Computer aided technical communication


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Computer aided technical communication

  1. 1. <ul><li>Submitted To- Mr. B.S Negi </li></ul><ul><li>Submitted By- Luxmi Saini, Shilpi, Sonam Chauhan </li></ul>O PAURI Computer Aided Technical Communication G.B.P.E.C GHURDAURI
  3. 3. <ul><li>Technical Communication </li></ul><ul><li>Importance of Technical Communication </li></ul><ul><li>Technical Oral Communication </li></ul><ul><li>Technical Written Communication </li></ul><ul><li>Difference between Technical Writing and General Writing </li></ul><ul><li>Style in Technical Communication </li></ul><ul><li>Features of Technical Writing </li></ul>
  4. 4. Technical Communication <ul><li>Technical communication is the exchange and transfer of technical and scientific ideas, views and information from one individual or group to another. It includes all the methods, media, network and systems of communication. </li></ul><ul><li>Technical communication is a set of systems for communicating in a formal and professional manner. </li></ul>
  5. 5. Importance of Technical Communication <ul><li>Technical communication helps individuals interact with each other and also provides guidance to by transmitting information and knowledge through a suitable medium. Technical communication helps foster positive attitudes within the individual, which helps in maintaining a professional on relationship. </li></ul>
  6. 6. Technical oral communication <ul><li>Technical Oral Communication takes place in the form of seminars, paper presentations and reports. This form of communication is essential part of every organization. It requires one to be competent in the use of language as well as in the use of expressions. One should be aware of accent, intonation, and body language. </li></ul>
  7. 7. Technical written communication <ul><li>Technical written communication is one of the most indispensable tools of every organization. It is the essence of effective management. It is found in various forms such as technical proposals, scientific articles, notices and technical papers. Clarity of thought and expressions is also very important, Emphasis should be given on vocabulary, spelling and sentence structure. One should write in a brief but comprehensive manner. </li></ul>
  8. 8. Difference between Technical Writing and General Writing
  9. 9. <ul><li>General writing </li></ul><ul><li>General subject matter </li></ul><ul><li>Formal or Informal in style </li></ul><ul><li>General vocabulary is used </li></ul><ul><li>Standard format may not be used </li></ul><ul><li>May not be factual </li></ul>
  10. 10. <ul><li>Technical writing </li></ul><ul><li>Technical subject matter </li></ul><ul><li>Always formal in style </li></ul><ul><li>Technical terminologies, specialized words are used </li></ul><ul><li>Standard format is preferred </li></ul><ul><li>Always factual </li></ul>
  11. 11. Computer Aided Technical Communication <ul><li>Email </li></ul><ul><li>World email has become one of the most popular methods of communication. We can send and store valuable information via email. The message can be sent to a number of people at the same time at very little cost. However, emails have drawbacks. </li></ul><ul><li>Instant Message </li></ul><ul><li>In case of urgency, instant message are sent to the receiver, but this type of communication can be intrusive and distracting </li></ul>
  12. 12. <ul><li>Intranet </li></ul><ul><li>It is an organization-wide information network. It helps to convey information within the organization. This network connects all the employees within the organization. </li></ul><ul><li>Extranet </li></ul><ul><li>This information network connects employee with external suppliers, customers and strategies partners. </li></ul><ul><li>Video Conferencing </li></ul><ul><li>The method is in vogue nowadays. It helps people to discuss, talk and communicate with each other through video links. It is used in companies that have their own facilities. </li></ul>
  13. 13. Style in Technical Communication <ul><li>Style plays a via role in effective communication. The word style refers to a distinctive manner of writing and speaking. It is a way of representing oneself or expressing an idea in written or spoken form. We might say that style in technical communication depends on: </li></ul><ul><li>Subject matter </li></ul><ul><li>Audience </li></ul><ul><li>Objectives </li></ul>
  14. 14. <ul><li>Style in technical writing is the way of presenting the ideas in the written form. One should choose appropriate words and sentence structure for effective communication. </li></ul>Subject matter is an integral part of technical communication. Besides, in technical communication, the audience as well as the purpose of communication determines the style. A careful analysis of the audience is very important.
  15. 15. Features of Technology Writing <ul><li>The major features of technical communication are </li></ul><ul><li>Accuracy </li></ul><ul><li>Brevity </li></ul><ul><li>Clarity </li></ul><ul><li>Objectivity </li></ul><ul><li>Factual Content </li></ul>
  16. 16. <ul><li>Accuracy </li></ul><ul><li>Accuracy plays an important role in successful technical communication. There should be accuracy of communication context as accuracy of presentation. </li></ul><ul><li>Accuracy of presentation should be maintained in technical written communication as well as in technical oral communication. </li></ul>
  17. 17. <ul><li>Brevity </li></ul><ul><li>To be brief is one of the essential factors of technical communication. The maximum information should be conveyed in minimum words for effective technical communication. No one has the time to listen to long discussions/discourses or to read lengthy documents. Therefore, technical communication should be brief but comprehensive in nature. </li></ul>
  18. 18. <ul><li>Clarity </li></ul><ul><li>Effective communication depends upon clarity. A clear and direct message can be easily understood- there by saving time. Clarity includes clarity of thoughts as well as clarity of presentation. In order to achieve clarity in technical writing- we should avoid using ambiguous words or sentences. Direct- simple and specific words or sentences should be used. </li></ul>
  19. 19. <ul><li>Factual Content </li></ul><ul><li>Facts are an important part of technical communication. They invest the information with credibility. The communicator should try to include relevant data to make the communication more reliable- effective and authentic. In technical communication- data should be presented in quantitative terms rather than verbose qualitative terms. </li></ul>
  20. 20. <ul><li>Objectivity </li></ul><ul><li>Technical communication should aim at achieving objectivity. It should not contain unnecessary details and sentiments </li></ul><ul><li>which are merely time consuming. </li></ul><ul><li>Technical communication is based on facts; and focuses on specific contents. </li></ul><ul><li>In other words; technical communication should necessarily be objective and impersonal. </li></ul>