MINDTOOLS FOR PROJECT MANAGERSRICHARD DETTLING, SCHOOL OF BUSINESS
MINDTOOLS FOR PROJECT MANAGERS Project management is a complex process that requires a wide range of skills. Whether you manage projects on a regular basis or only once or twice a year, the skills learned in project management are applicable to many managerial and leadership positions.
WHAT IS MINDTOOLS.COM? Established in 1996, The site helps more than 15,000,000 people each year MindTools.com provides resources, tools and teaches leadership, team management, problem- solving, project management, personal productivity, and team-working skills Major corporations and government agencies around the world use MindTools.com to improve management and leadership skills, and support organizational development initiatives. Mind Tools is awarded a Queens Award for Enterprise – the UKs top business award
WHAT IS MINDTOOLS.COM? 1,000+ proven resources you can use to be impactful managers, inspiring leaders, and exceptionally effective contributors in the workplace. Use this site to learn more, and to explore our resources for yourself! Go to Mindtools.com
ASSESS YOUR CURRENT SKILL LEVEL Whether you succeed or fail with projects depends on how good you are at project management (Take Assessment) Use the information you gain here to improve specific project management skills – as well as your general workplace skills Mind Tools teaches more than 50 individual project management skills. Explore the key areas of project management, Develop your skills on how to schedule projects Find out how to manage change so that your projects are accepted and embraced by the people they affect
PROJECT MANAGEMENT FRAMEWORK Formal project management involves following an established project management methodology. In turn, most of these methodologies follow a set of common project phases, with common processes that run across each phase. The Planning Cycle is a process that helps you to make good, well- considered, robust plans. The project management methodology that your organization uses may also determine whether you should use a Project Charter or a Project Initiation Document. Go to Mindtools.com
PROJECT MANAGEMENT FRAMEWORK Risk Impact/Probability Chart To successfully implement a project, you must identify and focus your attention on middle and high-priority risks – With the Risk Impact/Probability Chart, you map out each risk – and its position determines its priority. Go to Mindtools.com
SCHEDULING TOOLS Scheduling aims to predict the future, and it has to consider many uncertainties and assumptions. But whether youre planning a team retreat, or leading a multimillion-dollar IT project, the schedule is a critical part of your efforts. It identifies and organizes project tasks into a sequence of events that create the project management plan. A variety of inputs and tools are used in the scheduling process, all of which are designed to help you understand your resources, your constraints, and your risks.
SCHEDULING TOOLS Action Planning – To-Do Lists, Urgent/Important Matrix Small Projects Gantt Charts – Microsoft Project, Critical Path Analysis, PERT Network Analysis (for large projects)
SCOPE MANAGEMENT TOOLS BUSINESS REQUIREMENTS ANALYSIS Many organizations already have established procedures and methodologies for conducting business requirements analyses, which may have been optimized specifically for that organization or industry. If these exist, use them! However, if they do not Mindtools.com provides the following tools: Stakeholder Planning Impact Analysis Scenario Analysis
BUILDING SUPPORT FOR YOUR PROJECTS Stakeholder management is critical to the success of every project in every organization. By engaging the right people in the right way in your project, you can make a big difference to its success. Stakeholder Analysis Communications Worksheet
CHANGE MANAGEMENT TOOLS If part of your project involves implementing change, Mindtools.com offers a number of tools for each of the change stages: Understanding Planning Implementing Communicating Change: Change: Change: Change: The Change Curve Impact Analysis Kotters 8-Step Change Stakeholder Analysis Burke-Litwin Model Lewins Change Change Model Stakeholder Management Model Training Needs Management McKinsey 7S Assessment Beckhard and Framework Mission Statements Harriss Change Why Change Can Fail and Visions Leavitts Diamond Model Statements Organization Design SIPOC Diagrams
PROJECT IMPROVEMENT TOOLS Completing a project is not the same thing as ending the project management process. Simply finishing doesnt ensure that the organization benefits from the projects outcome After Action Review Process Post-Implementation Reviews Project Healthcheck