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Refworks workshop 21 Aug 2014

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Refworks workshop 21 Aug 2014

  1. 1. How to manage your citations using RefWorks
  2. 2. Introducing RefWorks Why use RefWorks? • Create a personal database accessible from any computer linked to the Internet without having to download or install special software; • Import and store an unlimited number of references from databases–search results from a wide variety of databases can be automatically exported into RefWorks with the click of a button; • Organize and manage references–sort and file references quickly and easily using folders; • Search references by keyword, author, journal title; • Use Write-N-Cite together with MS Word to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice.
  3. 3. Find RefWorks at UCT Libraries 1. Go to: 2. Go to ‘Research Help’ and then click on ‘RefWorks’ / ‘Access RefWorks’ (Please remember that if you are not on campus click the OFF CAMPUS LOGIN button to login to the library resources before you login to RefWorks.)
  4. 4. Sign up to RefWorks at UCT Libraries Log in to RefWorks Or sign up for a new account
  5. 5. Sign up to RefWorks at UCT Libraries
  6. 6. HOW DO WE GET REFERENCES INTO REFWORKS? Import directly from certain online databases (see: Import text files containing references from online databases (see: Manually enter the reference (see: Use ‘RefGrab It’ to import information from a website. (see: Searching online catalogues within RefWorks and importing them into RefWorks. (see: Rss Feeds (see:
  7. 7. Introducing RefWorks Finding help Go to:
  8. 8. Introducing RefWorks - Finding help Click on the page tabs above * to access instructional slideshows. Click on these links * for instructional material from RefWorks.
  9. 9. Introducing RefWorks - Finding help
  10. 10. DIRECT IMPORT using Web of Science From ‘Search & Find’ choose Databases
  12. 12. Web of Science Direct Import to RefWorks Change drop down menu to topic Change timespan to limit your search to specific years
  13. 13. Web of Science Click SFX
  14. 14. Web of Science - SFX SFX will tell you if the article is available in full text or not. The full text is available from ScienceDirect Click on the GO button. There is also a link here to the library catalogue (ALEPH) if you want to see if the print version is available.
  15. 15. Click on Download PDF to get the full text.
  16. 16. Web of Science – Save the article Save the article to your computer
  17. 17. Web of Science – Export to RefWorks Tick the box. Export the information (bibliographic details) to RefWorks
  18. 18. You should always check the full view of your reference.
  19. 19. Direct Import Check the author, title, periodical name, volume, issue, page numbers, edition, publisher, year of publication and any other information needed for the bibliography style you need to use.
  20. 20. Attach the pdf to a citation In RefWorks click the edit icon
  21. 21. Attach a pdf to a citation Choose Browse
  22. 22. Attach a pdf to a citation Find the file you want to attach and click on Open
  23. 23. The pdf is attached. Save the Reference and then close the window.
  24. 24. The paper clip icon shows there is an attached file. Hover your mouse over the paper clip. Click on the file to open it.
  25. 25. Importing References from Google Scholar Click Settings
  26. 26. Importing References from Google Scholar On the next page find Bibliography Manager. From ‘Show links to import citations into’ choose RefWorks from the drop down menu. Save your preferences
  27. 27. Importing References from Conduct a search Google Scholar
  28. 28. Importing References from Google Scholar Click Import to RefWorks
  29. 29. Organising your results in RefWorks Now that you have done your research and imported your references you might want to organise them.
  30. 30. Manage folders in RefWorks Click the ‘New Folder’ tab to create a new folder Type the Name of your new folder and click ‘Create’. You also have the option of creating a subfolder. Create as many folders as you wish.
  31. 31. Organising your results in RefWorks View all your folders by clicking on the ‘Organize & Share Folders’ tab Here is the new folder we just created Share folders – click on the green arrow icon.
  32. 32. This folder is shared
  33. 33. How to get your references into folders Hover your mouse over the grey area of the reference you want to move. The quad arrow icon will appear. Drag and drop your reference into the folder on the right of the screen. You’ll receive a success message ...
  34. 34. Generate a bibliography “Format a Bibliography from a List of References” allows you to generate a bibliography (in the output format you choose) based on all the references in your database, selected references or only references in a specific folder.
  35. 35. Generate a simple reference list First choose the references you want to include in your reference list. Choose selected references from all references or Choose selected references from a specific folder
  36. 36. Generate a bibliography Click on the “Create Bibliography” button.
  37. 37. Generate a bibliography There are many bibliography styles to choose from. Select a style - we’re going to use the Harvard UCT style for our bibliography
  38. 38. Generate a bibliography Click “Create Bibliography” Select “References to include”. Choose the end result for your file.
  39. 39. Generate a bibliography If your reference list does not download automatically you will be prompted to click either one of the links below. The first link will download your Word document. The second link sends you an email with the document attached. OR
  40. 40. Generate a bibliography Save your document to your computer or to a disk
  41. 41. Generate a bibliography The reference list/bibliography opens in a Word document. Save your document. You can copy and paste your completed bibliography into your paper.
  42. 42. Write-N-Cite Write-N-Cite allows you to write your paper in Microsoft Word and insert citations directly from RefWorks with the click of a button. Then Write-N-Cite will create your in text citations and your bibliography in your paper.
  43. 43. Write-N-Cite Write-N-Cite requires you to download a small (free) program that provides access to an abbreviated version of your RefWorks account while you are working in MS Word. You won’t be able to add, edit or delete references, but you will be able to search, view and cite them.
  44. 44. Write-N-Cite How to use Write-N-Cite – please see:
  45. 45. Write-N-Cite In RefWorks go to “Tools” then to Write-N-Cite
  46. 46. Write-N-Cite After you have downloaded the software, all you need to do is open Microsoft Word and you can open Write-N-Cite from there (Windows users only)
  47. 47. Write-N-Cite Microsoft Word Window Write-N-Cite for Windows installs a RefWorks Tab within your Microsoft Word document. Click on the RefWorks Tab to reveal the Write-n-Cite commands on the ribbon.
  48. 48. Thank you! Presented and compiled by Jen Eidelman Email: Ph: 021 650 2773