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Recommendation Report Front Matter

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Recommendation Report Front Matter

  1. 1. Writing Formal Reports The Recommendation Report Front Matter Adapted a presentation from http://www.ais.msstate.edu/AEE/
  2. 2. Sections in a Recommendation Report Front Matter Body Back Matter
  3. 3. Possible Elements in a Recommendation Report Front Matter • Letter of transmittal • Cover • Title page • Abstract • Executive Summary • Table of contents • List of illustrations
  4. 4. Transmittal Letter • Explains the purpose and content of the report • Precedes the title page • Acknowledges those who helped with the Report (if any) • Highlights parts of the report that may be of special interest • Discuss any problems • Offer any personal observations
  5. 5. Cover Purpose is to protect the contents of the report Presents the • Title • Writer’s name • Date of submission • Company’s name and/or logo
  6. 6. From http://www.af.mil/shared/media/document/AFD-080207-048.pdf
  7. 7. Title page Provides the • Title • Author(s) • Intended recipients • Date the report was submitted • Make the title as descriptive as possible
  8. 8. Abstract • Condensed version of the writing that highlights the major points covered • Concisely describes the content and scope of the writing • Reviews the contents in an abbreviated form • Abstracts can be descriptive or informative
  9. 9. Descriptive Abstract Provides • Purpose • Methods • Scope Dose not provide • Results • Conclusions • Recommendations • Introduces the subject to the readers • Brief (< 100 words)
  10. 10. Informative Abstracts Communicate specific information from the report ▫ Purpose ▫ Methods ▫ Scope ▫ Results ▫ Conclusions ▫ Recommendations • Allow readers to decide whether they need to read the entire report • Brief (no longer than 250 words)
  11. 11. Executive Summary Reviews the essential points of a report ▫ Subject ▫ Purpose ▫ Scope ▫ Methods ▫ Conclusions ▫ Recommendations • Provides the reader with enough information to make an informed decision • Usually 10% of the length of the report
  12. 12. Table of contents • List of headings along with the page numbers • Helps readers to find what they want and see the overall organization and approach of the report
  13. 13. List of Illustrations • Illustrations along with page numbers • Two categories ▫ List of figures ▫ List of tables
  14. 14. http://www.rrcc.edu/english/samplereport.html#Introduction

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