material organizing is organized and committee of the on- uploaded to the on- Organize training line event. line platform before sessions with e- presenters before the video- the video- conference. conference. Plan Have an agenda and training sessions an alternative plan in with less trained e- case any technical moderators problem arises.
Experts in the areaand on-line eventsorganizers are stillneeded to usethese guidelinesand validate themin order to continueenriching thisexperience andopening windowsto the e-moderation world.