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Write Right
 (And Edit!)
•Structure
•Style
•Assigning/Editin
 g
#1
Subject,
  Verb,
 Object.
Stocks
tumbled.
Investors feel
   crushed.
More than
 4,000 years
ago cats were
domesticated.
Cats were
 domesticated
more than 4,000
  years ago.
If you can fit it in
your bathroom, that
 would be the ideal
 place for your cat's
       litter box.
The bathroom is an
  ideal place for
  your cat’s litter
       box.
Short
Sentences
“After watching a
 documentary about the
financial crisis she got an
 idea for a business and
  that very weekend she
 wrote a business plan.”
“She watched a
documentary about the
 financial crisis. Midway
through, she was struck
with an idea. She wrote a
   plan that weekend.”
Stay by the
 word you
  modify!
“My father'shair,
 streaked with gray and
receding on both sides,
is combed straight back
      to his collar.”
“My father'shair is
 combed straight back
       to his collar.
It’s streaked with gray
 and receding on both
          sides.”
“My father'shair is
 combed straight back
      to his collar.
It’s stained by sweat
and folded flat against
   his tanned neck.”
#3
CBS Theory:
Clarity, Brevity,
   Sincerity
  Richard Lanham, Analyzing Prose, 2003
Every
Word
Count
Be Frugal
with Your
 Words
“Can I Cut
   This?”
Words = Expenses
“experienced
  lawyer…”
“lawyer”
“This makes
 it sort of a
   pain …”
“This makes
 it a pain …”
“Personally, I
 believe that …”
“I believe …”
“In about 10
 days or so”
“In about 10
    days”
“It's important to
be careful when
you choose a
mutual fund.”
“Be careful when
you choose a
mutual fund.”
“I don’t find that
to be one bit
necessary.”
“I don’t find that
necessary.”
“I do have to
 conclude that I
 should save for
 retirement.”
“I conclude that I
 should save for
 retirement.”
“I should save for
 retirement.”
“But what I do
 have is a …”
“What I have is a
 …”
“I have …”
“Twelve rescue
ambulances stood
by to rush injured
people to nearby
hospitals."
“Twelve
ambulances
stood by.”
“They have a greater
 number of dollars exposed
 to stock risk – exactly when
 they’re at the age at which
 they’re least able to recover
 from a wipe-out.”
                27 words = $54
“They have more dollars
 exposed to stock risk –
 exactly when they’re least
 able to recover from a
 wipe-out.”

                18 words = $36
Restructure
“rather than trying
 to do everything
 myself” (7 words)
“rather than doing
 everything
 myself”
         (5 words)
#4
Start with a
   Verb.
When you read the Sunday
 paper look for coupons that you
 can cut out.
The weekly store circular has
 sales listed. It is near the door.
To see what’s on sale this
 week, look at the store’s
 website.
Buy the Sunday paper
Read the weekly store circular
Clip coupons
Purchase generic brands
Check the store’s website
Look for “double coupon” days
Stack manufacturer and store
 coupons
To fill out the
application, it's
good to sit in a
  quiet room.
Sit in a quiet room
 when you fill out
  the application.
Take care to close the
 door as soon as you
    are finished up
 taking things in/out
  of the refrigerator.
Close the refrigerator
  door when you’re
       finished.
If you are unable to bring in
  nature into your home due
      to crowded living
   conditions, the next best
 thing you can do is to invest
      in appliances that
    efficiently use energy.
Can’t open the drapes?

Invest in energy-efficient
        appliances.
Beware the
Rogue “It”.
“… would buy the medicine
    and distribute it.”

“… would buy and distribute
      the medicine.”
“This way it allows her to
   have extra money.”

“This allows her to have
      extra money.”
Don’t Be
   Repetitive.
I Repeat, Don’t Be
    Repetitive.
"the wedding
 planner planned
 a wedding."
“High-performing
  executives observe
    themselves from
‘overhead,’ as a trained
    observer would."
“observe
themselves … as
   a trained
observer would.”
Kill Your
Adverbs.
“The road to
 hell is paved
with adverbs.”
  - Stephen King, On Writing
“simply mail the
   forms …”
“mail the
 forms”
You don’t need
 adverbs, you
  need killer
    verbs.
“He closed
 the door
  firmly.”
“He slammed
  the door.”
“contribute” to
   a 401k …..
“shovel” money
   into a 401k
Active
Voice
Mistakes
were made.
We made
mistakes.
I hope this talk
 gets the active
voice to be used
    by you.
I hope this talk
 gets you to use
the active voice.
•“Rock thestage.”
           •Josh Shipp
•“Sell your crap.”
           • Adam Baker
•“Write epic shit.”
           • Corbett Barr
• Start with a verb.
• Three words.
• Active voice.
• Present tense.

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Write Right (and Edit) - Paula Pant

Editor's Notes

  1. Grammar permeates everything
  2. Stocks tumbled Monday. (when) Stocks tumbled dramatically. Stocks tumbled, in spite of the good economic news.
  3. This is the skeleton of your sentence – always identify that subject-verb skeleton and then dress it up. Investors feel crushed, despite today’s stock rebound. Investors feel crushed, even though signs point to a bull market.
  4. “it” is a pronoun, “cat’s litter box” – antecedent it modifies, why have the antecedent come after the pronoun?“that would be” – weak
  5. (Deep breathe)
  6. 8 words, 8 words, 6 words. Sentence two is NOT subject-verb, but that’s because the clause “midway through” modifies “documentary,”
  7. Father’s hair is combed. The phrase sectioned off by commas is a participial phrase, a verb form (streaked, receding) used as an adjective to modify a noun (hair).
  8. Grammatically correct, but loses panache. We all intuitively know this – when we look at the difference between the two sentences, our gut tells us the first is better. But why? In part, these two sentences are weaker because the participial phrase is pulled further away from the noun it modifies. Look at the distance between “hair” and “streaked with grey” – 7 words in between. “It’s” has an unclear antecedent.
  9. Better because now the descriptor is closer to what it modifies, collar.
  10. “tight copy”
  11. “tight copy”
  12. Professional publications pay by the word – often as much as $2-$3 per word
  13. Experience is the default assumption, so there’s no need to specify it.
  14. If you’re inexperienced, that’s default assumption. That’s different, unique, remarkable – it’s able to be remarked upon. Go ahead and say you’re an “inexperienced” lawyer, just don’t tell me you’re “experienced.”
  15. This makes is sort of a weak statement.This is a good example of why you shouldn’t write the way you speak. It’s insincere.
  16. This IS a pain
  17. Do you jointly believe it? Do you communally believe it? Of course not, even if you did jointly/communally believe it, you’d say “we” instead of “I.”
  18. You’ve already said “about.” “Or so” is redundant.
  19. Weakens the sentence, which takes away from the sincerity.
  20. Subject-verb. I conclude.
  21. 12 words
  22. 4 words – cut the sentence by 66 percent
  23. 12 words
  24. 12 words
  25. 4 words – cut the sentence by 66 percent
  26. Not always a matter of cutting words – sometimes you have to restructure a sentence
  27. Save 14%!
  28. If they need micromanagement, they’re not going to be good at writing personal essays or first-person narratives. Most likely you’ll have them writing instructions.
  29. “Finished up” – as opposed to what? Finished down? Finished sideways? That word serves no purpose.“Take care to” – what does that mean?“Close the door” – not until end of the sentence that I know what door you’re referencing. – 13 words separate “door” from “fridge”
  30. “Finished up” – as opposed to what? Finished down? Finished sideways? That word serves no purpose.“Take care to” – what does that mean?“Close the door” – not until end of the sentence that I know what door you’re referencing. – 13 words separate “door” from “fridge”
  31. “bring in” – as opposed to what? Bring out? Look at how redundant that is – “bring IN nature INTO your home”
  32. I’m not sure these two ideas go together, but that’s what he’s trying to say …
  33. (buy and distribute) – keep the same parts of speech together. In this case, you keep two verbs together.
  34. I
  35. You don’t need adverbs, you need killer verbs.
  36. Speaking of killer verbs – (this has nothing to do with adverbs anymore)No one (other than the people in this room) are excited about contributing money. It’s a weak verb.
  37. When in doubt, go back to subject-verb
  38. Passive is good if you’re a politician – “mistakes were made,” “taxes were raised,” “mistruths were spoken”