Formation of a company is a complex
activity involving completion of a lot of legal formalities
and procedures . To fully understand the process one
can divide the formalities into four distinct stages, which
are; (i) promotion ; (ii) incorporation ; (iii) subscription
of capital ; & (iv) commencement of business.
PROMOTION OF A COMPANY
Promotion is the first stage in the formation of a
company . It involves conceiving a business opportunity
& taking an initiative to form a company so that practical
shape can be given to exploiting the available business
FUNCTIONS OF A PROMOTER
(i) Identification of business opportunity
(ii) Feasibility studies
(a) Technical feasibility
(b) Financial feasibility
(c) Economic feasibility
(iii) Name approval
(iv) Fixing up Signatories to the Memorandum of
(v) Appointment of professionals
(vi) preparation of necessary document
DOCUMENT REQUIRED TO BE SUBMITTED
1. Memorandum of association
(i) The name clause
(ii) Registered office clause
(iii) objects clause
(a) The main object
(b) other objects
(iv) liability clause
(v) capital clause
(vi) association clause
2. Articles of association
3. constant of proposed directors
5. Statutory declaration
6. Payment of fee
POSITION OF PROMOTER
Promoters undertakes various activities to
get a company registered and get it to the
position of commencement of business.
Promoters of a company enjoys a fiduciary
position with the company, which they must
Promoters are not legally entitled to claim
the expense incurred in the promotion of the
Perform for Statutory Declaration
“FORM NO. 1”
The companies Act .1956
Declaration of compliance with requirements of the companies Act, 1956 on
Application for Registration of a company.
PURSUANT TO SECTION 33 (2)
NAME OF THE COMPANY : M/S
PRESENTED BY : SUSHIL KR.
…(NAME OF CA)….partner of…(NAME OF CA FIRM& ITS ADDRESS) ...,do
solemnly and sincerely declare that I am a CA in whole time practice in
India ,who is engaged in the formation of the company “M/S, ------------
And that all the requirements of the companies Act, 1956 and the rules there
under in respect of matter precedent to the registration of the said
company& incidental thereto have been complied with& I make this solemn
declaration conscientiously believing the same to be true.
PLACE : NEW DELHI (NAME OF CA )
DATED : CHARTERED ACCOUNTANTS
1. The memorandum of association duly stamped,
signed & witnessed. In case of a public company, at last
seven members must signed it. For a private company
however the signature of two members are sufficient.
The signatories must also give information about their
address, occupation and the number of share
subscribed by them.
2.The articles of Association duly stamped and
witnessed as in case of the Memorandum. However, as
stated earlier, a public company may adopt table A,
which is a model set of Articles, given in the companies
Act. In that case a statement in lieu of the prospectus is
submitted, instead of Article of Association.
3. Written consent of the proposed directors to act as director and
an undertaking to purchase qualification shares.
4. The agreement, if any, with the proposed Managing Director,
Manager or whole –time director.
5. A copy of the Registrar’s letter approving the name of the
6. A statutory declaration affirming that all legal requirements for
registration have been compiled with. This must be signed by an
advocate of a high court or supreme court or a signatory to the
Memorandum of Association or a Chartered Accountant or
company secretary in whole time practice in India.
7. Documentary evidence of payment of registration fees.
SPECIMEN OF CERTIFICATE OF
I hereby certify that …………………(name of the company) is this
day incorporated under the companies Act 1956, and that the
company is limited.
Given under my hand at Delhi, this seventh day of November,
two thousand and five.
Fees: Deed Stamp Rs. ……………………….
Stamp Duty on Capital Rs. ………………………..
Registrar of companies
Corporate Identity Number
of company : 1352 of 2005
EFFECT OF THE CERTIFICATE OF
A company is legally born on the date printed on the certificate
of Incorporation . It becomes a legal entity with perpetual
succession on such date. Some interesting examples showing
the impact of the conclusiveness of the certificate of
Incorporation are as under:
(a) Documents for registration were filed on 16th January.
Certificate of Incorporation was issued on 8th January But the
date mentioned on the certificate was 6th January . It was
decided that the company was in existence and the contracts
signed on 6th January were considered valid.
(b) A person forged the signatures of other on the
Memorandum. The Incorporation was still considered
(i) SEBI Approval
(ii) Filling of prospectus
(iii) Appointment of Bankers, Brokers , Underwriters
(iv) Minimum subscription
(v) Application to stock Exchange
(vi) Allotment of shares
COMMENCEMENT OF BUSINESS
For commencement of business these following
documents are required
1. A declaration that share payable in cash have been
subscribed for and allotted up to the minimum
subscription mentioned in the prospectus;
2. A declaration that every director has paid in cash,
the application and allotment money on his shares in
the same proportion as others;
3. A declaration that no money is payable or liable to
become payable to the applicants because of the
company to either apply for or obtain permission to
deal in its security on stock exchange;
4. A statutory declaration that the above
requirements have been compiled with.
CERTIFICATE OF COMMENCEMENT OF
I hereby certify that ………… ltd. Of……………which was
incorporated under The companies Act, 1956, on the
…………day of ……….200…….and which has this day filed
a statutory declaration in the prescribed form that the
conditions of commence business .
Given under my hand at…………this day of……….
Registrar Joint Stock Companies