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Administrative Data Project (A) Shinta Bachir shindikat tangguh banyak michir
Barker University• A public institution consisting of nine schools.• Long standing tradition of decentralized administration.• All had independence, local control, and self- sufficiency.• Many approaches to administration and operations with differing process and procedures.• Own IT staffs, computer and networking facilities, local applications, and approach to funding IT investments.
The Data Problem• Collect information about Barker’s staffing and finances.• Cost-containment committee had been only marginally effective.• Lengthy and complicated negotiation with the newly formed Barker Union of Clerical and Technical worker.• Barker’s existing business process were very paper intensive and decentralize.• Shadow systems
Administrative Data Task Force for a coherent administrative information processing environment• Address common information processing and data access needs at the sub-department, school, and university levels• Enable efficient administrative transaction handling through shared, cooperative process.• Provide access to required administrative information at every desktop through affordable and consistent tools• Be flexible and supportive of change in the way Barker conducted its business.
Administrative Data Task Force No overarching framework to manage the information• Process Redesign – Streamline the way Barker operates – Take advantage of new systems opportunities• Information Architecture – Data elements of common interest – Access and sharing information key policies• Technology Architecture – Computer, networking, and software facilities
Administrative Data Project• Financial Process Design Team – Redesign of financial workflows – Prototype of new automated financial process• Human Resources Process Design Team – Redesign of human resource workflows – Prototype of new automated financial process• Information Architecture Team – High-level model of core HR and Finance – Information ownership, responsibility, business rules.• Technical Architecture Team – Technical framework and standard for administrative – Seamless and integrated administrative information system
ADP Deliverables• Prototype – Desktop Utility – Data Warehouse• Report of findings and recommendation – Common information with standard definition
ADP Work Plan• Starting up and gathering information• Defining set of solutions• Developing and implementing the prototype
ADP Organization Leadership (Task Forces) Project Direction Coordination and Oversight and Support Advisors and Advisors and Advisors and Advisors andResource People Resource People Resource People Resource People Information Technical HR Process Financial Process Architecture Team Architecture Team Team Leader Team Leader Leader Leader Core Team Core Team Core Team Core Team Members Members Members Members
ADP Work Plan and Schedule Phase 1 Phase 2 Phase 3 Standards Technical Tools, and Prototype Project Team Technical Team Framework Report Development Environment and Services Partnerships• Project Design and Start-up Common vs. Information 10/15/93 Definition and Data Team Unit Specific Architecture• Training Policies 11/30/93 Information Design• Current State • Prototype • Barker Inits. 9/30/94 11/5/93 • Report 9/30/94 • Current State 12/1/93 Data • External Inits. 12/1/93 HR & Finance Collection Workflow Policies and• Communications Team Needs Map Procedures Ongoing Definition