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Microsoft project 2003


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Microsoft project 2003

  1. 1. Microsoft Project 2003By:Percy K. ParakhAcademic Computing
  2. 2. Agenda• Managing your Projects with Project 2003• Understand what a good project management tool can help you do• Different versions of Project 2003• Starting Project 2003• Identify the major parts of the Project Window• Use views to work with project plan details in different ways
  3. 3. (contd.)• Use reports to print project plan details• Create a project plan and enter a project start date.• Set the working and non-working times for a project• Enter tasks in a Project• Creating durations for Tasks• Create Milestones in a Project• Creating Task Dependancies• Creating a Gantt Chart
  4. 4. What is Project Management?• Project management is a broadly practiced art and science• Project management is a toolbox of skills and tools that help you predict and control the outcomes of endeavors your organization undertakes
  5. 5. What is a Project?• Projects are distinct from ongoing operations• Projects are temporary endeavors undertaken to create some sort of unique deliverable or end result
  6. 6. Project Management SystemA Project Management System should be ableto answer questions such as:• What tasks must be done to produce the deliverable of the project ?• Who will complete these tasks?• What’s the best way to communicate project details to people who have an interest in the project?
  7. 7. (contd.)• When should each task be performed?• How much will it cost?• What if some tasks are not completed as scheduled?
  8. 8. Failure/Success• Good project management does not guarantee the success of every project, but poor project management usually guarantees failure !
  9. 9. Managing Your Projects with ProjectMicrosoft Project 2003 can and should help youto accomplish the following:• Track all the info. you gather about work, duration, costs, and resource requirements for your project• Visualize and present your project plan in standard, well-defined formats.• Schedule tasks and resources consistently and effectively
  10. 10. (contd.)• Exchange project info. with other Microsoft Office applications (ex. Visio)• Communicate with resources and other stakeholders while you, the project manager, retains ultimate control of the project• Manage projects using a program with the same look and feel as other Microsoft applications.
  11. 11. Project 2003 family Microsoft Office Project 2003 Project 2003 Project 2003 Project 2003 Project 2003Standard Edition Professional Edition Server Web Access
  12. 12. (contd.)• Project 2003 Standard – is designed for the single project manager and does not interact with Project Server• Project 2003 Professional – can be used with Project Server – additional project team planning and communications features• Project 2003 Server – an intranet based solution that enables enterprise-level project collaboration• Project 2003 Web Access – Internet Explorer based interface for Project Server
  13. 13. Project management tasks Monitoring andPlanning tasks tracking tasks Build the plan Set a baseline Set a project start date Enter actuals Enter task names & duration Track variance Link tasks Adjust schedule Fine tune the plan Communicate with team
  14. 14. Starting Project Standard• Click on the Start Button• Point to All Programs, Microsoft Office• Click on Microsoft Office Project 2003• Project 2003 Standard is launched
  15. 15. Click on Start, MicrosoftOffice, Project 2003
  16. 16. Title Bar Standard Toolbar Formatting Toolbar Task Pane Project Plan Window1) Click on Gantt ChartCreate New View Project
  17. 17. 2) Click, 3) Click, On my Newcomputer Business
  18. 18. Project Guide ToolbarProjectGuide Gantt pane Chart View
  19. 19. Table Show/HideProject Guide Chart portion of the view Active View Name
  20. 20. From the View Menu, click on Resource Sheet This is the Resource Sheet ViewThe Resource Sheet View displays details about Resources used in the Project
  21. 21. Click onView, Task Usage This is the Task Usage View
  22. 22. Timescale 2) Click on Go to selected Task1) Click on Define business vision
  23. 23. 1) Click onView, Reports 2) Click on Custom
  24. 24. 1) Select Tasks 2) Click on Preview
  25. 25. This is theTask Report
  26. 26. Create a New Project Plan• On the File menu, click on New• Under New, click on Blank Project• Project 2003 create a New Project, and the New Project task pane is replaced by the Tasks panes of the Project Guide
  27. 27. 1)Click on File, New2) Click, Blank Project
  28. 28. 1) A New project is created2) The New project task pane is replaced by the Project Guide3) Click on Set adate to schedule from
  29. 29. 1) Click here for Calendar 2) You may have to click here to go to the next month 3) Select astart date, Ex.Oct 3, to Start
  30. 30. Click on Done
  31. 31. 1) Clickon Save 2) Name the Project Wingtip Toys Commercial 1
  32. 32. Click on Definegeneral working times
  33. 33. Blue-indicates times at which you Yellow-indicates timescan schedule a task when you cannot schedule a task 1) Click on save and go to step 2
  34. 34. Click on Saveand go to Step 3
  35. 35. Click here to set Holidays and days off
  36. 36. 2) Click, Non working Time1) Click on 31
  37. 37. Save and go to Step 5
  38. 38. Click on Save and Finish
  39. 39. Creating a Task List• Click on File, Open Wingtip Toys Commercial 1• Click on File, Save As Wingtip Toys Commercial 2• Enter all the Tasks, in the Task Name column
  40. 40. Click on Listtasks in the project
  41. 41. Notice that Project assigns an estimated duration of one day to each task 1) Click here and enter Task Name Pre-Production 2) Click on here and enter the next Task, and so on? Denotes an estimated duration
  42. 42. 2) Notice the duration here1) Click hereand type 5d, enter
  43. 43. Type in 3d,enter and so on
  44. 44. Enter the rest ofthe durations for all the tasks
  45. 45. Entering a Milestone• Click on task 6, Production• On the Insert menu, click New Task• Type in Pre-Production complete! for the new task name• Assign it a duration of 0d• A task with a 0d duration is a milestone
  46. 46. 0d milestoneduration
  47. 47. Click on Organizetasks into phases
  48. 48. Summary Task Bar in the Gantt Chart 1) Select tasks 2-62) Click on indent
  49. 49. Click onSchedule tasks
  50. 50. 1) Select Tasks 2 and 32) Click on Finish to start
  51. 51. 1) Select Tasks 3,4,5,6 2) Click onfinish to start
  52. 52. 1) Click on here, press CTRL 2) Click here3) Click here
  53. 53. Here’s the Completed Project !!!