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CHAOS Project Management

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CHAOS Project Management

  1. FOR SUCCESS
  2. Reasons'for'' Project'Failure 4:'Four'Ps'of'PM:'People'Performing'Perfect'Processes'' 1:'Underestimating'the'complexity'&'ignoring'changing'requirements' 2:'Just'automating'processes'rather'than'creating'business'value' 3:'Urgent'multiEproject/site'undertaking'and'the'rush'to'the'Internet' Corporate'America'spends'$275' billion'on'200,000'application' software'development'projects' annually.'Majority'of'them' failed'for'lack'of''skilled'PM.'
  3. Project' Resolution Standish’s'study'has' shown'that'there'has' been'an'improvement'in' success'rates'in'1994E1998.' 16%$ 27%$ 26%$ 31%$ 40%$ 28%$ 53%$ 33%$ 46%$ 1994$ 1996$ 1998$ 0% $ $$$$$20% $ $$40% $$$$$$$$60% $ $$$$$$80% $ $$100% Successful $ $Challenged $ $Failure$
  4. Standish'Group'believes'3'factors'are'responsible:' ' 1.'Smaller'application'development'initiatives' 2.'Better'project'management' 3.'Greater'use'of'standard'infrastructures' Project$Success$Rates,$Costs$Fall'(1994$vs.'1998)' $ Company$ Size Success$ Rate$1994 Success$ Rate$1998 Project$ Cost$1994 Project$ Cost$1998 True$ Delta Large 9% 24% $2.3M $1.2 L65% Medium 16% 28& $1.3M $1.1 L41% Small 28% 32% $0.4M $0.6 L4%
  5. The'3'Pillars'of'Project'Success Projects'with'lower'figures'in'each'of'theses'areas'have'more'potential'to'succeed.' Facts:' As'project'costs'rise,'success'rates'fall.' No'correlation'between'the'size'of'a'firm'and'rate'of'success.' Retail'Industry'has'the'highest'project'success'rate'–'59%.' Project'Size' Project'Duration' Team'Size'
  6. 0%$ 10%$ 20%$ 30%$ 40%$ 50%$ 60%$ Less$than$$750K$ $750K$L$$1.5M$$ $1.5M$L$$3M$ $3M$L$$6M$$ $6M$L$$10M$ Over$$10M$ Success'by'Project'Size
  7. CHAOS'Ten' Project$Success$Factors$ %$of$Responses$ 1.$User$Involvement$ 15.9%$ 2.$Executive$Management$Support$ 13.9%$ 3.$Clear$Statement$of$Requirements$ 13.0%$ 4.$Proper$Planning$ 9.6%$ 5.$Realistic$Expectations$ 8.2%$ 6.$Smaller$Project$Milestones$ 7.7%$ 7.$Competent$Staff$ 7.2%$ 8.$Ownership$ 5.3%$ 9.$Clear$Vision$&$Objectives$ 2.9%$ 10.$HardLWorking,$Focused$Staff$ 2.4%$ Other$ 13.9%$ Consists'of'ten'weighted' factors'key'to'success.'Not' all'factors'are'required.'
  8. As'change'occurs,'adapt'but'keep'the'company’s'roots.' C' o' m' m' u' n' i' c' a' t' i' o' n'' S' c' o' p' e'' M i' n' i' m i' z' a' t' i' o' n'' S' t' a' n' d' a' r' d' Project'Success' I' n' f' r' a' s' t' r' u' c' t' u' r' e'
  9. The'Triad'of'Project'Management Function' Rep Executive' Sponsor Project' Manager Technical' Infrastructure' Organization Software' Development' Organization Business Technology
  10. The'Triad'of'Project'Management Function' Rep Executive' Sponsor Project' Manager Technical' Infrastructure' Organization Software' Development' Organization Business Technology
  11. Function'Representative:'The'Business'Person Business'of'Corporation' Knows'User'Community' Twofold'Goal'Definition' Function'Rep'Knows' the'Business'of' Corporation'Best.'
  12. Function'Rep'Knows'the' User'Community'Best.'
  13. Function'Representative'should'be'a… Operations'Person' Minuteman' Lead'Astray' Sherlock'Holmes' Cheap'Date'
  14. Operations'Person' Minuteman' Lead'Astray' Sherlock'Holmes' Cheap'Date' Function'Representative'should'be'a…
  15. Operations'Person' Minuteman' Lead'Astray' Sherlock'Holmes' Cheap'Date' Function'Representative'should'be'a…
  16. Operations'Person' Minuteman' Lead'Astray' Sherlock'Holmes' Cheap'Date' Function'Representative'should'be'a…
  17. Operations'Person' Minuteman' Lead'Astray' Sherlock'Holmes' Cheap'Date' Function'Representative'should'be'a
  18. The'Triad'of'Project'Management Function' Rep Executive' Sponsor Project' Manager Technical' Infrastructure' Organization Software' Development' Organization Business Technology
  19. Executive'Sponsor' Provides'the'Vision,' the'Funding,'and'Some' of'the'Major'Resources' for'the'Project.'
  20. Executive'Sponsor' Project'Manager' Function'Rep' Santa'Claus' Technical'Officer' Wimp' The'Visionary' Project'Champion' Minesweeper' Gen.'Schwarzkopf' Fall'Guy' should'be' should'NOT'be'
  21. The'Triad'of'Project'Management Function' Rep Executive' Sponsor Project' Manager Technical' Infrastructure' Organization Software' Development' Organization Business Technology
  22. Project'Manager' Multilingual' Gatekeeper' Maestro' Clark'Kent' should'be'
  23. Project'Manager' Multilingual' Gatekeeper' Maestro' Clark'Kent' should'be' 90% Communication Other Typical$Day$of$a$PM
  24. Project'Manager' Executive'Sponsor' Function'Rep' Control'Freak' Superman' Multilingual' Gatekeeper' Maestro' Clark'Kent' should'be' should'NOT'be' Is'Muck'Like'a'President'of'a'Small'Company'
  25. Formal'Project'Management Software'Development' On$Time$ On$Budget$ Structurally$Sound$ Detailed$Design$ Design$Not$Flexible$for$Builders$ Failure$is$Investigated$&$Drawn$Up$ Over$Time$ Over$Budget$ Breaks$Down$ Flexibility$Needed$ Rapid$Business$Environmental$Changes$ Failures$are$Ignored$&$Covered$Up$ Bridge'Building
  26. 1:$Project$framework$is$procedural,$rigorous,$standardized$&$documented.$ best'used'for:' ' planning'new'projects' upgrading'existing'projects' complex'situations' when'extended'time'is' allowed'for'completion'' not'useful'for':' ' simple'&'small'projects' emergency'projects' time'critical'projects' 3:$Resources$can$be$allocated$for$max$effect.$ 2:$Monitoring,$reporting$and$change$order$procedures$are$in$place.$ PM$supports$defined$roles$to$achieve$project$objectives:$
  27. Project'Estimating ='predicting'the'future'outcome/cost'of'a'project How'do'you'estimate?' must'be'realistic'&'must'recognize'limitations' ' Standard'estimating'process' can'generate'improvements'
  28. Estimating'Tools' Enable' PM' to' react' correctly' to' changing' program' environment' Must'learn'how'to'cope'with'poor' estimating' &' know' when' to' stop'
  29. Project'Management'Tools Purpose:'to'support'the'project'management' process'by'providing'a'vehicle'for'planning,' executing' and' controlling' the' project.'
  30. PM'Tools'are'Used'for:' Defining'&'assigning'resources' Reporting'progress' Identifying'&'managing'dependencies,'contingencies,'risks' Planning' Estimating' Scheduling' Tacking'tools'designed'to'support'the'project' Ease'of'use' Adaptability'' Scalability' Affordability' Interoperability' Security' Portability' Distribution'of'data' Integrity' Rapid'response'time' 10'Basic'Fundamentals'for'PM'Tools'
  31. Recipe'for'Project'Success 1:'Reducing'requirements'to'the'stark'minimum' 2:'Providing'constant'communication'system' 3:'Coupling'1'&'2'with'a'standard'infrastructure'
  32. Iterative'Development'Process' Good'PM' PM'Tools' Adherence'to'Key'Roles' Recipe'Also'Need… 6'Months'
  33. 6'People'' Recipe'Also'Need… 6'Months' 6 Iterative'Development'Process' Good'PM' PM'Tools' Adherence'to'Key'Roles'
  34. 6'People'' $750,000' Recipe'Also'Need… 6'Months' Iterative'Development'Process' Good'PM' PM'Tools' Adherence'to'Key'Roles'

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