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Sc workshop topics 4 9


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Local Government Energy Assurance Workshop, Sessions 2 and 3

Including: Essential Services, Key Assets, and Key Asset Energy Information (Profile); Actions and Projects
and, Action and Project Resources & Priorities

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Sc workshop topics 4 9

  1. 1. Local Government Energy AssuranceLocal Government Energy AssuranceWorkshop, Sessions 2Workshop, Sessions 2 and 3and 3
  2. 2. AgendaAgenda• Energy Assurance Terms• Energy Assurance Drivers and Planning ProcessSession 2:• Topic 4. Essential Services, Key Assets, and Key AssetEnergy Information (Profile)• Topic 7. Actions and Projects• Topic 8. Action and Project Resources & Priorities…Resources: Financing and FundingSession 3:• Topic 9. Energy Assurance Plan Post Workshop Activities
  3. 3. Important Energy Assurance TermsImportant Energy Assurance TermsEssential ServicesKey AssetsEnergy Assurance GapProject and Action
  4. 4. Definition of Important Energy Assurance TermsDefinition of Important Energy Assurance TermsEssential Services: Local services necessary to assure and maintain safety, wellbeing,security, and economic opportunity before, during and after an energy disruption.Key Assets: The facilities, systems, and components in a community that provide andmaintain local government essential services.Energy Assurance Gap: A specific limitation in the ability of a local government to maintainessential services during an energy disruption.Project: An equipment or hardware-type investment that hardens Key Assets against anenergy disruption.Action: Any non-hardware/equipment activity or item which supports field and administrativeemergency operations.Examples…………
  5. 5. Examples: Essential Services, Key Assets, EA Gaps, Projects & ActionsExamples: Essential Services, Key Assets, EA Gaps, Projects & Actions• Essential Services… fire suppression, emergency sheltering, emergency communications,animal control, 911• Key Assets…Fire House, 911 communications technology, pumper/ladder truck, back upgenerator for emergency command center, emergency shelter• Projects… (equipment or hardware): generator, fuel storage tank, communicationsequipment such as an 800 MHz radio• Actions …(non-hardware/equipment activity or item): ordinance prohibiting non-citypersonnel form entering protected zone…revise to allow Red Cross; no policy exists onallowing non-city staff to assist in communications during an emergency…develop MOU withAmateur radio operators (Ham) for such assistance and allow them to also participate intraining and exercises; backup fuel contracts; RFP for city-wide emergency fuel tank.• Energy Assurance Gaps… not enough diesel fuel on-site for fire trucks for 72 hours ofoperation; no back-up communication plan (Action) or equipment (Project); command centerneeds additional back-up power
  6. 6. Energy Assurance DriversEnergy Assurance DriversEssential Services determineKey Assets which lead to the discovery ofEnergy Assurance Gaps.Energy Assurance Gaps lead to the formation ofActions and Projects.
  7. 7. Topic 4. Essential Services, Key Assets, andTopic 4. Essential Services, Key Assets, and EnergyEnergyInformation (Profile)Information (Profile)4.1 Essential Services and Key AssetsEssential Services Key Assets311 IT Center @ 16 E. Albion AvenueSolid Waste Service Public Works Center @ Coastal Drive North911 Police Dispatch Building @ 402 Court StreetWater supply service Water pump house @ 79 Rural RoadEmergencyGenerator toMayor’s OfficeCity Hall Building @ 17 Executive DriveFire Fighting Fire Department Headquarters @ A Street WestSafety Police Department Headquarters @ 6725 B Street
  8. 8. Topic 4.2Topic 4.2Energy Information and Energy Assurance Gaps for Key AssetsA B C D EKey Asset (Topic 4.1) PrimaryEnergy Type(e.g., naturalgas,electricity,propane,diesel fuel,gasoline): useEnergy Demandand/orConsumption:1. Previous Years’Peak Demand(kW)2. Highestmonthly or dailyconsumption(therms, gallons,kWh)CurrentBack-upSystem:Brand &Model/size(peak andcontinuous)/HP/ fueltype/storage sizeEnergy Assurance Gap: Shortage of fuel,equipment, personnel or other issue suchas a training manual that prohibits a KeyAsset, or the community-at-large, frommaintaining essential services. These Gapswill lead to Projects and Actions.Fire Trucks Diesel 1. N/A2. 100gallons/dayNone There is a need for access to at least 300 gallonsof fuel to last 72 hours911 CommunicationsCenterElectricity:HVAC & power1. 22kW2. 250 kWh/dayGenerac/15kW/Propane.500 gallonsof on-sitestorageThe backup generator for this facility produces15kW peak. The 911 center has a peak demandof 22kW; a 7kW shortfall.
  9. 9. Topic 7. Actions and Projects from EA GapsTopic 7. Actions and Projects from EA GapsKey Asset from Topic4.2*Actions that support field andadministrative emergencyoperations.*Projects to harden against the lossof any essential serviceCommentsFire Trucks Develop a mutual aid agreementwith a local jurisdiction or acontract with a vendor to supply300 gallons of diesel fuel over a 72hour period as necessary.Install a 300 gallon diesel fuelstorage tank.Either the Action orProject wouldaddress the EA Gap.911 CommunicationsCenterPurchase a 25kW generator. Itwould use 150 gallons per daywhich would be sufficient for 72hours of operation with the 500gallons of existing storage andwould allow a 3kW margin forincreased future electrical demand.This Project morethan addresses thecurrent EA Gap.
  10. 10. Topic 8, Action and Project Resources and PrioritiesTopic 8, Action and Project Resources and PrioritiesAction or Project(specify)Timing: ShortTerm: < 1 yr.;Med: 1-3 yrs.,Long: 3-5 yrs.)Hard Cost ($) andPotential Sources(see PTI fundinglink in Appendix 4)Soft Cost inFTE/otherRiskAssessment orCommentsPriority (basedon timing, cost &other decisioncriteria) H, M, LACTION: FireTrucksAccess to 300gallons of dieselvia Mutual AidAgreement (MAA)or contractMedium 0 0.25 fornegotiationand contractor agreementlanguageNot a certaintythat fuel wouldbe available ifMAA partneror contractoralso had ashortageLPROJECT: FireTrucks: 300 gallonstorageMedium $1,000 for tankplus $2500 forpump, monitor,valves etc. andinstallation.0.10 forcontractmanagementHPROJECT: 911CommunicationsCenter; 25kwgeneratorShort $8,200 for Generacgenerator + $1500for installation:25kW, 240V, 3Phase0.10 forcontractmanagementHACTION:EmergencyResponse ManualMedium 0 0.5; updatingmanual andtrainingH
  11. 11. Session 3. Resources: Financing and FundingSession 3. Resources: Financing and Funding
  12. 12. Potential Financing InstrumentsPotential Financing InstrumentsPrivate Sector (large capital projects)– Conditional Sales Agreement– Installment Purchase Agreement– Shared Savings AgreementUtility Sector (limited to energy-related projects)– On-Bill Financing (loans or rebates)– System Benefits Charge (benefits the overall electricityutility system/public purpose)Local Government (big ticket; bundled with othermunicipal/county projects)– Municipal Tax-Exempt Lease Agreements– Tax Increment Financing– Certificates of Participation
  13. 13. Potential Funding SourcesPotential Funding SourcesState and Federal Government:– State Energy Program (SEP)– Hazard Mitigation Grant Program (Deerfield Beach, FL. Case Study)Local Government:– General Obligation Bonds– Capital Improvement Program– Operating Budget
  14. 14. Case Study:Case Study: Deerfield Beach, FloridaDeerfield Beach, FloridaFEMA-Funded ‘Project Impact’FEMA-Funded ‘Project Impact’Mitigation Effort $$$ Project/ActionAwareness Programs - CERT, EOC 16,710.04Business Alliance Quarterly Mtgs. 3,655.01CERT Training 65,417.13Critical Facilities Shuttering andDisaster Resistant Improvements348,747.06ProjectEOC Computers/Equipment 9,378.08 ProjectEmergency Operations Plan 30,000Community Emergency Response Team (CERT) Exerciseat Universal Studios1998, 1999, 20002,165.04ActionHurricane Awareness Expo1998, 1999, 20009,165.45Mentoring 3,371.94Public AwarenessPI Pins, TV Program, Vehicle Decals6,008.56Mitigation Operations Center 85,000 ProjectNeighborhood Emergency TeamOrganizational Meetings22,739.33CERT Fire and Rescue Open House1999, 20009,165.88Project Impact Booklet 21,107.28Office Supplies 2,036.68Shutters for Single Family ResidencesSenior Citizens, Low Income Households365,332.52TOTAL 1,000,000.00
  15. 15. Funding Guidelines: FEMA, Hazard Mitigation GrantFunding Guidelines: FEMA, Hazard Mitigation GrantProgramProgram• Submit individual project applications to the county or state incoordination with stakeholders• Oversee distribution of grant funds to contractors and/or stakeholders• Manage implementation of the approved project• Comply with all HMGP requirements and applicable Federal, State andlocal laws and standards, including compliance with National FloodInsurance Program.• Account for the appropriate use of grants to the State Grantee.• Maintain records on the program and projects as required by law.
  16. 16. Topic 9. Energy Assurance Plan Post Workshop ActivitiesTopic 9. Energy Assurance Plan Post Workshop Activities• Review and Approval: public; stakeholders; city officials• Adoption: recommended…cognizant body• Dissemination: public meetings, web site, flyers, etc.• Implementation, Evaluation and Maintenance: Monitor and evaluate progresstoward accomplishing projects and actions and frequently changing informationsuch as points-of-contact (regularly/quarterly); update the EAP regularly…aboutevery two years• Exercise and Training: Specific to energy disruptions and emergencies
  17. 17. We gratefully thank you for yourWe gratefully thank you for yourparticipation!participation!