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Productivity: The Secret Sauce


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How to find more time, discover where your "leaks" are, get things out of your head, and prioritize.

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Productivity: The Secret Sauce

  1. 1. Productivity: The Secret Sauce Catherine Morgan Transition and Entrepreneur Coach Point A to Point B Transitions Inc. February 13, 2013
  2. 2. Time is scarce• Time is your most valuable commodity• No matter how much time we have, it never seems like enough
  3. 3. How to find more time• Find out where your “leaks” are – Keep track of what you do for a week – Usual time-sucks include: • Watching TV • Internet surfing • Interacting on social media • Playing video games • Writing long e-mails
  4. 4. How to get past overwhelm• Get things out of your head – Trying to remember too many things can cause immediate overwhelm “Overwhelm is caused by NOT knowing WHAT to do, not by having too much to do.” ~ Michael Port
  5. 5. Out of the brain and on to…• Everybody is different – No tech: Lists and sticky notes• Sticky note fun: – Write each task on a sticky note – Put all notes on your left – When a task is done, move note to the right side for a visual sense of completion
  6. 6. How to capture tasks• Overwhelm will subside when you get into action• Capture everything you need to do in some way (paper, software, phone app)• THEN create logical groups – Business, client, administrative, project, etc.
  7. 7. Try some software apps• Low tech – Workflowy – Evernote – Remember the Milk• Higher tech – Project management software – CRM
  8. 8. The big, bad, ugly task first “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” ~ Mark Twain
  9. 9. Other ways to prioritize• Do the easy things first – build momentum• Gauge your enthusiasm – which task gets you excited? – Do that first to get a little energy that can carry over to the ones that are not so fun• Do the task that is the most important – The fast path to the cash
  10. 10. Shiny Object Syndrome (SOS)• This happens frequently when what we need to be doing is scary or tedious – Culprits include: Social media, WordPress, phone apps, software, blog posts…
  11. 11. Your friend the calendar• Use your calendar! – Go through your client-related commitments and other projects – Define specific tasks and block out times – Also schedule in breaks and fun• Do SOS things during your breaks – But get back to work after 
  12. 12. My best advice: Forget crazy-busy• We are all busy, forget crazy-busy – Step back when you feel like you are on the hamster wheel (or overwhelmed) and ask: • Is this the best use of my time? • Does this lead to revenue in the near term • Will this activity (or learning) lead to revenue in the medium term? • What SHOULD I be doing right now
  13. 13. Questions?Catherine MorganTransition and Entrepreneur CoachPoint A to Point B Transitions Inc.877.672.5333Catherine@PointAtoPointBTransitions.comTwitter @PointA_PointB