Sap sd master data

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Sap sd master data

  1. 1. Sales & Distribution - Master Data -
  2. 2. SD Master Data - Core Elements Master Data Pricing
  3. 3. Material master record
  4. 4. Types of material • • • • • Finished product. Trading goods. Service material. Packing material. Simi-finished material,
  5. 5. Controls of Material Master Record • Industry sector • Material type.
  6. 6. Material Master — Sales: sales org. 1 Basic Data 1 - 2 -General Data Classification Sales: sales org. 1 - 2 Basic Unit of Measure Division Material Group Sales Unit Delivering Plant Cash discount -Tax data Country Sales: general/plant Purchasing Foreign Trade: Import Data Sales: text Purchase order: text MRP 1 - 4 Forecasting Storage 1 - 2 Warehouse Management 1 - 2 Quality Management Accounting 1 - 2 Tax category Tax classification -Quantity stipulations Min. order quantity Min. delivery quantity Costing 1 - 2
  7. 7. Material Master — General Data Base Unit of Measure The Base Unit of Measure is the unit of measure in which stocks are managed within your company. Division You may enter the Division which your product is in for sales (defaults if entered in the Basic data screen). Material Group A (freely definable) key that’s used to group several materials or services for analysis/reporting as well as search by match code. Sales Unit This is the unit of measure in which the material is sold, if different from the base unit of measure. Delivering Plant Plant, from which the material is available for sale. This is a default value only. Cash discount Indicator used for materials, which allow for a cash discount.
  8. 8. Material Master — Tax data & Quantity stipulations Tax data Country Country Tax category Taxes, applicable to this material (e.g. Federal, State taxes in US, VAT in GB) Tax classification taxable, exempt Quantity stipulations Min. order quantity Min. quantity a customer can order (in base unit of measure). Min. delivery quantity Min. delivery quantity to a customer. Delivery unit Only multiples of this number will be delivered to the customer.
  9. 9. Material Master — Sales: sales org. Basic Data 1 - 2 Classification Sales: sales org. 1 - 2 -Grouping terms Sales: general/plant Purchasing Matl statistics group Material pricing grp Volume rebate group Acct assignment grp Commission group Item Category group Foreign Trade: Import Data Sales: text Purchase order: text MRP 1 - 4 Forecasting Storage 1 - 2 Warehouse Management 1 - 2 Quality Management Accounting 1 - 2 Costing 1 - 2
  10. 10. Material Master — Grouping terms Matl statistics group Helps to determine which data the system updates in the Logistics Information System (LIS). Material pricing grp A way to group materials with similar pricing conditions. Volume rebate groupA material can be assigned to a volume rebate group (e.g. Low Rebate, High Rebate) if the material qualifies for rebate. Acct assignment grp A grouping of materials with the same accounting requirements (used to determine revenue and sales deduction accounts) Commission group Several materials can be assigned to the same commission group, if the commission sharing between representatives is the same for these materials (e.g. Rep.A: 6%, Rep.B: 10%, Rep C: 12%). Item Category groupA grouping of materials, that helps the system determine the Item Category. Item Category determines how a specific item is processed by system. E.g. a text item is not relevant for pricing.
  11. 11. Material Master — Sales: general/plant Basic Data 1 - 2 Classification General data Base unit Gross weight Net weight Avail. Check Sales: sales org. 1 - 2 Sales: general/plant Purchasing Foreign Trade: Import Data Sales text Purchase order: text Shipping data (times in days) Trans. Grp LoadingGrp Packaging material data Matl grp ship. matls MRP 1 - 4 Forecasting Storage 1 - 2 Warehouse Management 1 - 2 Quality Management Accounting 1 - 2 General plant parameters Negative stock Costing 1 - 2
  12. 12. Material Master — General data & Shipping data (times in days) General data Base unit The Base Unit of Measure is the unit of measure in which stocks are managed within your company. Gross weight In Base Units of Measure. Net weight In Base Units of Measure. Avail. Check Tells the system when to do an availability check, as well as which MRP elements (such as purchase orders, reservations) to include in the check. Shipping data (times in days) Trans. Grp Transportation groups are groups of materials that have the same transportation requirements. For example, all goods that need refrigeration. Loading Grp Loading groups define materials that have the same loading requirements, such as forklift truck, or crane.
  13. 13. Material Master — Packaging material data & General plant parameters Packaging material data Matl grp ship. matls, or Material group shipping materials Freely definable group name, which is used to indicate groups of materials with similar shipping materials, such as liquids or bulk, for example. General plant parameters Negative stock Check mark indicator, which specifies whether negative stock is allowed at that plant.
  14. 14. Material Master — Sales texts Basic Data 1 - 2 Classification Sales: sales org. 1 - 2 Sales: general/plant - Sales texts Text specific to the material and in an appropriate Purchasing Foreign Trade: Import Data Sales text Purchase order: text MRP 1 - 4 Forecasting language. Storage 1 - 2 Warehouse Management 1 - 2 Quality Management Accounting 1 - 2 Costing 1 - 2
  15. 15. Control of material master record The customer material info record is used for storing customer specific material data. If a customer-material info record is maintained for a customer and material, the default values take priority to values in customer or material master while processing a document.
  16. 16. Use of customer-material info record • Cross reference from customer material number to your material number and customer’s material description. • Specific shipping information about this customer and material.
  17. 17. Number ranges of materials
  18. 18. Sales & Distribution - Customer Master -
  19. 19. Customer Master General Data Sales & Distribution Data Company Code Data
  20. 20. Customer Master • Centralized data for both SD & FI • Segmented into three sections – General data - address & communication – Company code data (FI) - banking and payment information related to FI – Sales data (SD) - pricing, delivery, output • The sales data is specific to one sales area and is therefore dependent on the sales organization
  21. 21. Customer Master by Sales Area Customer • Sales Organization • Distribution Channel • Division
  22. 22. Customer Master — Address & Communication General Data — Address Customer Name Search Term Street address, City, Postal code, Country Language General Data — Communication Telephone, Fax, Data numbers
  23. 23. Customer Master — Control Data General data — Control data Account control : Vendor, Authorization Trading partner, Group key Tax information : Tax codes, Fiscal address Country code, City code VAT N, Tax jurisdiction code Equalization tax, Sole proprietor Tax on sls/pur. Reference data / area : Industry: International Locator No. Transport Zone Express station Train station Location code
  24. 24. Customer Master — Marketing General Data — Marketing Classification : Nielsen ID Customer classification Industry Industry codes Operating figures : Annual sales Number of employees Fiscal year variant Sales prospecting : Legal status
  25. 25. Customer Master — Payment Transactions General Data — Payment Transactions Bank details Country Bank Key Account holder Bank Account Control Key Collection
  26. 26. Customer Master — Unloading Point General Data — Unloading points Unloading point Customer factory calendar Default Unloading Point Goods receiving hours
  27. 27. Customer Master — Foreign Trade General Data — Foreign trade Country key for export control of customer Table of Denial Orders list (TDO) Special Designated Nationals list (SDN) Diversion High Risk Profile list (DHRP) Usage and Classification
  28. 28. Customer Master — Contact Persons General Data — Contact persons Name Telephone number Department First name Form of address (e.g. Mr., Ms.) Function
  29. 29. Customer Master — Accounting Information Company Code Data Accounting Information Accounting info Reconciliation Account Sort key Head office Interest calculation Interest indicator Interest calculation frequency Last key date Reference data Buying group
  30. 30. Customer Master — Payment Transactions Company Code Data Payment Transactions Payment data: Payment terms Tolerance group Automatic Payment Transactions: Payment methods Alternative payer Lockbox
  31. 31. Customer Master — Correspondence Company Code Data Correspondence Dunning data : Dunning procedure Dunning recipient Correspondence : Account number at customer Customer user Payment notices to : Customer Sales Accounting Legal
  32. 32. Customer Master — Insurance Company Code Data Insurance Export credit insurance : Policy number Institution number Amount insured Valid until Lead months Deductible
  33. 33. Customer Master — Sales Sales Data — Sales area Sales order : Sales district Sales office Sales group Order probability Item proposal Account at customer Pricing / Statistics: Price group Customer pricing procedure Price list type Customer statistical group
  34. 34. Customer Master — Shipping S & D Data — Shipping Shipping : Delivery priority Shipping conditions Delivering plant Order combination Batch split allowed Partial Delivery: Complete delivery Partial delivery of item Maximum part deliveries
  35. 35. Customer Master — Billing S&D Data — Billing Billing section : Manual invoice maint. Rebate Pricing Billing schedule Invoice list schedule Delivery and payment terms : Incoterms Payment terms Accounting : Account assignment group Taxes: Tax requirements for the customer
  36. 36. Customer Master — Partner Functions S&D Data — Partner functions The different partners are assigned • • • • • SP BP PY SH … Sold-to-party Bill-to-party Payer Ship-to-party additional Partner function(s)
  37. 37. Assigning Additional Partners — Siesta Baseball League - Vera Cruz, NM — Sold-to : 10018 Sold-to Bill-to : 10018 Payer : 10018 Bill-to Payer Ship-to Ship-to : 10018 — Siesta Baseball League - Vera Cruz, NM — Sold-to : 10018 Sold-to Bill-to : 10018 Payer : 10018 Payer Ship-to Ship-to : 10018 Bill-to Ship-to : 10249 - Bakersfield, CA Ship-to
  38. 38. Sales & Distribution - Business Partners -
  39. 39. Business Partners • Defines all of the parties involved in a business transaction and differentiates between their roles — customer, carrier, employees, customer contact, etc. • Through customizing the system automatically assigns partners to the customer master and to transactions Sold-to Ship-to Bill-to Payer
  40. 40. Business Partners • The system creates these four business partners by default. All four are required. • All four may be the same or may be different. • Since these are automatically assigned partners you may need to add additional partners to carry out your business transactions. Sold-to Ship-to Bill-to Payer
  41. 41. Business partners — Sold-to • Customer that orders the goods • Can perform all primary partner functions — sold-to, ship-to, payer, bill-to • Primary type of business partner • Cannot be linked to other sold-to partners Sold-to Ship-to Bill-to Payer
  42. 42. Business partners — Ship-to • Party that receives the goods • Can be created as an independent partner and linked to one or more sold-to partners Sold-to Ship-to Bill-to Payer
  43. 43. Business partners — Bill-to • Party that receives the invoice • Can be created as an independent partner and linked to one or more sold-to partners Sold-to Ship-to Bill-to Payer
  44. 44. Business partners — Payer • Party that sends the payment • Can be created as an independent partner and linked to one or more sold-to partners Sold-to Ship-to Bill-to Payer
  45. 45. Business Partners — Example Sold-to Sold-to Ship-to Bill-to Ship-to Ship-to Payer Ship-to Ship-to Ship-to
  46. 46. Account Groups • Account group determines which fields are to be used in defining customer master data
  47. 47. Field Status Field status controls the use of each field within the customer master determining whether a field is required, optional, suppressed or display only Field status controls are also relevant to a specific activity — create, change, or display
  48. 48. Number ranges of customer record
  49. 49. Price Agreements • Simple price agreements – – – – product customer customer & material customer group & material • Detailed price agreements – pricing scales – rebates – customer expected price
  50. 50. Specialized Master Data • Customer Material Info. Record • Item Proposal • Listing & Exclusion • Product Substitution
  51. 51. Customer/Material Info. Record • Defines a customer alias for a material & description, for example: Material # : Glove Customer # : Pastime Glove • Can further define attributes of the material, shipping and partial delivery information specific to the product and customer • Referenced in the sales order using the Ordering Party overview
  52. 52. Item Proposal • Used to define frequently ordered combinations or special assortments of products and quantities • Either products or products with quantities can be selected during order entry • An item proposal can be defined for a customer via the customer master record
  53. 53. Material Listing & Exclusion • Used to control what products are available for a customer or group • Material Listing — defines products that can be sold to a customer • Material Exclusion — defines products that cannot be sold to a customer
  54. 54. Product Substitution Material Determination • Enables automatic or manual substitution of materials during sales order processing • Examples: – substitute a standard product with a promotional material – substitute based on a customer preference – substitute based on selection list (manual)
  55. 55. Customizing For Transactions Shipping Functions • Shipping Point Determination – The shipping point is determined for each line item based on the shipping point determination – shipping point = shipping condition + loading group + delivering plant

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