SPSATL2013 Understanding Task Aggregation in SharePoint 2013


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A new feature in SharePoint 2013 called Task Aggregation relies on the Work Management service and allows users to aggregate and synchronize tasks between Project Server, Exchange and SharePoint. Documentation on properly implementing it has been sparse and configuration specifics can be confusing if not done correctly. This presentation was presented at SharePoint Saturday Atlanta on June 8th, 2013 (#SPSATL) to demo its capabilities and simplify the steps to successfully configure the Work Management service enabling users to provide robust task aggregation functionality throughout the enterprise farm.

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  • Grand Prize winner selectedfrom session winners
  • SPSATL2013 Understanding Task Aggregation in SharePoint 2013

    1. 1. How Task Aggregation and Work Management Works in SharePoint2013
    2. 2. 2 |SharePoint Saturday Atlanta2 |SharePoint Saturday Atlanta
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    6. 6.  @SPS_ATL #SPSATL speaker sponsorSession Prizes1 4 $25 gift cards2 4 $25 gift cards3 4 $25 gift cards4 4 $25 gift cards5 4 $25 gift cards
    7. 7. 7 |SharePoint Saturday Atlanta7 |SharePoint Saturday Atlanta PrincipalConsultant onthePortalsandCollaborationTeamwithIntellinetasanInfrastructure/PlatformArchitect SpecializeinSharePoint (2013,2010,2007)andProjectServer(2013,2010)asaPlatformandSolutionsArchitect 18yearsofITindustryexperiencespanning localgovernment,finance,retail,telecommunications MCTS,MCITPCertifiedinSharePoint2010 http://pwconsultant.blogspot.com/ pwconsultant@hotmail.com http://www.linkedin.com/in/pwconsultant
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    11. 11. 11 |SharePoint Saturday Atlanta11 |SharePoint Saturday AtlantaMultiple Tasks in Multiple ProgramsOutlook/ExchangeProject ServerSharePoint TaskListsTeam Site MeetingWorkspaceGroupWork SiteDocumentWorkspace
    12. 12. 12 |SharePoint Saturday Atlanta12 |SharePoint Saturday AtlantaTask Aggregated from Multiple Programs to ONE PlaceSharePointMySite Exchange 2013Project Server2013SharePointServer 2013
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    15. 15. 15 |SharePoint Saturday Atlanta15 |SharePoint Saturday AtlantaServer products Cloud servicesSharePoint Server 2013 Standard or Enterprise SharePoint Online Plan P, Plan 1, or Plan 2Project Server (for Project Server tasks)Project Online Project PortfolioManagement (for Project Server tasks)Exchange Server 2013 Exchange Online Plan E*
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    18. 18. 18 |SharePoint Saturday Atlanta18 |SharePoint Saturday Atlanta
    19. 19. 19 |SharePoint Saturday Atlanta19 |SharePoint Saturday AtlantaWe are having trouble refreshing your tasks
    20. 20. 20 |SharePoint Saturday Atlanta20 |SharePoint Saturday Atlanta
    21. 21. 21 |SharePoint Saturday Atlanta21 |SharePoint Saturday AtlantaTask Aggregation is not working!
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    23. 23. 23 |SharePoint Saturday Atlanta23 |SharePoint Saturday Atlanta1.2.3.
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    29. 29. 29 |SharePoint Saturday Atlanta29 |SharePoint Saturday AtlantaPropertyDefaultValue DescriptionminimumTimeBetweenProviderRefreshesminimumTimeBetweenProviderRefreshes 0:05:00This value specifies the minimumamount of time between refreshes fora provider for a given user. Therecannot be a refresh of data if thisvalue is not met, all refresh operationswill be null before that.MinimumTimeBetweenSearchQueriesMinimumTimeBetweenSearchQueries 3:00:00This value specifies the minimumamount of time between calls tosearch for a given user. This is used todiscover new providers not yet knownto have tasks for this user.
    30. 30. 30 |SharePoint Saturday Atlanta30 |SharePoint Saturday Atlanta
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    36. 36. 36 |SharePoint Saturday Atlanta36 |SharePoint Saturday AtlantaPropertyDefaultValue DescriptionMinimumTimeBetweenEwsSyncSubscriptionSearches 30:00This value specifies the minimum amount of timebetween calls into our routine that tries to find newtenants that want to sync EWS tasks. Each tenantneeds to be found once using this routine, subsequentusers from the same tenant will be picked up on thenext tenant sync.NumberOfUsersPerEwsSyncBatch 100This value specifies the maximum number of users aservice instance will try to sync on a given tenant viaEWS per Timer job interval.NumberOfUsersEwsSyncWillProcessAtOnce 10This value specifies the maximum number of users aservice instance machine will sync via EWS at onetime across all tenants. This has direct influence onthe machine workload. Each sync will last 45 seconds(constant).NumberOfSubscriptionSyncsPerEwsSyncRun 50This value specifies the maximum number of tenantsthe service will try to sync via EWS per Timer jobinterval.
    37. 37. 37 |SharePoint Saturday Atlanta37 |SharePoint Saturday AtlantaType Name Feature ID107Tasks (2010) 00bfea71-a83e-497e-9ba0-7a5c597d0107171Tasks (2013) f9ce21f8-f437-4f7e-8bc6-946378c850f0
    38. 38. 38 |SharePoint Saturday Atlanta38 |SharePoint Saturday Atlanta http://technet.microsoft.com/en-us/library/jj554516(v=office.15) http://www.microsoft.com/en-us/download/details.aspx?id=38799
    39. 39. Mention me @pwconsultantonTwitter using the hashtag#SPSATLDon’t forget to scan the QRcode and fill out the sessionsurvey for a chance at a prizedrawing in the last session of thedayDON’T FORGET!Fill out surveys for big prizesSCAN QR CODES