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Benefits of a project management office (PMO)

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This presentation explain the benefits of a project management office (PMO). This is very useful if you are being asked to justify your PMO.

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Benefits of a project management office (PMO)

  1. 1. Benefits of a Project Management Office (PMO) Author: PM Majik Copyright 2015. All rights reserved. www.pmmajik.com
  2. 2. Contents 1.0 Purpose of this presentation 2.0 Context 3.0 Typical resistance 4.0 Benefits 5.0 Summary 6.0 PMO resources and downloads Copyright 2015. All rights reserved. www.pmmajik.com
  3. 3. 1.0 Purpose of this presentation The purpose of this presentation is to provide a quick overview of the benefits of a Project Management Office (PMO). It also includes a number of the common reasons for resistance. Approach This presentation provides guidance by: •Typical resistance to a PMO •Benefits of a PMO •Summary •Additional resources At the end of the presentation you will find details of further resources including the free guide, 7 steps to set-up a PMO. Copyright 2015. All rights reserved. www.pmmajik.com
  4. 4. 2.0 Typical resistance to a PMO Reasons for resistance Bureaucracy Project managers will say it is a waste of time and takes them away from important delivery work. Ambiguity Used at the start of the project when the project manager will state that it is too early to adopt PMO processes and start reporting as everything is uncertain. Spotlight Project teams like to control message flow – the PMO will place them in the spotlight of accountability and transparency. No Authority If no formal announcement of authority has been made by senior management, therefore it will be difficult to get traction with the project teams. Copyright 2015. All rights reserved. www.pmmajik.com
  5. 5. 3.0 PMO benefits Standardisation •Efficient collection and consolidation of data •Ability to normalise and compare data •Reduces the need for project teams to create tools and processes •Allows stakeholders to have common understanding of format and meaning of data Independent view •Independent assessment of status •Act as “eyes and ears” of senior management •Reduced risk of projects reporting Red at last minute – no surprises •Impartial challenge helps surface more potential issues Improved rigour •Tools and processes help ensure important steps are not missed •Budgets, plans, etc will be more robust •Improves the probability of success Copyright 2015. All rights reserved. www.pmmajik.com
  6. 6. 5.0 Summary Benefits of a PMO: •Improved probability of successful outcomes •Greater transparency and visibility •Improved efficiency in collection and consolidation of data •No surprises •Increased confidence from senior management •Improved rigour •Improved return on investment due to increase in successful outcomes Through standardisation, increased transparency, challenge and rigour, senior management will have increased confidence and it should result in an increased return on investment through improved successful outcomes. Copyright 2015. All rights reserved. www.pmmajik.com
  7. 7. 6.0 PMO resources If you want more information, visit www.pmmajik.com where you will find lots of project and PMO resources including the FREE guide, 7 Steps to Set-Up a PMO. Visit http://www.pmmajik.com/set-pmo/ PM Majik Website On the PM Majik website you will find over 100 articles that contain practical and pragmatic tips and insights for designing, mobilising and managing a PMO. New articles are added weekly. Topic requests are encouraged from the community. Copyright 2015. All rights reserved. www.pmmajik.com

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