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Summer institute and jerusalem fellowship quarterlies

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Summer institute and jerusalem fellowship quarterlies

  1. 1. PresenTense Group Quarterly Meeting Q2 2010 Jerusalem and Summer Fellowships
  2. 2. Summer Fellowship
  3. 3. Application Process <ul><li>Goals </li></ul><ul><ul><li>To ensure a smooth transition of Round 2 applications </li></ul></ul><ul><li>Results </li></ul><ul><ul><li>Essay Round 2 consisted of videos, essays, and powerpoints. </li></ul></ul><ul><ul><li>Had some last minute applications that needed to be fast-tracked </li></ul></ul><ul><ul><li>Google Spreadsheets were a great way to rate applicants for SC </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Need to keep better track of applications that did not come in through Wufoo forms </li></ul></ul><ul><ul><ul><li>We should look into purchasing an online application management system to manage the large amount of applications </li></ul></ul></ul><ul><ul><li>Essay Round </li></ul></ul><ul><ul><ul><li>Videos were much more impressive than essays. May require videos next year. </li></ul></ul></ul><ul><ul><ul><li>Essays varied widely in type, applicants not given enough guidelines </li></ul></ul></ul>
  4. 4. Applicant Demographics <ul><ul><li>116 total applicants </li></ul></ul><ul><ul><ul><li>74 track specific applications </li></ul></ul></ul><ul><ul><ul><li>42 general applications </li></ul></ul></ul><ul><ul><li>24 Pre-applications </li></ul></ul><ul><ul><li>59 passed to 2nd round (essays & videos) </li></ul></ul><ul><ul><li>33 interviews conducted by SC and PT Staff </li></ul></ul><ul><li>Ages  ( Chart ) </li></ul><ul><ul><li>Range: 19-70 </li></ul></ul><ul><ul><li>Average (mode): 32 </li></ul></ul><ul><ul><ul><li>Under 20: 3 </li></ul></ul></ul><ul><ul><ul><li>20-29: 55 </li></ul></ul></ul><ul><ul><ul><li>30-39: 17 </li></ul></ul></ul><ul><ul><ul><li>40-49: 10 </li></ul></ul></ul><ul><ul><ul><li>Over 50: 11 </li></ul></ul></ul><ul><li>Countries of Origin * </li></ul><ul><ul><li>Israel: 54 </li></ul></ul><ul><ul><li>US: 43 </li></ul></ul><ul><ul><li>UK: 3 </li></ul></ul><ul><ul><li>Canada: 2 </li></ul></ul><ul><ul><li>Chile, Russia, Austria, Italy, Australia, Romania: 1 </li></ul></ul><ul><li>*Note: some applicants listed multiple </li></ul>
  5. 6. Curriculum <ul><li>Goals </li></ul><ul><ul><li>To begin developing the curriculum according to assessment lessons </li></ul></ul><ul><li>Results </li></ul><ul><ul><li>Booklet adapted from Boston and Jerusalem Fellowship </li></ul></ul><ul><ul><li>Coaching Project started the research phase </li></ul></ul><ul><ul><li>Gathered Learning Materials </li></ul></ul><ul><ul><ul><li>Utilized Harvard Business Review </li></ul></ul></ul><ul><ul><li>Began Developing Fellow's Intranet </li></ul></ul><ul><ul><ul><li>Utilized lessons from last summer's summary </li></ul></ul></ul><ul><ul><li>SC has broken up into two curriculum subcommittees </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Existing coaching methodology is problematic in Boston & Jerusalem </li></ul></ul>
  6. 7. Chairs <ul><li>Goals </li></ul><ul><ul><li>To fill all chairs and present them with suitable options </li></ul></ul><ul><li>Results </li></ul><ul><ul><li>Wrote 34 bios for chair matching </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Sent too many bios to chairs. They only need 2 or 3 options. Made it more difficult for us to figure out who to accept. </li></ul></ul><ul><ul><li>Often didn't know what chair was looking for, and some chairs had great insights that SC missed on. </li></ul></ul><ul><li>Suggestion </li></ul><ul><ul><li>  Perhaps get liaisons for chairs next year to work with the Steering Committee in the selection process. As a way of engaging and contributing  </li></ul></ul>
  7. 8. Logistics <ul><li>Goal </li></ul><ul><ul><li>To prepare the ground for the summer fellowship and fellows arrival </li></ul></ul><ul><li>Results </li></ul><ul><ul><li>Stipends </li></ul></ul><ul><ul><ul><li>research conducted </li></ul></ul></ul><ul><ul><ul><li>application created  https://israelamerica.wufoo.com/forms/needbased-stipend-application/ </li></ul></ul></ul><ul><ul><li>Launch Night - secured location </li></ul></ul><ul><ul><li>Orientation-Considering going down south </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Budget for stipeneds may not be exceed the cost of housing and will not be worthwhile </li></ul></ul><ul><ul><li>Having Launch Night after the nine days makes it more difficult to secure a location </li></ul></ul>
  8. 9. Marketing <ul><li>Goal </li></ul><ul><ul><li>To help rise the fellowship profile and recruit applicants </li></ul></ul><ul><li>Accomplishments </li></ul><ul><ul><li>Media </li></ul></ul><ul><ul><ul><li>Jewish Voice El Paso </li></ul></ul></ul><ul><ul><ul><li>JWeekly.com </li></ul></ul></ul><ul><ul><ul><li>5 Towns Jewish Times </li></ul></ul></ul><ul><ul><ul><li>Social Edge.org </li></ul></ul></ul><ul><ul><ul><li>My Urban Kvetch </li></ul></ul></ul><ul><ul><ul><li>Kol Dor </li></ul></ul></ul><ul><ul><ul><li>San Diego Jewish World </li></ul></ul></ul><ul><ul><li>Presentations </li></ul></ul><ul><ul><ul><li>Gap Year Students </li></ul></ul></ul><ul><ul><ul><li>OTZMA </li></ul></ul></ul><ul><ul><ul><li>Federations </li></ul></ul></ul><ul><ul><ul><li>Kav Lazinuk </li></ul></ul></ul>
  9. 10. Jerusalem Fellowship
  10. 11. Jerusalem Fellowship - Skillbuilding <ul><li>Goal </li></ul><ul><ul><li>To equip local Jerusalem fellows with the tools and community they need to launch ventures </li></ul></ul><ul><li>Skillbuilding by the numbers </li></ul><ul><ul><li>16 Skillbuilding Session </li></ul></ul><ul><ul><li>18 Skillbuilders </li></ul></ul><ul><ul><li>11 were new skillbuilders </li></ul></ul><ul><ul><li>Eli Gur rated lowest </li></ul></ul><ul><ul><li>Ariel, Aharon and Pamela D rated best </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Group building was really sucessful </li></ul></ul><ul><ul><li>Added a few new sessions </li></ul></ul><ul><ul><ul><li>Managing volunteers </li></ul></ul></ul><ul><ul><ul><li>No n-profit laws </li></ul></ul></ul><ul><ul><ul><li>Board  </li></ul></ul></ul><ul><ul><li>Orientation was important but a bit overwhelming </li></ul></ul>
  11. 12. Jerusalem Fellowship - Coaching <ul><li>Goal </li></ul><ul><ul><li>To pair Jerusalem fellows with coaches who will help them work through deliverable and challenges </li></ul></ul><ul><li>Coaching by the numbers </li></ul><ul><ul><li>Eight coaches </li></ul></ul><ul><ul><li>Almost all SC members </li></ul></ul><ul><ul><li>Trained over conference calls with Ariel </li></ul></ul><ul><li>Challenges </li></ul><ul><ul><li>Quality control </li></ul></ul><ul><ul><li>Coaches didn't have enough training </li></ul></ul><ul><ul><li>Coaches didn't always work with fellows on deliverable </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Develop coaching training sessions </li></ul></ul><ul><ul><li>Recruit coaches who are interested in networking and professional development </li></ul></ul>
  12. 13. Jerusalem Fellowship - Mentoring <ul><li>Goal </li></ul><ul><ul><li>To pair the Jerusalem fellows with local coaches who will provide advice and mentorship </li></ul></ul><ul><li>Achieved </li></ul><ul><ul><li>Paired all fellows with leading mentors in there field </li></ul></ul><ul><li>Challenges </li></ul><ul><ul><li>Creating a new local pool of coaches </li></ul></ul><ul><ul><li>Explaining the concept to fellows and mentors </li></ul></ul><ul><ul><li>Providing the right match to new types of projects </li></ul></ul><ul><li>  </li></ul>
  13. 14. Jerusalem Fellowship - Workbook <ul><li>Goal </li></ul><ul><ul><li>To provide fellows with a handbook that will guide them through the program </li></ul></ul><ul><li>  </li></ul><ul><li>Achieved </li></ul><ul><ul><li>The Handbook was translated and adapted by Yaron </li></ul></ul><ul><li>  </li></ul><ul><li>Challenges </li></ul><ul><ul><li>Fellows felt like handbook was not translated correctly therefore they didn't understand some of the assignments </li></ul></ul><ul><li>Lessons </li></ul><ul><ul><li>Workbook needs to be adapted to Hebrew and Israel and not just translated  </li></ul></ul>
  14. 15. Jerusalem Fellowship - SC <ul><li>Goals </li></ul><ul><li>To recruit community members to act as a steering committed for the Jerusalem Fellowship </li></ul><ul><li>Achieved </li></ul><ul><li>SC is made of representatives of the fellowship partnering organizations </li></ul><ul><li>  </li></ul><ul><li>Challenges </li></ul><ul><li>SC was not informed of thier responsability to coach </li></ul>
  15. 16. Jerusalem Fellowship - Assesment <ul><li>Goal </li></ul><ul><ul><li>To asses the success of the fellowship and the effectiveness of the methodology </li></ul></ul><ul><li>Achieved </li></ul><ul><ul><li>Devolopd a wufoo assesment form for fellows </li></ul></ul><ul><ul><li>Had a very productive bug tracking for the fellows </li></ul></ul><ul><li>Lesson </li></ul><ul><ul><li>Bugtracking should happen much earlier on </li></ul></ul>
  16. 17. Jerusalem Launch Night <ul><li>Goals:  </li></ul><ul><ul><li>To showcase fellows and invite local movers & shakers (who's who's)  </li></ul></ul><ul><li>How: </li></ul><ul><ul><li>Partner's will each receive about 30 invites to send to there VIP's </li></ul></ul><ul><ul><li>Request an invite through wufoo </li></ul></ul><ul><ul><li>Social media (twitter facebook, website) </li></ul></ul><ul><ul><li>Try to leverage bootcamp for press coverage </li></ul></ul>
  17. 18. Budget <ul><li>Proposed   Actual </li></ul><ul><li>24,746      25,357.20 </li></ul><ul><li>  </li></ul><ul><li>What happened? We thought we were going to charge applicants for applying and deciding not to since we felt it would hurt our numbers </li></ul><ul><li>Planned            Actual </li></ul><ul><li>26,900              23,099.25 </li></ul>
  18. 19. What's Next? <ul><li>Winter Fellowship </li></ul><ul><ul><li>Boot camp </li></ul></ul><ul><ul><li>Launch Night - winter fellows </li></ul></ul><ul><ul><li>Assessment </li></ul></ul><ul><ul><li>Strategic planing for next Winter Fellowship </li></ul></ul><ul><li>Summer </li></ul><ul><ul><li>Announce fellows </li></ul></ul><ul><ul><li>Summer Workbook to be completed </li></ul></ul><ul><ul><li>Fellows Intranet  </li></ul></ul><ul><ul><li>Scheduling </li></ul></ul><ul><ul><li>Stipends </li></ul></ul><ul><ul><li>Curriculum to be completed </li></ul></ul><ul><ul><ul><li>Recruit Coaches, Mentors, Skillbuilders </li></ul></ul></ul><ul><ul><ul><li>Create Theme </li></ul></ul></ul><ul><ul><li>Summer Interns Arrive </li></ul></ul><ul><ul><li>Summer Fellows Arrive </li></ul></ul>

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