NACURH 09 35 Hour Day


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From NACURH 2009 Our Place in Time at the University of Arizona

Highlights time management strategies and ways to overcome procrastination

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NACURH 09 35 Hour Day

  1. 1. The 35 Hour Day Rachel McCulley University of Delaware
  2. 2. A V ision of Students Today •
  3. 3. V ideo Reflections • How are you like the students in the video? • How are you unlike them? • Where does your time go?
  4. 4. Time Management Quiz
  5. 5. • 6-10: Terrible Planner. Scoring You should consider using new tools and processes to help you plan effectively. A great first step would be to take a time management course. • 11-15: Below average planner. You may already have a planning system, but using it more effectively will help to reduce the stress and lack of control you feel in your life. • 16-20: Average planner. Your planning system is working, but you can do better. You may need help focusing on priorities, dealing with urgent interruptions or writing your daily plan. • 21-25: Above-average planner. Your planning system is working well. Keep up the good work, with periodic reviews to be sure you’re planning around what matters most in your life. • 26-30: Excellent planner--or candidate for burnout? You have mastered planning and should experience the serenity that comes from taking charge of your life. But make sure you’re in control of your planning rather than letting it control you. Quiz written for USA WEEKEND by time management expert Hyrum Smith, chairman of the Franklin Covey Co., whose Franklin Planners, agendas and planning software are used by 15 million Americans.
  6. 6. Time Management Overview
  7. 7. W hat ar e the advanta ges of time mana gement?
  8. 8. Advanta ges of Time Mana gement • Gain time • Motivates and initiates • Reduces avoidance • Promotes review • Eliminates cramming • Reduces anxiety Source:
  9. 9. W hat do you do to mana ge your time?
  10. 10. Five Steps to Successful Time • Mana gement Set specific academic and personal goals. • Create a term calendar, recording major events. • Create a weekly schedule of your classes, labs, meetings, etc. • Decide on specific times to work on each course. • Make a to-do list for each day the night before or during breakfast. Source:
  11. 11. Mor e Str ate gies • Don’t waste time - eliminate things that pull you off track – What are your “time wasters”? • Carry a notebook - jot down things as they come to you • Keep a calendar - plan out projects & assignments • Work anywhere and everywhere - use your laptop & cell phone to get things done on the go • Break all tasks into small bits - every little part counts! • Learn to say no Source:
  12. 12. Scheduling
  13. 13. Cr eate a Dail y Schedule • Determine how many hours you need for: – Class – Work – Meals – Study hours • Account for: – Study breaks (10 minutes every hour) – Socialization Source:
  14. 14. How Do You Keep Tr ack of Your Schedule?
  15. 15. Recor ding Your Schedule • Paper planner • Index cards • Poster board • White board • Excel spreadsheet • Google calendar/Microsoft Outlook/iCal Source:
  16. 16. Prioritizing
  17. 17. Ur gent vs. Impor tant • Urgent – Urgent tasks are deadline based. This is usually independent of yourself and is often driven by others. The sooner the task needs completion the more urgent it is. This has no relation to importance. • Important – The importance of a job drives how much ‘time’ you want to spend on it. Notice that this is independent of ‘urgency’ and is what you want to do not what you Actually spend on it. For any task the quality of your output will often relate to the time you spend on it. Source:
  18. 18. Priority Matrix Source:
  19. 19. To Do Lists • Classify items as A, B, or C items according to importance and urgency • Arrange list according to priority and complete tasks in that order • Do not worry about keeping low priority tasks on your list for a long time - as long as there is no deadline • Carry out all necessary tasks • Tackle the most important jobs first • Do not get stressed by a large number of unimportant jobs Source:
  20. 20. Procrastination
  21. 21. W hy do you pr ocr astinate? W hat do you do w hen you pr ocr astinate?
  22. 22. Causes of Pr ocrastination • Working on tasks that are not urgent • Being overwhelmed by a task • Waiting for the “right” mood or time • A fear of failure • Underdeveloped decision making skills • Poor organizational skills • Perfectionism Source:
  23. 23. Over coming Pr ocrastination • Recognize you’re procrastinating – Set your priorities – Indicators • Working on low-priority tasks • Continuously looking at to do list or e-mails • Making a snack or coffee instead of starting a task • Leaving an item on a to do list for a long time • Doing unimportant tasks for others instead of doing your important tasks Source:
  24. 24. Over coming Pr ocrastination • Work out why you’re procrastinating – Comes down to two main reasons • You find the task unpleasant • You find the task overwhelming Source:
  25. 25. Over coming Pr ocrastination • Get over it – If it is unpleasant: • Make up rewards for accomplishing a task • Ask someone to check on you - peer pressure! • Identify unpleasant consequences of not doing it – If it is overwhelming: • Break it into smaller, more manageable tasks • Start with quick, small tasks so you feel as though you’re accomplishing something Source:
  26. 26. The Pickle Jar Theory
  27. 27. T he Pickle Jar • T heor y Okay, so you’ve got yourself a pickle jar. Now, put some large rocks in it. Put in as many as you possibly can. Let me know when it’s full. Now, I know you think it’s full, but put a couple more in anyway. • Okay, you’ve got a full pickle jar that you can’t fit anything else into, right? Now, put some pebbles in. Put as many in as you can possibly fit, and raise your hand and bark like a pig when you feel your jar is full. • Now, take your full jar and take sand and, you guessed it, fill that jar until you can’t possibly fit anymore in, and then add some water. Source:
  28. 28. T he Pickle Jar • T heor y I am sure the significance of this little exercise hasn’t escaped any of you. Each of us has many large priorities in our life, represented by the large rocks. We also have things which we enjoy doing, such as the pebbles. We have other things we have to do, like the sand. And finally, we have things that simply clutter up our lives and get in everywhere: water. • None of these are bad things. After all, we need the gamut of these objects—from large priorities to times of rest—in order to feel truly fulfilled. No Time Management theory should be without balance, and the Pickle Jar theory is all about balance. You make time for everything, and everything simply fits well where it is supposed to fit. Source:
  29. 29. T he Pickle Jar T heor y Reflections • What are your large priorities - the rocks? • What do you enjoy - the pebbles? • What else do you have to do - the sand? • What is the clutter - the water?
  30. 30. Closing Thoughts
  31. 31. Closing T houghts • Major themes: prioritize and plan • Do not overextend yourself! • What have you learned that you will incorporate into your own time management?
  32. 32. Rachel McCulley University of Delaware Class of 2011