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SDABC's Event Production for Weddings & Events

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Today’s events are more detailed and technologically advanced than ever. As an event professional in the know you must have a base level knowledge of these things, how they can be used, and how they affect your events.

Learn what you should be suggesting to your clients and what you need to know to avoid the pitfalls of events with production elements – all while keeping it cost effective. Come see, hear, and experience the thrill as we transform a ballroom from start to WOW!

Get tips and the latest trends in Audio, Power requirements & allocation, Draping, Lighting and Projection to transform your event with:

Event Wave Productions
Blake Miller – Pro Motion Entertainment
Carla Nabozny – Platinum Party Rentals
Spencer Bezy – Mobile Music Plus

Published in: Services
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  • great silde show. sorry I had to miss the meeting. Thanks for sharing!
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SDABC's Event Production for Weddings & Events

  1. 1. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC) EVENT PRODUCTION FOR WEDDINGS & EVENTS November 18, 2014 @ Hyatt Mission Bay
  2. 2. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC) DRAPING FOR WEDDINGS Carla Nabozny of Platinum Event Rentals
  3. 3. PIPE AND DRAPE • Functional – Covering/blocking – Creating walkway/entrance • Decorative – Soften Room – Better Effect for lighting • Dual Purpose • Priced Per Section
  4. 4. PIPE AND DRAPE THINGS TO KEEP IN MIND • Easy/Quick Setup • Measuring • Height and width • Does the drape need to be longer? • Where is it going?
  5. 5. CANOPY DRAPING • Solely aesthetic • Usually Pieces of Fabric instead of Curtains • Fabrics impact pricing • Poly vs Chiffon or Satin • Priced per foot
  6. 6. CANOPY DRAPING
  7. 7. CANOPY DRAPING THINGS TO KEEP IN MIND • Measurements and Canopy Size • How EXACTLY do you want it draped? • More Labor Intensive • How long do we have to setup? • When are all the other rentals coming? • Is there lighting? Do they effect each other?
  8. 8. CEILING / PANEL DRAPING • Attaching to an existing structure ! • Pricing details are same as canopy draping
  9. 9. CEILING DRAPING THINGS TO KEEP IN MIND • How are we attaching? Can we attach at all? • What Venue? • Room measurements • Photos of “the vision”
  10. 10. HOW YOU CAN HELP • Know details • Measurements, color, location, venue policies, budget • Keep the couple realistic • Pinterest can SOMETIMES help , Only SOMETIMES! • Venue Timing is crucial! • Always ask for Site Visits!
  11. 11. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC) EVENT LIGHTING Blake Miller of Pro Motion Entertainment
  12. 12. Of all the décor options, lighting design is the ultimate element that will set the tone for your wedding. More than just illuminating a room, imaginative and well-planned lighting will establish your ideal environment, transforming your wedding from ordinary to extraordinary. –HILLARY HOFFOWER, COLIN COWIE WEDDINGS.COM
  13. 13. (MOBILE) EVENT LIGHTING • Types of Event / Mobile Event Lighting • Latest Trends • Pitfalls ! • Hello, Blake Miller
  14. 14. UPLIGHTING To shine “Up” Columns, Walls Biggest Bang for Buck Indoors / Outdoors
  15. 15. GOBO PROJECTION “Goes Before Optics” Custom Logo, Monogram or Design Stock Image / Pattern
  16. 16. PINSPOTTING Focused, Area “Spot” Lighting Individual (Cake Table, Sweetheart Table, Candy Bar) Multiple Areas (Guest Tables / Centerpieces)
  17. 17. MARKET LIGHTING Overhead (Large) String Lighting Man-power & Equipment intensive Typically Most Costly for Events
  18. 18. STAGE / FILL LIGHTING General Wash Lighting Semi-Focused / Medium Size Area For Bands, Presenters, Panels, Speakers
  19. 19. LATEST TRENDS LED Lighting with New Colors Battery Powered Lighting w/ Remote Wireless Control Mixing Cool w/ Warm
  20. 20. TREND: LED W/ NEW COLORS • >10 yrs: Incandescent Cans • Last 6-7 yrs: RGB • Last 3-4 yrs: RGBA • Last 1-2 yrs: RGBAW • Last year: RGBAW+UV
  21. 21. TREND: BATTERY POWERED & REMOTE CONTROL (WIRELESS) • Extremely Versatile • Reduces Setup/Strike Time • Expanded Capabilities • 4-12 hr Run Time
  22. 22. EXTREMELY VERSATILE
  23. 23. TREND:MIXING COOL & WARM WARM COLORS • Warm, Light, Soft • Elegant, Romantic, Love ! COOL COLORS • Big, Bold, Strong • Classy, Modern, Chic
  24. 24. LATEST PITFALLS LED Color Temperature Electricity & Power Technical Availability Costing & Pricing
  25. 25. LED COLOR TEMPERATURE WARM COLORS • Warm, Light, Soft • Elegant, Romantic, Love COOL COLORS • Big, Bold, Strong • Classy, Modern, Chic
  26. 26. LED COLOR TEMPERATURE Careful Not to Mix LED Lighting Styles
  27. 27. BATTERY & POWER = RUNTIME • Battery Power = 4-12 hrs Runtime • Okay for Mobile Gigs • Timing & Logistics More Important Than Ever • Lighting Only Gigs
  28. 28. TECHNICAL AVAILABILITY • Pre-programming • On-site Technician
  29. 29. COSTING • Everything comes with Price • Convenience • Portability • Features & Capabilities ! • Charge Less! Or More? • “Easier, Quicker” (for Us) • Value & Experience (for Them)
  30. 30. HOW YOU CAN HELP • Realize the Vision • Mood, Look, Feel • Keep the Couple realistic • Pinterest can SOMETIMES help , Only SOMETIMES! • Always ask for Site Visits for Large Lighting Requirements • Physical Restraints, Power, Timing & Logistics
  31. 31. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC) VIDEO & PROJECTION Spencer Bezy of Mobile Music Plus
  32. 32. SCREEN ASPECT RATIO
  33. 33. PROJECTOR RESOLUTION
  34. 34. COMMUNICATING WITH YOUR AUDIO VENDOR Shane Smith shane@ewavepro.com
  35. 35. GET ORGANIZED
  36. 36. •Room Drawings / Stage Plots •Production Schedule •Power •Equipment / Connections
  37. 37. Room Drawings
  38. 38. Room Drawings
  39. 39. Stage Plots
  40. 40. Stage Plots
  41. 41. •Room Drawings / Stage Plots •Production Schedule •Power •Equipment / Connections
  42. 42. Production Schedule PRODUCTION SCHEDULE KEY CONTACT: 1 of 2 11/13/14, 10:15 AM 5-Nov 5 WEDNESDAY NOV 5 PROJECT NAME: PROJECT DATES: VERSION: TIME WHAT WHO WHERE RIDES / NOTES 08:00 LIGHTING: PICK UP Darryl 08:30 CREW TRAVEL TO 9:00 AM MEETING: EVS + CHYRON Ron, Peter, Lee, Jeff, Alexa, Shawn Lyon Truck 9:00 AM CREW ARRIVE: TRUCK 9:30 AM OPEN: TRUCK Chris, Kevin, Shane EVS, Chyron start building 9:30 AM BUILD: EVS + CHYRON Ron, Peter 10:00 AM CREW CALL TD: Steve, Cam ops: Dan, Darryl, Kelly Lyon Truck 11:00 AM CREW CALL Stan Lyon Truck 11:30 AM LUNCH ALL CREW 12:00 PM CREW CALL TALENT Leigh, Tommy, Will Lyon Truck If voice over Tues, updated Talent call time for Wed 12:00 PM SATELLITE/ENCODING TEST 12:30 PM TRUCK FAX comms, BSI mic, test evs record, host set mics… 1:00 PM REHEARSE + RECORD ALL CREW voiceover heat 1 2:00 PM NBC CAMERAS READY 2:00 PM SHOW READY ALL CREW IN POSITION Record show elements 3:10 PM SUPERCAR HEATS 2A-2C Record, voice live, clip for webcast 3:55 PM LITES HEATS 2A-2B Record, voice live, clip for webcast 4:00 PM SATELLITE TRANSMISSION BEGINS 4:30 PM DRIVER INTROS + ANTHEM Record, clip for webcast 5:00 PM WEBCAST BEGINS Pre-recorded - EVS Feed - follow Rundown 5:10 PM SUPERCAR SEMIS A + B Record, voice live, clip for webcast 5:30 PM DINNER DELIVERY 6:20 PM SUPERCAR LCQ Record, voice live, clip for webcast 6:50 PM LITES FINAL Record, voice live, clip for webcast 7:30 PM JOIN LIVE Live announce/reports - follow rundown TBD AIR FORCE ONE JUMP 7:35 PM SUPERCAR FINAL TBD TROPHY PRESENTATION TBD WRAP (approx 8:15) TBD STRIKE avail crew assist with host set strike
  43. 43. •Room Drawings / Stage Plots •Production Schedule •Power •Equipment / Connections
  44. 44. Power
  45. 45. •Room Drawings / Stage Plots •Production Schedule •Power •Equipment / Connections
  46. 46. Equipment / Connections •Microphones / DI’s •Console •Amplifiers •Speakers
  47. 47. Microphones / DI’s
  48. 48. Mixing Consoles
  49. 49. Amplifiers
  50. 50. Speakers
  51. 51. Connections
  52. 52. Shane Smith shane@ewavepro.com
  53. 53. THE END THANK YOU

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