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Appraisal: Reinventing our game. Claire Ashcroft, Archives New Zealand

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Claire Ashcroft, Senior Advisor, Disposal & Acquisition presents on developing the new appraisal framework for Archives New Zealand

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Appraisal: Reinventing our game. Claire Ashcroft, Archives New Zealand

  1. 1. Department of Internal Affairs Appraisal – reinventing our game
  2. 2. Department of Internal Affairs Significant work to date • Appraisal Framework Review • Changes to the General Disposal Authorities, introduction of GDA 6 & 7 • Local Government Schedule/List of Protected Records for Local Authorities All these pieces do fit together!
  3. 3. Department of Internal Affairs Appraisal Framework Review - Background • What is the Appraisal Framework • Policy, processes & procedures, practice, products • Why review it? • Timely • Global context • Digital environment • Quality of records received • Make appraisal easier • To build new and strengthen existing relationships • Reposition appraisal
  4. 4. Department of Internal Affairs Appraisal Framework Review •How • ‘Refresh’ the policy • Simplify the process and clarify the procedures • Change our practice And, how’s it going …………
  5. 5. Department of Internal Affairs Changes to the GDAs •Why change the GDAs? • No changes since 2005 • Consolidate duplication • Enable more implementation •Approach taken • Making use of what we had and what we knew • Advisory Committee • Intention to Dispose
  6. 6. Department of Internal Affairs Changes to the GDA’s •What did change? • Structural rather than content • Less ambiguous • GDA 3 → GDA 7; clearer purpose and scope • Language and tone •Lessons learnt • Our purpose; better communication • Not one size fits all, if it doesn’t ‘fit’ then don’t wear it • We are still welcoming feedback
  7. 7. Department of Internal Affairs Local Government Schedule/List of Protected Records for Local Authorities •Why refresh? • Timely • Legislative changes • Structural, operational and technological changes •What approach was taken? • Partnership approach – SWIM ltd & ALGIM IM toolkit • Feedback, advice • Consultation
  8. 8. Department of Internal Affairs Local Government Schedule/List of Protected Records for Local Authorities •What did change? Both the List & Explanatory notes changed Language & Structure Classes/class content expanded for clarity Define the term ‘local authority’ Alignment with new legislation Inclusion of additional examples Removal of duplication Schedule for gazetting and release 29th August!! Updates on list serves and archives.govt.nz
  9. 9. Department of Internal Affairs Contact details for further information Appraisal Framework Review Claire.Ashcroft@dia.govt.nz GDA 6 Ariel.Liu@dia.govt.nz GDA7 Brendan.Freary@dia.govt.nz List of Protected Records Anna.Monson@dia.govt.nz Everything and anything else rkadvice@dia.govt.nz
  10. 10. Department of Internal Affairs Thanks for your time

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