TENDER NO. 10/2010   Tender Specifications forServer & Storage Infrastructure   Issued on 19th June, 2010
TABLE OF CONTENTSProposals for Tender .......................................................................................
Proposals for TenderThe following are excerpts and addendums from the tender advertisement for Fiji Islands Revenue andCus...
General Requirements   •   Only authorized, reputable brand name resellers will be considered   •   Three years parts and ...
Form Factor                   Single WideNIC                           2 x 1 GigabitExternal Storage Connection   Dual 8Gb...
3) Blade Chassis  Minimum Specifications for Blade Server Chassis (IBM Vendors please  quote for Blade Center H Chassis)  ...
Minimum Specifications for SAN 2 (IBM vendors please quote for DS   3500)   Host Ports                  Provide options fo...
Minimum Specifications for DR Site Blade Server (IBM Vendors please      quote for HS 22)      Processor Type             ...
General Terms & ConditionsFollowing general terms and conditions will apply.Submission of Tenders     a. Tenders must be r...
notices to the Tenderer.Late Tenders     Any Tender lodged after the closing time will be deemed to be late and will not  ...
Tenderer’s Risk      The Tenderer’s participation in any stage of the Tender process is at the      tenderer’s sole risk, ...
Conduct of Tenderers         Conduct of Tenderers or any of their consortium members, may affect the         outcome of th...
provided, the basis of these estimates should be shown. Where given cost     components are subject to periodical change, ...
Qualifications and Capability      Each Tenderer must:      a. Be fully Tax and Customs compliant. Tax Identification Numb...
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Server and storage referable

  1. 1. TENDER NO. 10/2010 Tender Specifications forServer & Storage Infrastructure Issued on 19th June, 2010
  2. 2. TABLE OF CONTENTSProposals for Tender ................................................................................................... 3General Requirements ................................................................................................. 4 Minimum Specifications ...................................................................................................................... 4 Additional Information ........................................................................................................................ 8General Terms & Conditions...................................................................................... 9 Submission of Tenders ........................................................................................................................ 9 Format of Tender Response ................................................................................................................. 9 Late Tenders ...................................................................................................................................... 10 Amendment of RFT ........................................................................................................................... 10 Termination of RFT ........................................................................................................................... 10 Tenderers to Inform Themselves ....................................................................................................... 10 Tenderer’s Risk.................................................................................................................................. 11 Clarification and Variation of Tenders .............................................................................................. 11 Selection of the Preferred Tender ...................................................................................................... 11 Conduct of Tenderers ........................................................................................................................ 12 Unlawful Inducements and Collusive Tendering............................................................................... 12 Contact with Tenderers ...................................................................................................................... 12 Costs .................................................................................................................................................. 12 Non-delivery of service(s) ................................................................................................................. 13 Validity of the proposal ..................................................................................................................... 13 Currency ............................................................................................................................................ 13 Corporate Information ....................................................................................................................... 13 Qualifications and Capability ............................................................................................................ 14 Mergers, Acquisitions, Sales of Tenderer .......................................................................................... 14 Page 2 of 14
  3. 3. Proposals for TenderThe following are excerpts and addendums from the tender advertisement for Fiji Islands Revenue andCustoms Authority as it originally appeared in the local media and should be used as the basis tosubmit your proposals:*********************************************************************************** TENDER NO. 09/2010 – Network Switches TENDER NO. 10/2010 – Server & Storage InfrastructureThe Fiji Islands Revenue & Customs Authority (FIRCA) invites reputable companiesto tender for Server and Storage Infrastructure and Network SwitchesDetailed tender specifications are available from the FIRCA website at the followinglinks: Network Switches: http:/www.frca.org.fj/tenders/network-tender0910.pdf Server & Storage: http:/www.frca.org.fj/tenders/server-tender1010.pdfFurther clarifications & questions should be directed through email toittenders@frca.org.fjTenders to be submitted separately in a sealed envelope and clearly marked: “TENDER NO. 09/2010 – Network Switches” or “TENDER NO. 10/2010 – Server & Storage Infrastructure” and should be addressed to: The Chairman FIRCA Tender Board Fiji Islands Revenue & Customs Authority Private Mail Bag Suva Fijiand hand delivered to Revenue & Customs Services Complex, Building 3, Floor 3,Corner of Ratu Sukuna Road and Queen Elizabeth Drive, Nasese, Suva, Fiji prior tothe tender closing time.Tender Proposals must be received no later than 1200 Hours (12 noon) Fiji Timeon Friday 02nd July 2010 Page 3 of 14
  4. 4. General Requirements • Only authorized, reputable brand name resellers will be considered • Three years parts and labour onsite warranty is a mandatory requirement • The specifications given below are the minimum that must be satisfied • The minimum specifications given below specify different blade server and SAN models. Vendors are requested to send in quotes for all blade server and SAN models specified below and FIRCA will decide upon the appropriate model(s) to purchase based on its requirements. • Please quote the components of the server/blade/chassis as separate items rather than as an all inclusive cost. • All servers, SANs and components (I/O expansion cards, etc) should be capable of supporting VMware vSphere (ESX/ESXi 4.0), Widows Server 2008 R2 and Windows Server 2003. • Labour costs should include assembly and mounting of servers/blades only. All configurations will be done by FIRCA.Minimum Specifications 1) Rack Mounted Server Minimum Specifications for Rack Mounted Server Processor Type Intel Xeon 5500/5600 Series (4 Cores or higher) Processor Speed 2.93 GHz or above Number of Processors 2 RAM 8 GB DDR3 Storage Type 15 K, 12.5” Hot Swap SAS RAID Raid 5 Capability Total Storage 1.5 TB after RAID 5 configuration (4 x 500GB or 6 X 300 GB) Form Factor Rack Mounted (2U) NIC 2 x Gigabit Power Supply Redundant Embedded Hypervisor Provide this as an optional add-on Warranty (Parts and Labour) 3 year Parts and Labour Onsite Warranty 2) Blade Servers Minimum Specifications for Blade Server 1 (IBM Vendors please quote for HS 22) Processor Type Intel Xeon 5600 (6 Cores or higher) Processor Speed 2.93 GHz or above Number of Processors 2 RAM Provide options for 24GB, 32 GB and 48 GB DDR3 RAM Internal Storage Type Hot-Swappable SAS RAID Raid 1 – Mirror Total Internal Storage 2 x 73 GB Page 4 of 14
  5. 5. Form Factor Single WideNIC 2 x 1 GigabitExternal Storage Connection Dual 8Gbps Fiber Channel Expansion CardAdditional I/O Expansions Expansion Card for Additional Dual 10gbps Ethernet connection (IBM Vendors quote for Emulex Virtual Fabric Adapter )Warranty (Parts and Labour) 3 Years Parts and Labour Onsite WarrantyMinimum Specifications for Blade Server 2 (IBM Vendors please quotefor HX5)Processor Type Intel Xeon 7500 (8 Cores)Processor Speed 1.86 GHz or aboveNumber of Processors 2RAM Provide options for 24 GB, 32 GB and 48 GB DDR3 RAMInternal Storage Type Hot-Swappable SAS/Solid State DriveRAID Raid 1 – MirrorTotal Internal Storage 2 x 73 GB (2 x 50GB for SSD)Form Factor Single WideNIC 2 x 1 GigabitExternal Storage Connection Dual 8Gbps Fiber Channel Expansions CardAdditional I/O Expansions Expansion Card for Additional Dual 10gbps Ethernet connection (IBM Vendors quote for Emulex Virtual Fabric Adapter )Warranty (Parts and Labour) 3 year Parts and Labour Onsite WarrantyMinimum Specifications for Blade Server 3 (IBM Vendors please quotefor HX5-Double Wide)Processor Type Intel Xeon 7500(8 Cores)Processor Speed 1.86 GHz or aboveNumber of Processors 4RAM Provide options for 32GB, 48GB DDR3 RAMInternal Storage Type Hot-Swappable SAS/Solid StateRAID Raid 1 – MirrorTotal Internal Storage 2 x 73 GB (2 X 50GB for SSD)Form Factor Double WideNIC 4 x 1 GigabitExternal Storage Dual 8 Gbps Fiber ChannelConnectivityAdditional I/O Expansion Expansion Card for Additional Dual 10gbps Ethernet connection (IBM Vendors quote for Emulex Virtual Fabric Adapter )Warranty (Parts and Labour) 3 year Parts and Labour Onsite Warranty Page 5 of 14
  6. 6. 3) Blade Chassis Minimum Specifications for Blade Server Chassis (IBM Vendors please quote for Blade Center H Chassis) Form Factor 10 U or less Blade Bays 14 single wide blades or 7 double wide blades or higher Storage Connectivity 2 x20 port 8 GB Fiber Channel switch module with 6 external ports (Please also quote for 8 GB fiber transceiver as well as cable) Network Connectivity Redundant Gigabit Ethernet Switch Module with 14 internal ports and 6 external ports Additional Network 2 x 10 GB switch modules to interface with the Connectivity additional 10GB expansion cards on each blade server (IBM vendors please quote for BNT virtual fabric 10GB switch module – Also quote for 1 Gbps Copper Transceiver) Management Redundant Management Module Power Module Redundant Power Modules Blower Redundant Blower Modules Power Appropriate PDU to supply power to the blade chassis and SAN Warranty (Parts and Labour) 3 year Parts and Labour Onsite Warranty4) Storage Area Network Minimum Specifications for SAN 1 (IBM vendors please quote for DS 5020 Express) Host Ports Provide options for: 4 x 8Gbps FC host ports 8 x 8Gbps FC host ports Drive Ports 2 or more drive ports Interoperability Should be capable of interoperability with FIRCA’s existing 4 Gbps and 2 Gbps infrastructure Disks 12 x 4Gbps, 15K, 600 GB Hot Swap FC Disks No of partitions 16 storage partitions RAID Support 0,1,3,5,6 and 10 Power/Cooling Redundant Power Supply and Cooling Connectivity Quote for 8 Gbps fiber optic transceivers & cable Warranty 3 year Parts and Labour Onsite Warranty Page 6 of 14
  7. 7. Minimum Specifications for SAN 2 (IBM vendors please quote for DS 3500) Host Ports Provide options for: 4 x 8Gbps FC host ports 8 x 8Gbps FC host ports Cache Provide options for upgrade to 2 GB cache per controller Drive Ports 2 or more 6 Gbps SAS ports Interoperability Should be capable of interoperability with FIRCA’s existing 4 Gbps and 2 Gbps infrastructure Disks 12 x 6Gbps, 15K, 600 GB Hot Swap SAS Disks No of partitions 16 storage partitions RAID Support 0,1,3,5,6 and 10 Power/Cooling Redundant Power Supply and Cooling Connectivity Quote for 8 Gbps fiber optic transceivers & cable Warranty 3 year Parts and Labour Onsite Warranty5) Disaster Recovery Site - Integrated Blade/SAN Solution – FIRCA requires an integrated Blade/SAN solution (Example, IBM Blade Center S) for its DR site. If non IBM vendors do not have an integrated SAN/Blade product to quote, they should quote for separate Blade/SAN models designed for use in a DR site or small/branch offices. Minimum Specifications for Integrated Blade/SAN Chassis (IBM vendors please quote for Blade Center S) Blade Bays 6 single wide or 3 double-wide blades or higher Power Supply Redundant Power Supply Modules Blower Modules Redundant Blower Modules Management 1 x Management Module SAS Switch Module 2 x SAS RAID Controller Module Battery Backup 2 x Battery Backup unit for SAS RAID controller modules Network Switch Module 2 x Gigabit Ethernet switch module Storage Provide options for: 12 x 600GB, 15K SAS Disks 12 x 750 GB Nearline SAS Disks Additional components Office Enablement Kit with flat panel monitor console kit Warranty 3 years parts and labour warranty Page 7 of 14
  8. 8. Minimum Specifications for DR Site Blade Server (IBM Vendors please quote for HS 22) Processor Type Intel Xeon 5600 (6 Cores or higher) Processor Speed 2.93 GHz or above Number of Processors 2 RAM Provide options for 24GB, 32 GB and 48 GB DDR3 RAM Internal Storage Type Hot-Swappable SAS RAID Raid 1 – Mirror Total Internal Storage 2 x 73 GB Form Factor Single Wide NIC 2 x 1 Gigabit onboard External Storage Connection SAS Connectivity card for connection to SAS RAID Controller Module Additional Network 2 port Gigabit Ethernet Expansion Card Connectivity Warranty (Parts and Labour) 3 Years Parts and Labour Onsite Warranty VMware vSphere Provide the following quotes: vSphere Standard edition for 8 sockets/16 sockets vSphere Advanced Edition for 8 sockets/16 sockets vCenter Server Standard EditionAdditional Information Vendors are welcome to suggest alternative specifications or options using the above as minimum guidelines. This tender is not an all and one inclusive tender. Where necessary, the tender may be awarded for lesser than specified quantities or quantities may be split between more than one vendor. Vendors are requested to specify if prices will vary should FIRCA decide to reduce the tender quantities. Page 8 of 14
  9. 9. General Terms & ConditionsFollowing general terms and conditions will apply.Submission of Tenders a. Tenders must be received no later than 12:00 noon Fiji Time on Friday 02nd July 2010. b. Bidding organisations must submit two signed and bind copies of the proposal with one copy marked as “Original”. The original version will prevail if there are any inconsistencies between the original and the copy. The proposal copies shall be enclosed in a sealed envelope or package and clearly marked as follows: TENDER NO. 10/2010 – Server & Storage Infrastructure To: The Chairman FIRCA Tender Board Fiji Islands Revenue & Customs Authority Private Mail Bag Suva Fiji c. Tender Submissions must be hand delivered to Revenue & Customs Services Complex, Building 3, Floor 3, Corner of Ratu Sukuna Road and Queen Elizabeth Drive, Nasese, Suva, Fiji prior to the tender closing time. d. The Tender response must be in English. e. Should the Tenderer become aware of any discrepancy, error or omission in the Tender document submitted, and the Tenderer wishes to lodge a correction or provide additional information that material must be in writing and lodged prior to the Tender closing time.Format of Tender Response Each Tenderer must provide a formal letter of transmittal that must: a. Be signed by an authorized representative of the organization and must state that the signing official is authorized to legally bind the organization; b. Include the names, titles, office addresses and office telephone numbers of the persons authorized by the organization to conduct negotiations on the Proposal, including their expected roles in negotiations and in performance of any resulting Agreement; and c. Provide a contact name, address, facsimile number and email address which Fiji Islands Revenue and Customs Authority will use in serving Page 9 of 14
  10. 10. notices to the Tenderer.Late Tenders Any Tender lodged after the closing time will be deemed to be late and will not be considered.Amendment of RFT FIRCA may, at their sole and absolute discretion, vary, add to, or amend the terms of this RFT, including: a. The nature and/or scope of the services required under this RFT; and any other subject matter to which this RFT relates.Termination of RFT FIRCA may, in their sole and absolute discretion, suspend, terminate or abandon this RFT at any time prior to the execution of a formal written agreement acceptable to FIRCA, by an authorized officer of FIRCA and by the Successful Tenderer/s, by giving written notice of such a decision to each of the registered Tenderers.Tenderers to Inform Themselves Each Tenderer should: a. Examine this RFT, and documents referred to in the RFT and any other information made available by FIRCA to Tenderers; b. Obtain any further information about the facts, risks and other circumstances relevant to its Tender by making all lawful inquiries; and c. Satisfy itself that it’s Tender, and all information on which it’s Tender is based, is true, accurate and complete. By submitting their Tenders, Tenderers will be deemed to have: a. examined the RFT and any other information made available in writing by FIRCA to Tenderers for the purpose of tendering; b. examined all information relevant to the risks, contingencies, and other circumstances having an effect on their Tender and which is obtainable by the making of reasonable inquiries; and c. satisfied themselves as to the correctness and sufficiency of their Tenders and that their prices cover the cost of complying with the RFT requirements and of all matters and things necessary for the due and proper performance and completion of the work described in the RFT. Page 10 of 14
  11. 11. Tenderer’s Risk The Tenderer’s participation in any stage of the Tender process is at the tenderer’s sole risk, cost and expense, in particular, all costs incurred by or on behalf of the Tenderers in relation to this RFT, including preparing and lodging the Tender and providing FIRCA with any further information are wholly the responsibility of the Tenderer. FIRCA accepts no responsibility, liability, or obligation whatsoever for costs incurred by or on behalf of any Tenderer in connection with any Tender or any participation in the Tender process.Clarification and Variation of Tenders FIRCA may, at their absolute discretion seek clarification or request further information from Tenderers after the closing date for the submission of Tenders. Each Tenderer must nominate a person to provide additional information or answer specific questions that may arise during the selection process as required by FIRCA. Tenderers whose Tenders have been short listed may be required, to engage in formal discussions with FIRCA or make presentations to FIRCA on their Tenders. In such an event FIRCA will make the necessary arrangements with Tenderers.Selection of the Preferred Tender Neither the lowest priced Tenders, nor any Tenders, will necessarily be selected by FIRCA as the Preferred Tender/s. FIRCA committee may decide not to accept any Tender or reject all Tenders at any time. FIRCA reserve the right to cancel this RFT and pursue an alternative course of action at any time. A Tenderer will not be deemed to have been selected as one of the Preferred Tenderer/s unless and until notice in writing for and on behalf of FIRCA of such selection is: a. Handed to the Tenderer; or b. Is sent by prepaid post to or is left at the address stated in the Tender for service of notices; or c. Sent by facsimile to the number provided by the Tenderer, followed by an original by post. Selection of Preferred Tenderer/s will not be acceptance of the Tender and no binding relationship will exist between the Preferred Tenderer/s and FIRCA until a written agreement acceptable by FIRCA is executed by an authorized officer of FIRCA and the Successful Tenderer/s. Page 11 of 14
  12. 12. Conduct of Tenderers Conduct of Tenderers or any of their consortium members, may affect the outcome of their Tender responses, including non-consideration of the Tender. Tenderers warrant to FIRCA that they (and their consortium members) have not and will not engage in any of the following activities in relation to this RFT Process: a. lobbying of or discussions with any politician or political groups during this RFT process; b. Discussions with other relevant FIRCA bodies on this RF T process; c. Attempts to contact or discuss the RFT process with officers, any member or staff or contractor currently working in FIRCA or any agent of this Department; Exception to members stated in Proposal for tender. d. Provision of gifts or future promise of gifts of any sort to the previously mentioned personnel; e. Accepting or providing secret commissions; f. Submitting an inflated Tender to the advantage of another Tenderer; g. Entering into any improper commercial arrangement with any other party; h. Seeking to influence any decisions of FIRCA by an improper means; or otherwise acting in bad faith, fraudulently or improperly.Unlawful Inducements and Collusive Tendering Tenderer and its officers, employees, agents and advisers must not: a. Offer unlawful inducements in connection with the Tender process; or b. Engage in any collusive tendering, anti-competitive conduct or any other similar conduct with any other Tenderer or any other person in relation to the preparation or lodgment of Tenders.Contact with Tenderers During the Tender process, neither FIRCA nor their representatives are required to answer questions or otherwise discuss the contents of this RFT with potential Tenderers or their representatives, except in accordance with this RFT. Tenderers must not attempt to make any contact of that nature. Any unauthorized contact may disqualify the Tenderer from further consideration.Costs All costs and payment schedules to FIRCA should be clearly tabled in the response and separating one-time and recurring costs. Where cost estimates are Page 12 of 14
  13. 13. provided, the basis of these estimates should be shown. Where given cost components are subject to periodical change, the basis for review, and increase /decrease should be shown.Non-delivery of service(s) FIRCA reserves the right to hold full or partial payment until such time that the product has been delivered to the quality and expectation of FIRCA. FIRCA have the right to withhold (as penalties) a percentage of the payment for vendor non-performance. Non-performance may be classed as: Failure to deliver on time Failure to respond to queries within a reasonable amount of time Introduction of unauthorized “new” clausesValidity of the proposal All proposals and price shall remain valid for a period of 90 days from the closing date of the submission of the proposal. However, the responding organization is encouraged to state a longer period of validity for the proposal.Currency All currency in the proposal shall be quoted in Fiji Dollars and prices shall be VAT Inclusive.Corporate Information Each Tenderer must provide the following information: a. Details of the corporate and ownership structure, including identification of any holding company or companies and parent companies. b. Profiles of the company and any parent entity. If the company is a subsidiary, the Tenderer must provide full details of the legal and financial relationship between the subsidiary and parent. The names of all directors and officers of the company. c. A full description of current operations of the company including audited financial statement for the last 3 years, this can vary. d. A copy of the company’s Certificate of Incorporation. e. Confirmation that the company has the capacity to bid for the Services and that there is no restriction under any relevant law to prevent it from bidding. f. Provision of details of any legal proceedings that are being done against the company Page 13 of 14
  14. 14. Qualifications and Capability Each Tenderer must: a. Be fully Tax and Customs compliant. Tax Identification Number (TIN) must be quoted. b. Be of good repute – Company profile along with proven sales with this product should be reflected in the proposal. c. Be able to demonstrate that it has the experience, skills and resources to safely assume providing a quality transactional service to the FIRCA.Mergers, Acquisitions, Sales of Tenderer Where such information is publicly accessible, the Tenderer must indicate whether any mergers, acquisitions or sales are planned presently or during the year following the submission of the Tender. Page 14 of 14

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