Final data collection webinar highlights & reminders


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Final data collection webinar highlights & reminders

  1. 1. GASPS DataCollectionWebinarHighlights & Reminders
  2. 2. How to Use This Slide Set• This slide set is a supplemental tool - a template for GASPS providers to use as they train their CPAW and other stakeholders assisting in the data collection process. The slide set is not intended to substitute the protocols available online at Please review the online materials thoroughly!• You are encouraged to add your data collection plan, timeline, and other information relevant to your site in this slide set as well.
  3. 3. Recruitment of Sample• Consider a wide variety of venues to collect your sample.• Try to recruit a balanced/ diverse sample (i.e. gender, ages, race/ethnicity.)• Be prepared to seize the moment by having surveys for each age range. Whether younger or older, encourage them to complete a survey for the appropriate age group. Do your absolute best to collect your sample size within the time allotted. If you experience difficulty with one or more age groups, please keep your RPS/Coach informed via ECCO and MPR. Also document your challenges for your Needs Assessment report.
  4. 4. Data Collection Material Checklist  Survey booklets  Survey TrackingThese are the items that should be  Electronic devices forms for web-based  Consent formsbrought to every recruitment site: surveys* (youth, parent, adult)  Online survey  Best Practices invitations Information Sheet  Blue or Black pens  Survey question  Clipboards guide for each survey (9-17; 18-25;  Large manila 26+) envelopes  GASPS Survey Protocol *optional
  5. 5. Survey Administration• Complete the surveys • DO NOT print or make (both paper and web) to copies of the English become familiar with surveys. the questions and to • Bring several copies of answer questions. consent forms for• Review the Survey respondents who Guides for each survey request a copy. to help you clarify • All surveys are be questions that may completed in blue or come up. black INK.
  6. 6. Consent Forms • Regardless of method (paper or web), a consent is required from EVERYONE! • Youth surveys need active parental consent or inactive parental consent. • State strongly recommends to use active parental consent for 9-10 year olds • Use Youth Assent to obtain permission from youth to take surveys • Adult surveys, to include Law Enforcement Survey, obtain written or verbal consent. • Give respondents a copy of consent form if they request it (can give a blank form).
  7. 7. Paper Survey Reminder Although it says “County,” please be sure to ONLY include the name of theWrite in the 4-digit code assigned city/town or zip code where thethat you received from data is collected.your RPS • The should be completed by the proctor or person collecting the data. • Consider having this section Write in your taped onto the clipboard(s) Region # to remind data collectors of how to correctly complete .
  8. 8. Survey Tracking • Use the survey tracking form to record the # of paper surveys distributed or the number of web-based surveys given ON SITE. Do not record web- based invitation codes given out.
  9. 9. Data Management • Provide a large manila envelope for each survey site. • On the outside of the envelope include the following: • Agency/provider code • Region R egion: • Assigned Community Information (i.e. Town/City P roviderC ode: or Zip Code) where the data was collected. • For confidentiality purposes, A ssigned have a second envelope solely C ommunity: for the Consent forms and the other for the completed surveys. • Place all completed surveys in the manila envelope. • Submit the envelope with the surveys and Tracking Form
  10. 10. Best Practices for• Administering Surveys Administer surveys consistently • Do not ask their age, ask if they across all sites. are in age range-For example “Are you between 9-17 years?”• You are permitted to read the survey to respondents with low • If giving incentives, distribute literacy and have them fill in after surveys are completed. their responses. • Give participants privacy to• Let participants know that complete the surveys. there are no wrong or right answers.• Inform them to answer to the best of their abilities and if they do not know the answer to a question or do not want to answer the question, they can skip that question.
  11. 11. Web-Based Surveys • Two ways to administer the Web- based surveys: o Can be given on site using an electronic device (e.g. ipad, tablet, laptop) o An invitation code given out for respondents to complete at a later date
  12. 12. Onsite Web-Based Administration• When web-based surveys • When participants are given onsite, direct complete the survey the last respondents to age the screen should say, “Thank appropriate survey. you for completing the survey.”• The consent form is the first screen of the survey. • Be sure to capture the required information on the• For the 18-25 year old Survey Tracking Form. surveys, participants 21 and older will not complete the entire survey and will exit early (this will be reflected on the screen).
  13. 13. Sample Web-Survey Business Card Invitation 1. Tells the respondent what the survey is about. 2. The URL for the respondent1 s and pinion to type into their browser. re y our o a to sha r t of .asp 3. The Invitation Code is your 4- vited cohol as pa am. are in ogr digit lic assigned ub lllistp You es about a l pr Provider ention e click th e 3 /po d l prev pleas attitu epage Code. ea lcoho , 234 m id elow :1 /ho statew he URL b ion Code 4. Indicate the date that you g t at on.u g Usin ink. Invit venti would like for the2 18-25 l ww .pre respondent to complete the htt p://w survey. 12 y 30, 20 Refer to the Survey y Ma l e te b Administration Protocol for e comp Pleas more information that you may want to include. 4This is simply an example. You can also include your providerinformation (i.e. logo, email, etc.) as you see fit.
  14. 14. Spanish ToolsSpanish administration tools are available online at
  15. 15. Non-English Speaking• Providers working with non-English speaking respondents, the following applies:• Obtain consent using a consent form translated in the respondent’s appropriate language. • Administer the survey to the respondent in their appropriate language. • Once surveys have been completed by respondents someone from the agency needs to transfer the responses to an English survey because the scanners cannot read a survey in another language besides English. • Only send the completed English surveys to your RPS.
  16. 16. Alcohol RetailAvailability Tool • Select between 10-20 retail outlets to observe (10 for smaller communities, 20 for larger) and check yes or no for ways you see alcohol being represented in these outlets. Examples include: o Convenience Store o Gas Station o Bar/Club o Restaurant o Hotel/Lounge o Supermarket • Only observations are being made. You do not have to buy anything. If not feasible, you do not have to go in. • Some communities get permission first to walk around, others just go in—use what works in your community. • Document any limitations you have collecting the minimum (i.e. the town/city only has 5 retail outlets in the area.)
  17. 17. Promotion • Search print/online materials/Walk, drive around and visit in the assigned communities to identify alcohol promotion. • Check yes or no for the different ways you see alcohol being promoted in your community. • Write any observations about the target population (i.e. race, age. Also, consider noting the SES of the community. • For each category, keep good documentation of the number/places where observations were made. • If there are places in your community where alcohol is sold by the glass/bottle, look for the type of promotions offered (i.e. happy hours; discounts). [Note: These type of locations will also show up on your Retail Availability Tool.]
  18. 18. Promotion and the MediaRadio •Provide the actual call letters of the station (i.e. WXYZ). •Try and listen to entire programming slot, which on average run between two and four hours. “Drive Time” slots are usually the flag ship shows of the station and the commercials and promotions during theses hours are often a good representation of what is being marketed to the station’s target audience. (6a.m. to 10a.m. and 2 p.m. to 6 p.m.) •Consider using your local Top 40 station, Rock, R&B, Hip Hop, or Talk/News station. If there are stations that cater to specific sub-populations (i.e. Spanish, Korean, etc.) consider listening to them as well. •Remember you want to gather localized data and not all mediums will be a relevant source for collecting alcohol related information there for Do Not Use: Internet Radio or National Channels (i.e. Pandora and NPR) Stations with a religious platformBillboards •Provide location information •Take note of the media company that owns the billboard (i.e. Clear Channel)Local Newspaper •Use the main newspaper for your geographical location unless you are servicing a specific sub-population (i.e. Spanish) then you would use the main paper for the target audience. A good rule of thumb for selecting a paper is to research the paper with the highest circulation numbers for your community.Local TV •Do Not Use cable network channels (i.e. TNT, USA , CNN, OWN, BET, TV One, etc) – commercials airedcommercials during these programs are aired nationally and will not provide accurate information specific to your community. •Try to watch during the local news broadcasts (mid-day 12p.m., evening 5 or 6 p.m. and late night 10 or 11 p.m.). You may also try to watch during prime time television hours (7 p.m. to 10 p.m.) on the major networks (i.e. ABC, CBS , NBC, and FOX local affiliate).Website/Facebook •Remember that local service organizations, religious organizations or non-profits more than likely will not/twitter page of have alcohol promotions. Consider Mom & Pop grocery/ convenience stores, restaurants and bars.
  19. 19. Law Enforcement Tools • Select 5 law enforcement officers— anyone who enforces the law (can be county officer, sheriff, security guard, school officer, etc.). • Have them complete the survey or you can complete this as an interview. Be sure to capture their words.