Project Management


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Irina Antonescu, Vaira Avota, Liva Davidsone, Carmen Neghina, Alina Oprea

Case Study - example of project management for starting a music academy

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  • As you already saw, the stakeholder analysis has already been performed ..
  • Project Management

    1. 1. Music Academy<br />Irina Antonescu, Vaira Avota, Liva Davidsone, Carmen Neghina, Alina Oprea<br />
    2. 2. Stakeholder Analysis, 30 June<br />
    3. 3. Stakeholder Analysis<br />Other stakeholders:<br />Founders‘ family members<br />Local schools:<br />Administrators<br />Teachers <br />Local families with children<br />Local administration<br />Local companies (possible sponsorship)<br />Future employees<br />Music Instructors<br />
    4. 4. Team Contract<br />Project Name: Music Academy<br />Project Team Members: BiCom, Brian, Nicole, Andres<br />Code of Conduct: ... as a project team we will ... <br />Unite our forces to build a music academy where children will be able to express themselves freely through music<br />Ensure a transparent working environment<br />Ensure a discrimination free working environment<br />Create a socially responsible company<br />Participation:<br />Be present during all group meetings<br />Provide the opportunity for equal participation<br />Be open to new opportunities and business ideas<br />Communication:<br />Communicate openly and freely<br />Do not pass judgement<br />Use all communication mediums available to keep in touch<br />Create a common work calendar to suit everyone‘s needs<br />Problem Solving:<br />Encourage constructive criticism<br />Always keep a positive attitude<br />Value each other‘s ideas and points of view<br />Meeting Guidelines:<br />Have a weekly meeting to discuss the development of the project<br />
    5. 5. Project Charter<br />
    6. 6. WBS<br />Approach: Top-down (start with the largest items of the project and break them down)<br />Reason:<br />Using guidelines: although useful, the guidelines are rather general in nature and not specific for our future field of work<br />Analogy report: we don‘t have any knowledge about similar projects being carried out in the past<br />Bottom-up approach: specific tasks are still to be defined<br />Mind mapping: not structured enough<br />
    7. 7. WBS<br />Main Steps<br />Initiating<br />Planning<br />Executing<br />Monitoring & Controlling<br />Closing<br />Goals<br />Develop a business plan<br />Get financial backing<br />Handle legal issues<br />Develop marketing materials<br />Find a rental space<br />Develop curriculum<br />Hire staff<br />Open for business<br />
    8. 8. WBS<br />Open for Business<br />
    9. 9. WBS<br />Initiating<br />Prepare Stakeholder Analysis<br />Prepare our business plan<br />Create a project charter<br />Hold a kick-off meeting<br />Develop preliminary scope statement <br />
    10. 10. WBS<br />Planning<br />Project Integration Management<br />Create Team Contract<br />Develop Project Management Plan<br />Project Scope Management<br />Develop scope statement<br />Create WBS and WBS dictionary<br />Project Time Management<br />Project Cost Management<br />Project Quality Management<br />Project Human Resources Management<br />Project Risk Management<br />Project Procurement Management<br />
    11. 11. WBS<br />Executing<br />Financial Backing<br />Address local banks for loans<br />Compare offers<br />Obtain the bank loan<br />Legal Issues<br />Hire a lawyer<br />Register company<br />Fulfill all legal criteria<br />Obtain legal approval<br />Find a rental space<br />Set budget<br />Search for available rental places<br />Compare and assess<br />Decide on the best offer<br />Rent the space<br />
    12. 12. WBS<br />Develop Marketing Material<br />Set budget<br />Decide on layout and design<br />Print brochures and flyers<br />Distribute<br />Do a press release<br />Develop Curriculum<br />Research what the nearby schools offer<br />Decide what is missing<br />Decide what we can offer<br />Create a realistic curriculum<br />Beginner<br />Intermediary<br />Advanced<br />
    13. 13. WBS<br />Facility and Equipment<br />Musical Instruments<br />Contact local shops for music instrument offers<br />Assess the offers<br />Decide on the best offer and purchase the equipment<br />Furniture<br />Contact local shops for furniture<br />Assess the offers<br />Decide on the best offer and purchase the furniture<br />Decorate using the furniture<br />Hire Staff<br />Contact local music instructors<br />Place an advertisement promoting the jobs in the local newspaper<br />Hold meetings with potential employees<br />Hire he best qualified for the position.<br />
    14. 14. WBS<br />8. Stakeholder Communication<br />Communication regarding project and changes to training<br />Prepare e-mails, posters, memos and other information<br />Plan and hold meetings<br />Prepare information for the corporate intranet<br />Communication regarding productivity improvements<br />Crisis Communication<br />Prepare materials for the press in case a crisis occurs<br />Plan and hold a press conferece (in case a crisis occurs)<br />
    15. 15. WBS<br />Monitoring and Controlling<br />Ensure quality<br />Assess the quality of the classes<br />Conduct opinion polls to see the pupil‘s opinions, needs and desires<br />Ensure satisfaction of the classes<br />Estimate the demand for classes<br />If needed hire more staff/ fire<br />Estimate demand for eachcourse<br />If needed, hire/fire staff<br />Facilities<br />Hire a cleaning staff<br />Hire a guardian<br />Closing<br />Ensure the continuation of the project<br />Measure success<br />
    16. 16. Cost Estimate<br />
    17. 17. Time vs. Costs<br />