Selecting the right tool for virtual meeting - by Better Collaboration

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Selecting the right tool for virtual meeting - by Better Collaboration

  1. 1. Selec%ng  the  right  tool  for  your   virtual  mee%ng   Mor  Sela,  Principle  Consultant   www.Be=erCollabora%on.org     www.Be=erCollabora%on.org ©2013  Be=er  Collabora%on,  all  rights  reserved     1  
  2. 2. st  century   Welcome  to  the  21 §  There  is  no  reason  to  have   audio-­‐only  conference   calls  anymore.   §  Video-­‐enabled   conferencing  includes  the   op%on  for  quality  audio,   with  the  flexibility  to  share   applica%ons  and  view   each  other.   ©2013  Be=er  Collabora%on,  all  rights  reserved     2  
  3. 3. The  Value  of  Face  to  Face  Interac%on   Face  to  face   interac%on  is  a  cri%cal   ingredient  for   fostering  rela%onship,     conveying  a  message   and  making  sure  it   adequacy  received.     Face  to  Face  =  Engagement   ©2013  Be=er  Collabora%on,  all  rights  reserved     3  
  4. 4. Video/Visual  Collabora%on  Tools…   allows  you  to  benefit  from   face-­‐to-­‐face  interac%on  and   work  more  efficiently  with   remote  co-­‐workers,   partners  and  customers…   whether  they're  on  a   different  floor  or  in  a   different  hemisphere.     ©2013  Be=er  Collabora%on,  all  rights  reserved     4  
  5. 5. So  many  tools  to  choose  from…*   *  Par%al  list   ©2013  Be=er  Collabora%on,  all  rights  reserved     5  
  6. 6. Q:  Which  one  should  I  be  using?   ©2013  Be=er  Collabora%on,  all  rights  reserved     6  
  7. 7. A:  Depends…     §  How  Many   Par9cipants?   §  Is  everyone  part  of  the   same  organiza9on?     §  What  type  of  sharing  is   required?   §  Do  you  need  to  be  in   control  of  the  mee9ng?     §  What’s  my  budget?     §  What  devices  will   people  be  using  to   connect?     §  Where  will  people  be   joining  from?     §  How  frequently  do  you   meet?     §  What  are  my  network   requirements?     ©2013  Be=er  Collabora%on,  all  rights  reserved     7  
  8. 8. How  Many  Par9cipants?   Some  tools  can   show  up  to  5   video  steams,   others  9,  16,   and  even  25.   ©2013  Be=er  Collabora%on,  all  rights  reserved     8  
  9. 9. Is  everyone  part  of  the  same   organiza9on?   If  all  par%cipants  are   internal,  you  may   want  to  use  a  tool   that  integrates  with   the  organiza%on’s   directory  and   presence  systems.     ©2013  Be=er  Collabora%on,  all  rights  reserved     9  
  10. 10. What  type  of  sharing  is  required?   For  example,  will   people  need  to   watch  a  video  at   the  same  %me?     Annotate  a   document?   Text  chat?   Not  all  tools  allow   it.     ©2013  Be=er  Collabora%on,  all  rights  reserved     10  
  11. 11. What  devices  will  people  be  using  to   connect?     will  some  be  using  a   desktop?  Laptop?   Tablet?  Cell  phone?     Will  some  be  calling   from  a  conference   room?   Not  all  tools  are  great   in  suppor%ng  Android   devices  for  example.   ©2013  Be=er  Collabora%on,  all  rights  reserved     11  
  12. 12. Video  Collabora%on  Devices     (End  Points)   Personal  Device     (Desktop,  Laptop,  Tablet,  Smartphone)   Low  Cost   High  Cost   Room  System   ©2013  Be=er  Collabora%on,  all  rights  reserved     12  
  13. 13. Video  Collabora%on  Use  Cases   Personal  Device     (Desktop,  Laptop,  Tablet,  Smartphone)   Point  to  Point   Group  Mee%ng   Webinar/Training   Room  System   ©2013  Be=er  Collabora%on,  all  rights  reserved     13  
  14. 14. Solu%ons  by  Use  Case  &  Cost   *  Par%al  list   Low  Cost   P2P  Call   Group  Mee%ng   Webinar   High  Cost   ©2013  Be=er  Collabora%on,  all  rights  reserved     14  
  15. 15. Adop%ng  New  technology  Can  Be  a   Pain   Proper  Adop%on   planning  and   execu%on  will   make  the   difference   ©2013  Be=er  Collabora%on,  all  rights  reserved     15  
  16. 16. Adop%on  Plan  Ingredients   §  Iden9fy  key  team  members  and  execu9ves  who  will   play  an  integral  role  in  the  process.   §  Develop  a  project  plan  and  clear,  measurable  success   metrics  so  the  implementa%on  stays  on  track.   §  Conduct  on-­‐site  and  virtual  training  sessions  tailored   to  achieving  your  business  goals.   §  Customize  promo9onal  materials  including  marke%ng   collateral,  internal  adver%sements,  user  guides  and   informa%onal  web  sites.   §  Con9nually  measure  adop%on,  usage  and  ROI.   §  Provide  reports  with  quan%ta%ve  and  qualita%ve   metrics  relevant  to  the  stated  objec%ves   ©2013  Be=er  Collabora%on,  all  rights  reserved     16  
  17. 17. Management  Commitment  is  Key   ©2013  Be=er  Collabora%on,  all  rights  reserved     17  
  18. 18. About  Be=er  Collabora%on   Helping  organiza%ons   maximize  produc%vity   and  efficiency  by  taking   full  advantage  of  visual   communica%on  &   collabora%on  tools   Be=erCollabora%on.org   ©2013  Be=er  Collabora%on,  all  rights  reserved     18  
  19. 19. ©2013  Be=er  Collabora%on,  all  rights  reserved     19  

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