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Power point unit b

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Power point unit b

  1. 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Modifying A Presentation
  2. 2. <ul><li>Enter text in the Outline tab </li></ul><ul><li>Format text </li></ul><ul><li>Convert text to SmartArt </li></ul><ul><li>Insert and modify shapes </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Objectives
  3. 3. Objectives <ul><li>Edit and duplicate shapes </li></ul><ul><li>Align and group objects </li></ul><ul><li>Add slide headers and footers </li></ul><ul><li>Check spelling in a presentation </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  4. 4. Entering Text in the Outline Tab <ul><li>The Outline tab is a great place to enter type when you want to focus on text and not the layout </li></ul><ul><li>The Outline tab is organized with slide titles as headings and bulleted text as indented lines </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  5. 5. Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 1 st level bullets Slide titles Outline tab 2 nd level bullet
  6. 6. Entering Text in the Outline Tab <ul><li>When you create a new slide in the Outline tab, a new slide appears </li></ul><ul><ul><li>Flashing cursor indicates you can enter slide title </li></ul></ul><ul><ul><li>Press [Enter], then [Tab] to start a new bullet </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  7. 7. Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Flashing cursor New slide
  8. 8. Entering Text in the Outline Tab <ul><li>To rearrange the order of slides, simply drag a slide title to a new location in the Outline tab </li></ul><ul><li>A horizontal indicator line appears to show the new location of the slide </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  9. 9. Formatting Text <ul><li>Once text is entered, you can format it with fonts, colors and sizes </li></ul><ul><li>Formatting text allows you to make specific points stand out and grab the audience’s attention </li></ul><ul><li>To format text </li></ul><ul><ul><li>Select a text box or </li></ul></ul><ul><ul><li>Highlight a word or phrase </li></ul></ul><ul><li>Use buttons on the Mini toolbar to format selected text </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  10. 10. Formatting Text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Highlighted text Mini toolbar
  11. 11. Formatting Text <ul><li>You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab </li></ul><ul><li>Use the Paragraph tab to change the alignment of text </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Alignment buttons Bullets buttons
  12. 12. Formatting Text <ul><li>You can replace fonts in a presentation </li></ul><ul><li>Use the Replace command </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Enter text to replace Enter new text
  13. 13. Converting Text to SmartArt <ul><li>When formatting your text alone simply does not work, you can use SmartArt </li></ul><ul><li>You can convert existing text into a SmartArt graphic or start from scratch </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  14. 14. Converting Text to SmartArt <ul><li>When formatting your text alone simply does not work, you can use SmartArt </li></ul><ul><li>A SmartArt graphic is a professional-quality diagram that visually illustrates text </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  15. 15. Converting Text to SmartArt <ul><li>You can convert existing text into a SmartArt graphic or start from scratch </li></ul><ul><li>To convert existing text, select text box, then click Convert to SmartArt button in Paragraph group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  16. 16. Converting Text to SmartArt <ul><li>SmartArt graphics are grouped by category </li></ul><ul><li>Click More SmartArt Graphics to see additional categories </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition More SmartArt Graphics button Convert to SmartArt button
  17. 17. Converting Text to SmartArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click text placeholders to enter text Basic Venn SmartArt graphic
  18. 18. Converting Text to SmartArt <ul><li>SmartArt graphics can be modified using the SmartArt Tools contextual tab </li></ul><ul><li>A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  19. 19. Converting Text to SmartArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Layouts group SmartArt Styles group
  20. 20. Inserting and Modifying Shapes <ul><li>In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners </li></ul><ul><li>Click the Shapes button in the Illustrations group on the Insert tab </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  21. 21. Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Shapes button
  22. 22. Inserting and Modifying Shapes <ul><li>You can create single shapes or combine several shapes together to make a more complex figure </li></ul><ul><li>Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  23. 23. Inserting and Modifying Shapes <ul><li>To resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the Ribbon </li></ul><ul><ul><li>Click Format tab on Ribbon to see Size group </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Shape Height Shape Width
  24. 24. Inserting and Modifying Shapes <ul><li>You can also apply a Quick Style </li></ul><ul><li>A Quick Style is a set of formatting options, including line style, fill color, and effect </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  25. 25. Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Quick Styles button
  26. 26. Editing and Duplicating Shapes <ul><li>With PowerPoint, you can edit adjust various aspects of shapes to help change the look of them </li></ul><ul><li>You use the adjustment handle —a small yellow diamond—to change the appearance of an object </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  27. 27. Editing and Duplicating Shapes <ul><li>The adjustment handle appears next to the most prominent feature of the object </li></ul><ul><li>Drag handle to change appearance of shape </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Adjustment handle
  28. 28. Editing and Duplicating Shapes <ul><li>The rotate handle is used to rotate an object in the direction and the amount that you drag the handle </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Rotate handle
  29. 29. Editing and Duplicating Shapes <ul><li>As you drag a handle, a semitransparent copy shows the updated image before you release the handle </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Semitransparent copy
  30. 30. Editing and Duplicating Shapes <ul><li>You can also edit shapes by copy and pasting them, adding text to them, and moving them </li></ul><ul><li>PowerPoint aligns objects to a hidden grid on the slide as you manipulate them </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  31. 31. Aligning and Grouping Objects <ul><li>You can position objects accurately on the slide using Align commands in the Arrange group </li></ul><ul><li>You can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  32. 32. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Select the objects to be aligned Align options Arrange button
  33. 33. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of aligning objects by their left edges
  34. 34. Aligning and Grouping Objects <ul><li>You can group objects to secure their relative position to each other </li></ul><ul><li>Grouping objects makes it easy to edit and move them </li></ul><ul><li>Click the Arrange button, then click Group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  35. 35. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of grouping objects
  36. 36. Aligning and Grouping Objects <ul><li>To distribute objects is to evenly space them horizontally or vertically relative to each other or the slide </li></ul><ul><li>The Distribute commands are beneath the Align commands </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  37. 37. Aligning and Grouping Objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Result of vertically distributing objects Space between objects is equal
  38. 38. Adding Slide Headers and Footers <ul><li>Headers and footers are information that you can add to each slide, such as a company name or the date </li></ul><ul><li>To insert headers and/or footers, click the Insert tab, then click Header & Footer </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  39. 39. Adding Slide Headers and Footers Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click options to determine how you want header and footer information to appear
  40. 40. Adding Slide Headers and Footers <ul><li>The placement of the footer text objects on the slide is dependent upon the presentation theme </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Typical footer in left corner of slide
  41. 41. Adding Slide Headers and Footers <ul><li>To apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog box </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  42. 42. Checking Spelling in a Presentation <ul><li>To check spelling in a presentation, click the Review tab, then click Spelling </li></ul><ul><li>The Spelling dialog box appears and identifies the first misspelled word </li></ul><ul><ul><li>The misspelled word may be a proper name that the electronic dictionary does not recognize </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  43. 43. Checking Spelling in a Presentation Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Spelling dialog box This word is not in the dictionary
  44. 44. Checking Spelling in a Presentation <ul><li>Click Change or Change All to correct a misspelled word </li></ul><ul><ul><li>Use the correctly spelled suggested word </li></ul></ul><ul><li>For proper names you can click Ignore All </li></ul><ul><ul><li>The spellchecker will not question any more occurrences of the word </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  45. 45. Checking Spelling in a Presentation <ul><li>You should always proofread your work even after you spell check it </li></ul><ul><ul><li>The spellchecker will not correct words that are spelled correctly but used incorrectly </li></ul></ul><ul><li>The spellchecker does not check the text in inserted pictures or objects </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  46. 46. Summary <ul><li>You can format text by changing its color, font, font size, or alignment </li></ul><ul><li>You can add or remove bullets from text </li></ul><ul><li>Use the Mini toolbar to format text or options on the Format tab </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  47. 47. Summary <ul><li>Use the Find and Replace commands to replace text in a presentation </li></ul><ul><li>You can convert text to SmartArt graphics which add emphasis to the points you want to make </li></ul><ul><li>Click the text, then click Convert to SmartArt in the Paragraph group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  48. 48. Summary <ul><li>SmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the Ribbon </li></ul><ul><li>You can create your own shapes using the Shapes button in the Illustrations group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  49. 49. Summary <ul><li>Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape </li></ul><ul><li>You can also apply a Quick Style to a shape </li></ul><ul><li>You can rotate objects and adjust them using the Rotate handle and the adjustment handle </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  50. 50. Summary <ul><li>You can duplicate shapes by copy and pasting them </li></ul><ul><li>Objects can be aligned and grouped to ensure precise placement on the slide </li></ul><ul><li>Headers and footers are added to slides to provide information on each slide (such as the date) </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  51. 51. Summary <ul><li>Finally, be sure to spell check and proofread your presentation when you are finished creating it </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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