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GreenSpaces, the web and mobile solution for efficient, integrated and responsible management of urban green areas

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GreenSpaces (previously known as R3 TREES) is a web platform, where all operators access a single, centralized application. The software is intuitive and allows to record all assets of green areas and their attributes, like trees, playgrounds, lawns, flower beds, hard assets and manage workflows, inspections, issues, etc. The user can update all information from the office or directly in the field using a mobile app on a smartphone or tablet. All stakeholders access one web application, with different access profiles according to the user's role.

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GreenSpaces, the web and mobile solution for efficient, integrated and responsible management of urban green areas

  1. 1. THE WEB AND MOBILE SOLUTION FOR EFFICIENT, INTEGRATED AND RESPONSIBLE MANAGEMENT OF URBAN GREEN AREAS Hypatia street, 2 I-39100 Bolzano (BZ), Italy www.r3-gis.com info@r3-gis.com Tel. +39 0471 1551177 Fax: +39 0473 069902
  2. 2. • Founded 2003 • Based in Bolzano, South Tyrol, Italy • 17 team members • Quality Certification ISO 9001:2015 • Participating and supporting several open source projects • Operating in Italy, Austria, Germany, Switzerland, Poland, Israel, Ukraine, Russia, Taiwan Company
  3. 3. Help cities worldwide to manage their urban green areas efficiently, improving liveability, ensuring safety and mitigating effects of climate change Vision GreenSpaces
  4. 4. Value proposition • More efficient management of urban green areas • Reduced risk and liability in case of incidents caused by trees or involving playing equipment • Preservation of know-how and experience of long serving personnel and immediate • Increased engagement of citizen
  5. 5. Savings of using GreenSpaces in Milan The City of Milan (population 1.4 M) uses GreenSpaces (previously R3 TREES) since 2005. Over the years it managed to reduce maintenance costs of urban green areas by 40%. 1999 2001-2010 2011-2019 Public green areas (m2) 12.836.874 13.824.609 18.185.182 Total expenditure (€) 15.766.072 19.527.951 13.693.334 Expenditure/m2 1,23 0,94 0,75 Global service contract and first version of R3 TREES All activities managed by R3 TREES - 40%- 25% Data extracted from a presentation of the Environmental Councillor of the City of Milan
  6. 6. Who are the customers? 47% 28% 25% TREES AND PLAYGROUND PROFESSIONALS PUBLIC ADMINISTRATIONS SERVICE COMPANIES
  7. 7. What is needed to manage urban green spaces? WORKFLOW OPERATORS SOFTWARE INVENTORY For an efficient management of green areas you need a detailed inventory of all assets, a powerful and flexible management platform, adequate workflows and qualified staff. The software allows all stakeholders to contribute
  8. 8. Which areas can be managed with GreenSpaces? GreenSpaces can manage all kinds of open spaces. A flexible and hierarchical data model allows to configure the application according to your needs, from a Tree Cadastre to a playground database, to a full platform for management of all assets of urban green areas.
  9. 9. DATA MODEL AND ACQUISITION
  10. 10. Data model rationale GREEN AREAS LAWN Common lawn Sports lawn Lawn in escarpment Lawn in tram line DATA MODEL CITY GIS DATA MODEL GREEN AREAS MAINTENANCE ACTIVITIES Mowing lawn Mowing sport areas Mowing escarpment Mowing in tram railways Assets are classified according to the type of maintenance activities they are subject to. This allows for accurate maintenance cost calculations and stimulates update of geometries. …….. ……………..
  11. 11. VEGETATION STREET FURNITURE USE AND MANAGEMENT Data model layers
  12. 12. Data model example The result is a detailed representation of the green area and all it‘s assets. The bill of quantities allows to calculate maintenance costs.
  13. 13. Data driven planning What activities are necessary in one year? Maintenance jobs are planned for the whole year and result in a detailed program and cost estimation. • Lawn mowing • Trees stability inspections • Pruning of trees, hedges and shrubs • Leaf removal in autumn • Maintenance of street furniture and playgrounds • ..... Activities can be planned, monitored accounted for in a transparent way
  14. 14. VEGETATION STREET FURNITURE USE AND MANAGEMENT Data model rules ENVIRONMENTAL FACTORS MUTUALLY EXCLUSIVE OVERLAYED
  15. 15. Data acquisition Conversion of existing data There are different ways to record the data necessary for management. Criteria to identify the best methodology are: • Existing data (GIS, Cadastre, CAD, as built drawings) • Expected accuracy • Size of the areas to manage • Available time and resources Tree cadaster aquisition Surveying Aerial survey LiDAR
  16. 16. LIDAR (Light Detection And Ranging)
  17. 17. Tagging of trees: ArboTag • Tag «grows with the tree» • Long hammers shaft – Tags at a safe height • Fast application • Unbeatable low price
  18. 18. THE SOFTWARE PLATFORM
  19. 19. Multiuser communication platform All stakeholders get the tools they need and all data is stored in one central database. All information is connected to the assets on the ground
  20. 20. Map interface
  21. 21. Management system interface
  22. 22. Data entry Import-Export Tools: checks integrity and topology, stores historical information Web editing tools allow entry and management of geometry and attributes directly from the map interface
  23. 23. Management of site information Management of trees Signalling of Non compliances Job management Management of VTAs App for smartphone and tablet OFFLINE Management of play equipment
  24. 24. Public participation
  25. 25. App for citizens 16/04/15 In Milan citizens can contribute to management by reporting problems on playgrounds, dog areas or sporting areas. These records are transmitted to GreenSpaces, where the workflows ensure that problems are addressed and the citizen is informed on progress.
  26. 26. Main functionalities Tree inventory Visual Tree Analysis Playgrounds Inspections Android App Irrigation Traceability Accounting Tenders Mainte- nance Control Public participation Street furniture Horizontal green TREES FULL Mobile +
  27. 27. TREE INVENTORY AND SAFETY OF TREES
  28. 28. Tree data form POSITION TAXONOMY AND SITE INFO DIMENSIONS AND AGE ADDITIONAL INFORMATION
  29. 29. Tree data form ADDITIONAL INFORMATION NOTES VTA, JOBS, DOCUMENTS, IMAGES
  30. 30. Enter a new tree with App • Tree number automatically entered • Tree tag automatically entered according to configured start number • Possibility to measure tree circumference or DBH • GPS Position with accuracy shown and possibility to correct on aerial map • Possibility to make photos with smartphone or tablet
  31. 31. Management of Tree Risk Assessment Visual Assessment Instrumental analysis Prescriptions and jobs Risk class approval New assessment planned Each tree is subject to periodic assessment to ensure public safety and quality of urban green spaces. GreenSpaces ensures that all relevant information is collected and saved, and helps to schedule the next assessment.
  32. 32. Tree Assessment web interface TREE DATA INFORMATION TREE CATEGORIES (can be configured) LIKELIHOOD OF FAILURE CLASS MAINTENANCE JOBS DEFECTS (can be configured) MAP PHOTO TREE ASSESSMENT
  33. 33. Management of Tree Risk Checklists and structure of tree assessment form can be adapted to your needs During a tree assessments you can record photos, fill out checklists, describe problems, add instrumental assessments and plan maintenance jobs. With GreenSpaces the assessments are carried out in the field. After synchronising the author can still modify the assessment, but finally he validates it and it cannot be changed anymore.
  34. 34. Instrumental analysis Source: https://www.baumvisite-northeim.de Source: IML GreenSpaces helps to record the results of different instrumental measurements. This way when re-assessing the tree, the analysis can be repeated with the same parameters and in the same position.
  35. 35. Documentation in case of damages caused by a tree
  36. 36. Documentation in case of damages caused by a tree PLANTED: MAY 2005 PRUNING: APRIL 2009 THINNING CANOPY: MARCH 2011 DEAD WOODING: FEBRUARY 2013 VISUAL TREE ASSESSMENT: JULY 2013 THINNING CANOPY: MARCH 2015 VISUAL TREE ASSESSMENT: JULY 2016 DEAD WOODING: FEBRUARY 2018 PRUNING: APRIL 2018 PRUNING: MAY 2019 …………. CURRENT SITUATION HISTORY
  37. 37. Tree owners and managers are required to ensure their trees are reasonably safe and do not pose an unacceptable level of risk to visitors to the site or neighbours of the land on which trees are. An owner or manager must be able to show that their trees have been managed in a reasonable and proportionate way. It is advisable to keep records as this proves a proactive system of tree inspections was carried out, should an accident happen and a criminal prosecution or civil claim arise. Documentation in case of damages caused by a tree
  38. 38. ORGANISATION OF MAINTANANCE ACTIVITIES
  39. 39. Inventory of green areas Catalogue of maintenance jobs Planning of maintenance jobs The connection between type of job, objects affected by job, unit price, procedures allows to have a full control of maintenance activities, their schedule, costs and responsibilities
  40. 40. Inventory of green areas Catalogue of maintenance jobs Hedge pruning 2,10 €/linear meter Boboli Gardens, 3.714 m of hedges Planning of maintenance jobs The connection between type of job, objects affected by job, unit price, procedures allows to have a full control of maintenance activities, their schedule, costs and responsibilities
  41. 41. Inventory of green areas Catalogue of maintenance jobs Hedge pruning 2,10 €/linear meter Boboli Gardens, 3.714 m of hedges Cost of pruning 7.799 € Planning of maintenance jobs The connection between type of job, objects affected by job, unit price, procedures allows to have a full control of maintenance activities, their schedule, costs and responsibilities
  42. 42. GreenSpaces allows to plan when, where, by whom and at what cost a job will be carried out. WHERE WHICH JOB WHO WHEN COSTS WHICH HEDGES Planning of maintenance jobs
  43. 43. All maintenance activities are planned and managed on the platform ensuring traceability 43 Programming of maintenance activities Details of each job with costs and interested assets Gantt chart of all planned activities
  44. 44. Closure jobs on app GreenSpaces Mobile allows to carry a list of planned activities to the field and close them on site, after having completed the job. Completed jobs can also be documented with a picture.
  45. 45. INVENTORY AND SAFETY OF PLAYGROUNDS
  46. 46. Monitoring of playground safety • Inventory equipment on playgrounds • Periodical inspections • Evaluation of safety • Planning and tracing of maintenance activities • Use of RFID Tags
  47. 47. Equipment form POSITION TYPE OF EQUIPMENT CHARACTERISTICS CONFORMITY INSPECTIONS, MAINTENANCE JOBS, DOCUMENTS PHOTO
  48. 48. Inspections are carried out on a monthly basis in order to check the safety and certify usability of equipment (UNI EN 1176-1 2003) Monitoring of playground safety
  49. 49. Monitoring of playground safety DEFECTS PROPOSED JOBS
  50. 50. INNOVATION AND RESEARCH
  51. 51. Innovation and research projects • LIFE UrbanGreen – Lead Partner R3 GIS – Università di Milano (IT), Anthea (Rimini), ZZM (Krakow), Progea 4D (Krakow) – July 2018 – June 2021 – Budget 2,5M € • Interreg Italy-Switzerland – Lead Partner R3 GIS – Lugano (CH), Bolzano (IT), Benicchio Giardini (CH), Demetra Specialist (IT) – January 2019 – December 2021 – Budget 1M €
  52. 52. The true value of urban green MANAGEMENT COSTS BENEFITS LIFE URBANGREEN (LIFE17 CCA/ITA/000079)
  53. 53. Quantification of Ecosystem Services CO2 PM2,5 PM10 O2 H2O T The Universities of Milan (Prof. Fini) and Florence (Prof. Ferrini) are measuring about 400 plants in Rimini and Krakow for 3 years to develop reliable algorithms for the quantification of: • CO2 stored and assimilated • Effects on temperature due to shading and leaf transpiration • Water requirements • Deposit of air pollutants (PM10, PM2.5) on leaves
  54. 54. Irrigation optimization Calculation of the need to irrigate young trees based on weather data and the water requirements of each species calculated from transpiration measurements (UniMI and UNIFI)
  55. 55. Greater efficiency in planning interventions OBJECTIVE: Determine the sequence of daily activities to make maintenance more efficient and reduce the carbon footprint. Urgency Position ResourcesExperienceEquipment History Meteo
  56. 56. Monitoring with weather, sensor and satellite data Use weather data, remote sensing and sensors to improve green area management and maximize ecosystem services Meteorological data for irrigation efficiency, planning of interventions and weather alerts IOT sensors to collect environmental and physiological data Satellite data to monitor trees and vegetation in general
  57. 57. Use of weather data
  58. 58. Sensors to improve management • Sap flow in the tree • Growth through diameter changes • Foliage quantity and quality (light transmission in four spectral bands) • Climate and soil parameters • Shaft stability with motion sensor • Air temperature and humidity • Data is transmitted to the cloud through radio
  59. 59. Satellite tree monitoring Analysis of weekly satellite data to monitor the evolution of the state of plant health Source: www.planet.com
  60. 60. Project results are integrated into the platform SMART IRRIGATION REDUCE THE IMPACT OF MANAGEMENT INTERVENTIONS EVALUATION AND MAXIMIZATION OF ECOSYSTEM SERVICES MONITORING WITH SENSORS; IOT, SATELLITE AND WEATHER DATA GREATER INVOLVEMENT OF CITIZENS An innovative technology platform to improve the management of green areas and help cities adapt to the effects of climate change
  61. 61. CONCLUSIONS
  62. 62. Conclusions Green area security and traceability Information and documentation Efficiency in management Quantification and optimization of ecosystem services Integration with new technologies (robotics, satellite data, sensors) Citizen engagement
  63. 63. Who uses GreenSpaces? • Multilingual (Italian, German, English, Polish, Slovenian, Russian, Ukrainian, Chinese, Hebrew, ..) • Over 200 clients in Italy, Austria, Switzerland, Poland, Russia, Taiwan, Ukraine, Finland, Slovenia, Israel. • Public Administrations • Utility companies • Professionals • Infrastructure companies • Arborists
  64. 64. THANK YOU! Hypatia street, 2 I-39100 Bolzano (BZ), Italy www.r3-gis.com info@r3-gis.com Tel. +39 0471 1551177 Fax: +39 0473 069902

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