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Techniques for Effective Retrospectives

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Mastering Scrum

Effective Retrospectives

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Mastering Scrum
Every month Prowareness organizes a session called
“Mastering Scrum”. In these sessions Scrum Masters
shar...

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Retrospective Agenda
Esther Derby and Diana Larson
propose these steps in their book
about Agile Retrospectives to have
an...

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Techniques for Effective Retrospectives

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Every month Prowareness organizes a session called “Mastering Scrum”. In these sessions Scrum Masters share their knowledge about a central theme. On January 19 2012 we focused on Retrospectives.

In these slides we share 15 different ways to gather data and create insights. We hope this will inspire you to have Effective Retrospectives!

Every month Prowareness organizes a session called “Mastering Scrum”. In these sessions Scrum Masters share their knowledge about a central theme. On January 19 2012 we focused on Retrospectives.

In these slides we share 15 different ways to gather data and create insights. We hope this will inspire you to have Effective Retrospectives!

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Techniques for Effective Retrospectives

  1. 1. Mastering Scrum Effective Retrospectives
  2. 2. Mastering Scrum Every month Prowareness organizes a session called “Mastering Scrum”. In these sessions Scrum Masters share their knowledge about a central theme. On January 19 2012 we focused on Retrospectives. In this presentation we share 15 different ways to gather data and create insights. We hope this will inspire you to have Effective Retrospectives!
  3. 3. Retrospective Agenda Esther Derby and Diana Larson propose these steps in their book about Agile Retrospectives to have an Effective Retrospective • Set the stage • Gather data • Generate insights • Decide what to do • Close the retrospective http://pragprog.com/book/dlret/agile-retrospectives
  4. 4. Happiness Metric • Create a sheet with a scale of 1 to 5. • Decide on the topic to express the happiness about (e.g. last sprint, teamwork, etc). • Everyone takes a post-it and decides about his or her happiness regarding the topic. • Everyone writes on his post-it what would improve his or her happiness with 1 point. http://scrum.jeffsutherland.co m/2010/11/happiness-metric- wave-of-future.html
  5. 5. The Sailboat Draw a Sailboat on a flipchart and explain the attendees the wind is helpful, The anchor is slowing down and the rocks are risks in future. Everyone writes sticky notes with typical Risks, Helpful things and stuff that’s Slowing down Explain each item, paste it on the boat and choose the impediment to be solved http://innovationgames.com/speed-boat/
  6. 6. Future Backwards This technique is designed to increase the number of perspectives that a group can take both on an understanding of their past, and of the range of possible futures. It helps to identify impediments and to focus on doing the right things to arrive at a preferred possible future. http://www.cognitive-edge.com/files/Future-Backwards.pdf
  7. 7. Perfection Game Use it whenever you desire to improve something you’ve created The purpose is to keep the mindset positive (perfection, what can be improved) in stead of negative (what’s wrong/missing) 1. Presentor presents the thing to improve 2. Perfector rates it (0-10) based on how much value he or she can add 3. Perfector explains what he liked 4. Perfector offers improvements required to rate it a 10. http://liveingreatness.com/files/core -protocols-3.03.html#perfection- game
  8. 8. Five dysfunctions of a team Explain the basics about the five Dysfunctions of a team, based on the Book from Patrick Lencioni Draw the team pyramid on a flipchart and ask the team members to put one sticky note on the level they think the team currently is at. On the sticky note let them write an improvement or action to bring teamwork at a higher level The Five Dysfunctions of a Team
  9. 9. Intrinsic Motivators Create decks of cards with intrinsic motivators (see blogpost by Jurgen Appelo). Each participant gets a deck of cards and places the cards in one on a line on a table. Propose a change (for instance in how the team works) and ask everybody to show how that will effect their motivation by moving cards up (positive) or down (negative). Let the participants explain. http://www.noop.nl/2009/10/people -motivation-target-intrinsic- desires.html
  10. 10. Personas For some teams it’s hard to realize and imagine who the end user of their system is. Drawing personas and adding context information to each of the personas helps the team understand their end users. Next step is to define actions to align better with the needs of their end user. http://www.agilemodeling.com/artifacts/personas.htm
  11. 11. Problem > Goal > Advantage Often in a creative team there is no relation between problems goals and actions and outcomes. Visualizing each of them helps the team to focus on the right topic and it helps the team to prevent solving the wrong Problem precisely. This is a technique often used in Solution Focused Coaching.
  12. 12. Mad, Sad and Glad Alternative approach of what went well and what should be improved. Let the team write sticky notes about things that made them mad, sad and glad. After they have explained them the team can group the outcomes, prioritize them and define actions
  13. 13. Starfish Another way of investigating ideas. On a flip chart draw a pie chart with sections Start, Stop, Do more, Do less and Keep. Let the team write sticky notes for each of these categories. After discussing the items, let the team define actions to improve.
  14. 14. Circles of Concern and Influence Some times people don’t realize what things they can control and what things they can influence and what’s completely out of control. When a team is complaining about external factors it makes sense to paste them in 3 circles to visualize what the team can do in order to solve the issues or to work with them in the best possible way. http://www.breakoutofthebox.com/circle.htm
  15. 15. Timeline or Emotion Graph Stimulate memories of what happened during the increment of work. Create a picture of the work from many perspectives. Examine assumptions about who did what when. See patterns or when energy levels changed. Use this for “just the facts” or facts and feelings. http://media.pragprog.com/titles/dlret/Activities.pdf
  16. 16. Circle Technique Draw two circles on a flip chart. Write on sticky notes what already has been achieved and place them in the inner circle. Write on sticky notes what yet has to be achieved and place them in the outer circle. Choose one next step forward and write down what needs to be done. Move sticky note to inner circle as soon as it is Done. http://www.youtube.com/watch? v=Y7rYkc9-6y0
  17. 17. Speed dating • Decide on a topic to talk about • Create couples of 2 that face each other • Start the timebox (10 minutes) • After the timebox one person moves to the next table Especially useful to involve the entire team to share thoughts on sensitive topics in a safe way. http://vinylbaustein.net/2011/07/04/ agile-speed-dating/
  18. 18. Run your ass off This activity is great to set the stage and get people all warmed up. Choose a hallway where people can safely run around. Have a list with statements about different topics. Read a statement out loud. People agreeing with the statement run to one end of the hall. People disagreeing run to the other end of the hall.
  19. 19. Done Thanks to all who attended the session and shared their experiences! Want to know more or follow us: Twitter: @ProwarenessNL Web: http://scrum.nl/

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