Pca 2010 summer spreadsheet hell with input


Published on

Town Hall Session from PCA Summer 2010 on how spreadsheets just aren't cutting it anymore. Slide content from attendees . . .

Published in: Business
1 Comment
1 Like
  • SLIDE 4 - fundamental error, Changepoint is not a task specific application, and it ranks ahead of Planview in both the Gartner Quadrant and the TSIA market review
    Are you sure you want to  Yes  No
    Your message goes here
No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Pca 2010 summer spreadsheet hell with input

  1. 1. Carrie T. Nauyalis<br />Product Line Manager<br />Planview, Inc.<br />Climbing Out of Spreadsheet HellWhy Spreadsheets Aren’t Cutting it Anymore<br />
  2. 2. sponsors<br />
  3. 3. please take a moment to<br />Identify someone to watch time – give 5 minute warning at :45 minutes.<br />Identify someone to take notes – post notes to http://barcamp.org/ProductCampAustinSummer2010Notes<br />Thank our sponsors<br />
  4. 4. Today’s Session<br />If you manage a product portfolio, you’re probably used to dealing with a PLETHORA of spreadsheets:<br />the product catalog<br />prioritized projects for the next release<br />current resource utilization<br />the product P&L<br />the release schedule<br />the product backlog<br />the technology & product roadmap<br />the product requirements spreadsheet<br />and MORE!<br />Seriously! How is this possibly manageable? And how is a product manager expected to analyze all of this disparate data to ensure strategic alignment of work, to mitigate risk in the portfolio, and to smoke the competition with the next launch? In this HIGHLY interactive session, submitted for PCA Summer 2010, Product Campers will discuss the benefits and challenges of spreadsheets and what other solutions work effectively to manage all of this information.<br />
  5. 5. This session was a “Town Hall-style,” discussion-oriented presentation. <br />All presentation content was generated by the attendees as part of the session discussion.<br />Presenter’s Notes<br />
  6. 6. Easily Accessible<br />Easy to Use<br />Repository for Data<br />Common Format<br />Charts & Graphs<br />Robust Calculations<br />Scenarios on Tabs<br />Sort, Filter, & Prioritize<br />Pivot Tables<br />Options for Flexibility<br />Manages Checklists Well<br />Common Import/Export<br />Inexpensive<br />Fun (on a good day!)<br />Stability, in terms of changes<br />Embedded Calculator<br />Benefits of Spreadsheets<br />
  7. 7. Only 1 person can edit at a time<br />Version Control<br />Unable to effectively manage changes<br />Consistency of data entry<br />Formula errors<br />Bad calculations = bad decisions<br />Keeping the spreadsheet up to date<br />Skill level required to do robust calculations<br />Error prone<br />Multiple versions of the truth<br />Crashes!<br />Size limitations – not a database<br />Collaboration is tough<br />Updates sometimes need a refresh<br />Management treats it as the tool to answer all questions<br />Challenges of Spreadsheets<br />
  8. 8. 8:25<br />
  9. 9. A BIGGER SPREADSHEET! <br />SharePoint<br /><ul><li>Collaboration
  10. 10. Document Repository
  11. 11. Same issues spreadsheets</li></ul>Homegrown Solutions<br /><ul><li>Very expensive
  12. 12. Don’t integrate well
  13. 13. Revert back to spreadsheet</li></ul>Templates<br />Task-Specific Applications<br />MS Project<br />OpenProject<br />Accept360<br />ChangePoint<br />Track<br />Filemaker<br /><ul><li>(Don’t solve all needs)</li></ul>What Other Solutions Work Effectively<br />
  14. 14. “Spreadsheet Hell” is 1 of 5 Pitfalls of Product Portfolio Management uncovered in a 2009 Benchmark Survey on Product Development<br />Working on 2nd Annual Study for 2010<br />What other questions should we ask? <br />What would you be interested in knowing about Product Portfolio Management?<br />The Big Picture<br />
  15. 15. Small Companies/Startups<br />Few people / Small Budget<br />Tools / Systems<br />Infrastructure<br />Path for Growth<br />Best Practices / Lessons Learned<br />Collaborate on Experience<br />Compare History<br />Confidence in Projections<br />Wins / Losses<br />End of Life<br />Internal<br />How to Manage<br />Emotions vs. Facts<br />Product Life Cycle<br />Better Metrics & Decisions<br />Cross-Functional Challenges<br />Managing interdependencies<br />Common language / format<br />Areas of Interest <br />
  16. 16. Thank You!<br />Carrie T. Nauyalis<br />Product Line Manager<br />Planview, Inc.<br />
  17. 17. sponsors<br />