1.
How to manage your citations
using RefWorks

2.
Introducing RefWorks
Why use RefWorks?
• Create a personal database accessible from any computer linked to the Internet
without having to download or install special software;
• Import and store an unlimited number of references from databases–search
results from a wide variety of databases can be automatically exported into
RefWorks with the click of a button;
• Organize and manage references–sort and file references quickly and easily using
folders;
• Search references by keyword, author, journal title;
• Use Write-N-Cite together with MS Word to automatically insert in-text citations
into documents and create bibliographies in the citation style of your choice.

3.
Find RefWorks at UCT Libraries
1. Go to: http://www.lib.uct.ac.za
2. Go to ‘Research Help’ and then click on ‘RefWorks’ / ‘Access RefWorks’
(Please remember that if you are not on campus click the OFF CAMPUS
LOGIN button to login to the library resources before you login to
RefWorks.)

4.
Sign up to RefWorks at UCT Libraries
Log in to
RefWorks
Or sign up for
a new
account

5.
Sign up to RefWorks at UCT Libraries

6.
HOW DO WE GET REFERENCES INTO
REFWORKS?
Import directly from certain online databases
(see: http://libguides.lib.uct.ac.za/refworks-direct-export
Import text files containing references from online databases
(see: http://libguides.lib.uct.ac.za/refworks-text-files
Manually enter the reference
(see: http://libguides.lib.uct.ac.za/refworks-manual-entry
Use ‘RefGrab It’ to import information from a website.
(see: http://libguides.lib.uct.ac.za/refworks-refgrabit)
Searching online catalogues within RefWorks and importing them into RefWorks.
(see: http://libguides.lib.uct.ac.za/refworks-search-online-catalogues)
Rss Feeds
(see: http://libguides.lib.uct.ac.za/refworks-rss-feeds)

7.
Introducing RefWorks Finding
help
Go to: http://www.lib.uct.ac.za

8.
Introducing RefWorks - Finding help
http://libguides.lib.uct.ac.za/refworks
Click on the page tabs
above * to access
instructional slideshows.
Click on these links * for
instructional material
from RefWorks.

9.
Introducing RefWorks - Finding help

10.
DIRECT IMPORT
using Web of Science
http://www.lib.uct.ac.za
From ‘Search & Find’ choose
Databases

11.
CHOOSE WEB OF SCIENCE

12.
Web of Science
Direct Import to RefWorks
Change drop
down menu to
topic
Change timespan to limit your search
to specific years

13.
Web of Science
Click SFX

14.
Web of Science - SFX
SFX will tell you if the article is available in full text or not.
The full text is available from
ScienceDirect
Click on the GO button.
There is also a link here to the library
catalogue (ALEPH) if you want to see if
the print version is available.

15.
Click on Download
PDF to get the full
text.

16.
Web of Science – Save the article
Save the article to your
computer

17.
Web of Science – Export to RefWorks
Tick the box.
Export the information (bibliographic details) to RefWorks

18.
You should always check the full view
of your reference.

19.
Direct Import Check the author, title, periodical name, volume,
issue, page numbers, edition, publisher, year of
publication and any other information needed
for the bibliography style you need to use.

20.
Attach the pdf to a citation
In RefWorks click the edit icon

21.
Attach a pdf to a citation
Choose Browse

22.
Attach a pdf to a citation
Find the file you want to attach
and click on Open

23.
The pdf is attached.
Save the Reference and then
close the window.

24.
The paper clip icon shows there
is an attached file.
Hover your mouse over the
paper clip. Click on the file to
open it.

25.
Importing References from
Google Scholar
http://scholar.google.co.za
Click
Settings

26.
Importing References from
Google Scholar
http://scholar.google.co.za
On the next page find
Bibliography Manager.
From ‘Show links to
import citations into’
choose RefWorks from
the drop down menu.
Save your preferences

27.
Importing References from
Conduct a search
Google Scholar

28.
Importing References from
Google Scholar
Click Import to RefWorks

29.
Organising your results in
RefWorks
Now that you have done your research and imported your references
you might want to organise them.

30.
Manage folders in RefWorks
http://libguides.lib.uct.ac.za/refworks-folders
Click the ‘New Folder’ tab to create a new folder
Type the Name of your new folder
and click ‘Create’.
You also have the option of creating a
subfolder. Create as many folders as
you wish.

31.
Organising your results in RefWorks
View all your folders by clicking on the ‘Organize & Share
Folders’ tab
Here is the new folder we just created
Share folders – click on the green arrow
icon.

32.
This folder is shared

33.
How to get your references into folders
Hover your mouse over the grey area
of the reference you want to move.
The quad arrow icon will appear.
Drag and drop your reference into
the folder on the right of the screen.
You’ll receive a success message ...

34.
Generate a bibliography
“Format a Bibliography from a List of References” allows you to
generate a bibliography (in the output format you choose) based on all
the references in your database, selected references or only references
in a specific folder.

35.
Generate a simple reference list
First choose the references you want to include in your reference
list.
Choose selected references from all references or
Choose selected references from a specific folder

36.
Generate a bibliography
Click on the “Create Bibliography” button.

37.
Generate a bibliography
There are many
bibliography styles to
choose from.
Select a style - we’re going to use
the Harvard UCT style for our
bibliography

38.
Generate a bibliography
Click “Create Bibliography”
Select “References to
include”.
Choose the end result
for your file.

39.
Generate a bibliography
If your reference list does not
download automatically you will be
prompted to click either one of the
links below.
The first link will download your Word
document. The second link sends you
an email with the document
attached.
OR

40.
Generate a bibliography
Save your
document to
your computer
or to a disk

41.
Generate a bibliography
The reference
list/bibliography opens in
a Word document.
Save your document.
You can copy and paste
your completed
bibliography into your
paper.

42.
Write-N-Cite
Write-N-Cite allows you to write your paper in Microsoft Word and insert citations
directly from RefWorks with the click of a button.
Then Write-N-Cite will create your in text citations and your bibliography in your
paper.

43.
Write-N-Cite
Write-N-Cite requires you to download a small (free) program that provides
access to an abbreviated version of your RefWorks account while you are working
in MS Word. You won’t be able to add, edit or delete references, but you will be
able to search, view and cite them.

44.
Write-N-Cite
How to use Write-N-Cite – please see:
http://libguides.lib.uct.ac.za/write-n-cite

45.
Write-N-Cite
In RefWorks go
to “Tools” then
to Write-N-Cite

46.
Write-N-Cite
After you have downloaded the software,
all you need to do is open Microsoft Word
and you can open Write-N-Cite from there
(Windows users only)

47.
Write-N-Cite
Microsoft Word Window
Write-N-Cite for Windows installs a RefWorks Tab within your
Microsoft Word document. Click on the RefWorks Tab to reveal
the Write-n-Cite commands on the ribbon.

48.
Thank you!
Presented and compiled by Jen Eidelman
http://www.lib.uct.ac.za/
Email: jen.eidelman@uct.ac.za
Ph: 021 650 2773