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HR Policies - Limited company

Author – Pratibha Trivedi
Presented By

   SHRADDHA BHARATI   06
   SANKET GADKARI     19
   SHARANJEET KAUR    34
   DARSHAK PANDYA     38
   VINIT SHAH         47
   PRATIBHA TRIVEDI   58
   MANJUNATH TARADI   56
SECTION I. Employee Manual

   Employee Manual is a charter of guidelines that
    govern the workplace at Cybage Software Pvt. Ltd.
    hereinafter referred to as Cybage or Company.
    The primary objective of these guidelines is to
    enhance & encourage a professional work culture
    conducive to employees' satisfaction.
A. POLICIES UNDERLINING CYBAGE'S WORK
CULTURE

   1.1 HOURS OF WORK
     - Official work timings 9.30 am to 6.30 pm.
     - working days are Monday to Friday.
     -Support function departments would need to work
    on alternate Saturdays or on "Off" days/ holidays as
    per instruction from their respective Managers.
     - Lunchtime maximum of an hour anytime
    between 12.30 pm to 2.00 pm Monday to Friday.
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.2. Access Card
     - Every employee is issued an access card .
     - requested to have their access card at all   times
    while in office premises.
   Temporary Access Card
   Forgot Access Card
   Lost Access Card
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.3 LEAVES
   Planned Leave (Earned Leave) - PL
    Unplanned Leave/ Emergency Leave – UL
   Unauthorized absence from work
   Encashment of Leave
     - Planned Leave
     - Unplanned Leave
   Compensatory Off
   Maternity Leave Policy
    - Maternity Leave Benefit
    - Extended Maternity Leave
    - Termination of Pregnancy or Consequential
       Morbid Condition
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.4 HOLIDAYS
      - 6 standard public holidays for the year 2010
      - In addition to 6 fixed holiday, introduced 2 floating
    holidays
   Floating Holidays:-
      - can be availed any time as per the wish of the
    employee, but it is suggested to take this holiday on some
    occasion / festival.
      - should be applied at least 1 week (7 days) in advance.
      - is not encashable and will not be carried forward to the
    following year.
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.5 SALARY

    Payday
   Tax Computation & Tax Planning
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.6 PERFORMANCE APPRAISALS

   1.7 EMPLOYMENT CERTIFICATE
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.8 RESIGNATION, TRANSFER AND DISCHARGE
   I. Procedure for Resignation
      - Notice Period
      - Acceptance of Resignation
      - Calculation of the Shortfall Amount
      - Leaves during the Notice Period
      - Pay Day
A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
   1.9 MISCELLANEOUS
   Visitor’s Policy
   Library Books/ CDs
   Dress Code
   Proper Utilization of Company Resources
   Dinner Policy
   Telephone Usage
   No Smoking inside company premises
B. EXCLUSIVE SERVICE AND OTHER PRIMARY
CONDITIONS OF SERVICE

   EXCLUSIVE SERVICE AND OTHER PRIMARY
    CONDITIONS OF SERVICE.
   CONFIDENTIALITY UNDERTAKING
   SYSTEM SECURITY REGULATIONS
   INFORMATION SECURITY
   INTELLECTUAL PROPERTY RIGHTS
   SECRECY
C. OPEN DOOR POLICY

                      Top Level
                  Senior Management
                  (Arun/Deepak/Jagat)

                  Vice Presidents / Heads


                 Manager / HRD Department


                       Employee

                   Bottom Level



  SUGGESTIONS
Bonus:
  The bonus is payable based on the level the candidate is hired:




           II. EMPLOYEE REFERRAL SCHEME

                Eligibility:
                 This policy is applicable to all employees of
                 Cybage Software Pvt. Ltd. except the Vice
                 Presidents and members of Human Resources
                 Department.
            Levels                                                  Amount
            Engineer                                                 2,500
            Sr. Engineer                                             7,500
            Analyst / Assoc. Mgr                                    10,000
            Sr. Analyst / Manager                                   12,500
            Architect / Sr. Manager & above                         15,000
Section III - Project Get Together /
            Project Party
   Cybage, maintain a healthy work life balance for all
    employees.

•   Since the mega event ‘Cybage Annual Bash’ is
    scheduled in December 09, project parties/get-
    togethers should not be planned for December ‘09.
•    The Project Parties/Get-togethers for this year can be
    availed upto 31st March 2010.
•    Along with the Claim Form, attach the list of employees
    (with their Employee Codes), attending the get together.
•   The claim needs to be approved before you leave for
    the party.
Section IV - Non-Disclosure
Agreement
   1. DEFINITIONS
   2. NON-DISCLOSURE OF CONFIDENTIAL
    INFORMATION
   3. OWNERSHIP OF MATERIALS
   4. NON-COMPETITION
   5. PUBLISHING
   6. FOREIGN TRAVEL
   7. MISCELLANEOUS
Section V - Performance Appraisal
   At Cybage we follow a 360 degree

By the time the appraisal process is completed, the employee is expected
   to have:

    A clear understanding of the resources needed to do an effective
     job.
    A clear and current job description and performance standards in
     place.
    Feedback about the performance over the course of the appraisal
     period.
    Identified opportunities to improve performance wherever necessary.
    No surprises about performance problems.
Section VI - HR HELPDESK

   The HR Helpdesk include features related to the HR
    department:
   1. Issue of Appointment letters
    2. Proofs (refer to the note below)
    3. Suggestions
    4. Grievances
    5. Others
Thank You

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Hr policies

  • 1. HR Policies - Limited company Author – Pratibha Trivedi
  • 2. Presented By  SHRADDHA BHARATI 06  SANKET GADKARI 19  SHARANJEET KAUR 34  DARSHAK PANDYA 38  VINIT SHAH 47  PRATIBHA TRIVEDI 58  MANJUNATH TARADI 56
  • 3. SECTION I. Employee Manual  Employee Manual is a charter of guidelines that govern the workplace at Cybage Software Pvt. Ltd. hereinafter referred to as Cybage or Company. The primary objective of these guidelines is to enhance & encourage a professional work culture conducive to employees' satisfaction.
  • 4. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.1 HOURS OF WORK - Official work timings 9.30 am to 6.30 pm. - working days are Monday to Friday. -Support function departments would need to work on alternate Saturdays or on "Off" days/ holidays as per instruction from their respective Managers. - Lunchtime maximum of an hour anytime between 12.30 pm to 2.00 pm Monday to Friday.
  • 5. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.2. Access Card - Every employee is issued an access card . - requested to have their access card at all times while in office premises.  Temporary Access Card  Forgot Access Card  Lost Access Card
  • 6. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.3 LEAVES  Planned Leave (Earned Leave) - PL  Unplanned Leave/ Emergency Leave – UL  Unauthorized absence from work  Encashment of Leave - Planned Leave - Unplanned Leave
  • 7. Compensatory Off  Maternity Leave Policy - Maternity Leave Benefit - Extended Maternity Leave - Termination of Pregnancy or Consequential Morbid Condition
  • 8. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.4 HOLIDAYS - 6 standard public holidays for the year 2010 - In addition to 6 fixed holiday, introduced 2 floating holidays  Floating Holidays:- - can be availed any time as per the wish of the employee, but it is suggested to take this holiday on some occasion / festival. - should be applied at least 1 week (7 days) in advance. - is not encashable and will not be carried forward to the following year.
  • 9. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.5 SALARY  Payday  Tax Computation & Tax Planning
  • 10. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.6 PERFORMANCE APPRAISALS  1.7 EMPLOYMENT CERTIFICATE
  • 11. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.8 RESIGNATION, TRANSFER AND DISCHARGE  I. Procedure for Resignation - Notice Period - Acceptance of Resignation - Calculation of the Shortfall Amount - Leaves during the Notice Period - Pay Day
  • 12. A. POLICIES UNDERLINING CYBAGE'S WORK CULTURE  1.9 MISCELLANEOUS  Visitor’s Policy  Library Books/ CDs  Dress Code  Proper Utilization of Company Resources  Dinner Policy  Telephone Usage  No Smoking inside company premises
  • 13. B. EXCLUSIVE SERVICE AND OTHER PRIMARY CONDITIONS OF SERVICE  EXCLUSIVE SERVICE AND OTHER PRIMARY CONDITIONS OF SERVICE.  CONFIDENTIALITY UNDERTAKING  SYSTEM SECURITY REGULATIONS  INFORMATION SECURITY  INTELLECTUAL PROPERTY RIGHTS  SECRECY
  • 14. C. OPEN DOOR POLICY Top Level Senior Management (Arun/Deepak/Jagat) Vice Presidents / Heads Manager / HRD Department Employee Bottom Level  SUGGESTIONS
  • 15. Bonus: The bonus is payable based on the level the candidate is hired: II. EMPLOYEE REFERRAL SCHEME  Eligibility:  This policy is applicable to all employees of Cybage Software Pvt. Ltd. except the Vice Presidents and members of Human Resources Department. Levels Amount Engineer 2,500 Sr. Engineer 7,500 Analyst / Assoc. Mgr 10,000 Sr. Analyst / Manager 12,500 Architect / Sr. Manager & above 15,000
  • 16. Section III - Project Get Together / Project Party  Cybage, maintain a healthy work life balance for all employees. • Since the mega event ‘Cybage Annual Bash’ is scheduled in December 09, project parties/get- togethers should not be planned for December ‘09. • The Project Parties/Get-togethers for this year can be availed upto 31st March 2010. • Along with the Claim Form, attach the list of employees (with their Employee Codes), attending the get together. • The claim needs to be approved before you leave for the party.
  • 17. Section IV - Non-Disclosure Agreement  1. DEFINITIONS  2. NON-DISCLOSURE OF CONFIDENTIAL INFORMATION  3. OWNERSHIP OF MATERIALS  4. NON-COMPETITION  5. PUBLISHING  6. FOREIGN TRAVEL  7. MISCELLANEOUS
  • 18. Section V - Performance Appraisal  At Cybage we follow a 360 degree By the time the appraisal process is completed, the employee is expected to have:  A clear understanding of the resources needed to do an effective job.  A clear and current job description and performance standards in place.  Feedback about the performance over the course of the appraisal period.  Identified opportunities to improve performance wherever necessary.  No surprises about performance problems.
  • 19. Section VI - HR HELPDESK  The HR Helpdesk include features related to the HR department:  1. Issue of Appointment letters 2. Proofs (refer to the note below) 3. Suggestions 4. Grievances 5. Others