5 steps to capture and manage project dependencies

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This presentation provides the 5 steps to follow to effectively capture and manage project dependencies. Ideal step by step plan if you are setting up a PMO.

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5 steps to capture and manage project dependencies

  1. 1. 5 steps for capturing and managing project dependencies Author: PM Majik Copyright 2015. All rights reserved. www.pmmajik.com
  2. 2. Contents 1.0 Purpose of this presentation 2.0 Common understanding 3.0 Plans 4.0 Dependency identification 5.0 Validation 6.0 Continuous management 7.0 Summary 8.0 PMO resources Copyright 2015. All rights reserved. www.pmmajik.com
  3. 3. 1.0 Purpose of this presentation The purpose of this presentation is to share 5 steps that will help the capture, agreement and management of project dependencies. Identifying and managing dependencies is critical for the successful outcome of a project, programme or portfolio. If dependencies are not met, this will mean project tasks will be delayed. 5 steps for managing dependencies 1. Common understanding 2. Plans 3. Dependency identification 4. Validation 5. Continuous Management Copyright 2015. All rights reserved. www.pmmajik.com
  4. 4. 2.0 Common understanding Make sure that there is a common understanding of: • What is a dependency – Simply it is where a task / milestone is dependent on another task before it can start or be completed • Types of dependency – internal / external – Internal is where dependency is within a single project / programme – External where dependency is outside of the project / programme – this represents high risk • Process – Defined process for managing dependencies Copyright 2015. All rights reserved. www.pmmajik.com
  5. 5. 3.0 Plans • In order to create dependencies, you must have plans. • If you do not have plans, it is very difficult to identify and map dependencies without them being overly generic • Plans must be well developed, agreed and shared Additional Resource http://www.pmmajik.com/running-project-planning-workshop/ Copyright 2015. All rights reserved. www.pmmajik.com
  6. 6. 4.0 Dependency identification Dependencies need to be identified. This can be achieved by: • Project manager / team member identifies known dependencies, which are then reviewed with the wider team • Dependency workshop with all relevant stakeholders. This usually results in greater accuracy and more dependencies being identified • For the workshop to work, all stakeholders must be represented. Additional Resource http://www.pmmajik.com/5-steps-running-dependency-workshop/ Copyright 2015. All rights reserved. www.pmmajik.com
  7. 7. 5.0 Validation • Very Important: The dependency must be agreed by all parties for it to be acknowledged • Validation is crucial – every effort must be taken for all parties to agree the dependency including target dates • Agreed dependencies should be tracked to ensure they are being met – this is where the PMO should be able to assist • Dependency workshop to agree (clear) dependencies can be very effective (see article on dependency workshop for more details) Additional Resource http://www.pmmajik.com/5-steps-running-dependency-workshop/ Copyright 2015. All rights reserved. www.pmmajik.com
  8. 8. 6.0 Continuous management • As with many project activities, they form a routine and must be repeated – simply have a single session / event at the start of the project for dependencies will not be effective • Project teams should review dependencies on an ongoing basis – existing and identifying new ones • The PMO should track the central dependency register to make sure dates are being met Copyright 2015. All rights reserved. www.pmmajik.com
  9. 9. 7.0 Summary Taking these 5 steps will help ensure that dependencies are identified and actively managed Reminder of the list: 1. Common understanding 2. Plans 3. Dependency identification 4. Validation 5. Contious management Copyright 2015. All rights reserved. www.pmmajik.com
  10. 10. 8.0 PMO resources If you want more information, visit www.pmmajik.com where you will find lots of project and PMO resources including the FREE guide, 7 Steps to Set-Up a PMO. Visit http://www.pmmajik.com/set-pmo/ PM Majik Website On the PM Majik website you will find over 100 articles that contain practical and pragmatic tips and insights for designing, mobilising and managing a PMO. New articles are added weekly. Topic requests are encouraged from the community. Copyright 2015. All rights reserved. www.pmmajik.com

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