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Rapid digitization & online access of collections


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This presentation is devoted to explaining rapid digitization, the benefits, and then providing online access to cultural collections online.

For the San Jose State University chapter of Society of American Archivists.

Published in: Technology, Education, Business
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Rapid digitization & online access of collections

  1. 1. Perian Sully for San Jose State University chapter of Society of American Archivists January 31, 2011
  2. 3. <ul><li>Fast method of digitizing collections of like size </li></ul><ul><li>Great for photographic, text, manuscript, map, print, and other document collections </li></ul><ul><li>Utilizes highest capture quality of digital SLR camera </li></ul><ul><li>Access-level images, not for large-scale publication </li></ul><ul><li>Inexpensive setup - $7,000 for camera, laptop, copy stand, lights and cart (storage extra) </li></ul><ul><li>One imaging technician can capture 700-1000 images/day </li></ul>
  3. 5. <ul><li>Mission-promoting - as more images increases potential for public to learn about and work with collection </li></ul><ul><li>Preservation – Opportunity to rehouse collections as they’re being digitized, and can assess condition when material is out. If there is a disaster or theft, images can be used to determine damage or loss. Images provide substitute for handling delicate materials. </li></ul><ul><li>Collection survey – Range of images allows curators or archivists to evaluate scope of collection and determine resources for further collecting. </li></ul>
  4. 6. <ul><li>Speed and cost of rapid digitization allows an institution to make their materials accessible in a short period of time. </li></ul>
  5. 7. <ul><li>Not highest-possible digitization quality </li></ul><ul><li>Infrastructure and storage needs must be planned in advance and can be expensive </li></ul><ul><li>Images can be “lost in the shuffle” unless staff are actively linking images to metadata and catalog records </li></ul>
  6. 9. <ul><li>Mission-driven – offers additional opportunities for scholars and public to learn about and from collections </li></ul><ul><li>Additional grant opportunities </li></ul><ul><li>Increase public awareness of primary source materials </li></ul><ul><li>Protects institutional “authority” as trusted repository for information and knowledge </li></ul><ul><li>Workload reduction </li></ul><ul><li>Focused exhibitions or exhibition materials based on view and access count </li></ul><ul><li>Increased Rights & Reproduction revenue </li></ul>
  7. 10. <ul><li>Opportunities for crowdsourcing </li></ul>
  8. 11. <ul><li>Increases public goodwill and feelings about the institution </li></ul><ul><li>Opportunity for marketing around collections </li></ul><ul><li>Drives traffic to other areas of institutional website and may increase foot traffic due to increased awareness </li></ul>
  9. 12. <ul><li>Copyright status and policies </li></ul><ul><li>Rights & Reproduction revenue impacts </li></ul><ul><li>Increased R&R requests affects staff workload </li></ul><ul><li>Public use of public domain images isn’t legally policeable by institution </li></ul><ul><li>Non-public domain images being used by individuals in non-academic or “frivolous” ways </li></ul><ul><li>Images being taken from websites without consent </li></ul>
  10. 13. <ul><li>Institutional website </li></ul>
  11. 14. <ul><li>Social media </li></ul>
  12. 15. <ul><li>Social media – </li></ul><ul><ul><li>Flickr (photos) </li></ul></ul><ul><ul><li>YouTube (video) </li></ul></ul><ul><ul><li>WorldCat (finding aids and collections. requires account) </li></ul></ul><ul><ul><li>Internet Archive (sound, books) </li></ul></ul><ul><ul><li>Wikimedia (images, sound, video. public domain only) </li></ul></ul><ul><ul><li>SoundCloud (sound) </li></ul></ul><ul><ul><li>Twitter/TwitPic (links to website pages and photos) </li></ul></ul>
  13. 16. <ul><li>Powerhouse Museum – Australia </li></ul>
  14. 17. <ul><li>Magnes Museum – Jews in China </li></ul>
  15. 18. <ul><li>Magnes Museum – Oppenheim Painting </li></ul>Lavater and Lessing Visit Moses Mendelssohn (1856) by Moritz Daniel Oppenheim
  16. 20. <ul><li>San Diego Air and Space Museum </li></ul>
  17. 21. <ul><li>Perian Sully </li></ul><ul><li>Project Manager: Digital Asset Management and Online Access </li></ul><ul><li>Balboa Park Online Collaborative </li></ul><ul><ul><li>psully </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>Twitter: @p_sully </li></ul></ul><ul><ul><li>Website: </li></ul></ul><ul><ul><li>Blog: </li></ul></ul><ul><ul><li>Slideshare: </li></ul></ul>