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Engaging Events: Easy Ways and Green Suggestions To Connect Virtual and Natural Worlds

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All events can be more engaging. Here are easy ways and green suggestions to connect the virtual and natural worlds. This presentation spotlights the wide range of options, from grassroots community events to international conferences. Free posters and artwork. You are welcome to adapt and reuse the materials with the attribution-sharealike license. We welcome your interaction -- comments, questions, suggestions, shares, clips, favorites, likes and hearts.


Wiki
http://planeta.wikispaces.com/events

How is your conference green?
http://planeta.wikispaces.com/ecoconference

Wi-Fi
http://planeta.wikispaces.com/wifi

LinkedIn: How can traditional conferences best interact with online participants?
https://www.linkedin.com/groups/3990193/3990193-103816709

Published in: Business, Education

Engaging Events: Easy Ways and Green Suggestions To Connect Virtual and Natural Worlds

  1. 1. @ r o n m a d e r p l a n e t a . c o m / e v e n t s • 1 0 . 2 0 1 7 Photo: NASA's Marshall Space Flight Center
  2. 2. All events can be more engaging. Here are easy ways and green suggestions to connect the virtual and natural worlds. This presentation spotlights the wide range of options, from grassroots community events to international conferences. Free posters and artwork. You are welcome to adapt and reuse with the attribution- sharealike license. We welcome your interaction -- comments, questions, suggestions, shares, clips, favorites, likes and hearts. - Ron Mader (Las Vegas, 2017) p l a n e t a . c o m / e v e n t s • p l a n e t a . w i k i s p a c e s . c o m / e v e n t s About This Presentation
  3. 3. planeta.com/events
  4. 4. 2 0 1 6 @ r o n m a d e r Proposal It’s time to upgrade events - conferences, congresses, trade shows and workshops - with on the ground AND online interaction
  5. 5. Natural World Virtual World
  6. 6. @ronmader
  7. 7. What do we expect from events? photo @ronmader
  8. 8. photo @ronmader
  9. 9. Local Shopping
  10. 10. Taleb Rifai closed the event by stating that “There is nobody who is not here who should be here”. Sadly, however, most of the real “people” in tourism who Rifai was talking about during his opening address were unable to have a chance to be there, either through lack of funding or awareness, in order that their voices and stories could also be heard, shared and, ultimately, supported. For generations to come. - Catherine Mack, Ethics and tourism take centre stage, Travelmole (2011) travelmole.com/stories/1149446.php @catherinemack @TravelMole
  11. 11. What are your suggestions for more engaging events?
  12. 12. @ NASA Goddard
  13. 13. Hack Your Own Event Livestream your event with free services •  Facebook •  Google Hangout / YouTube •  Periscope 2 0 1 6
  14. 14. news.vice.com/fr/article/rencontre-avec-les-deux-jeunes-qui-ont-tenu-un-google-doc-public-sur-les-reunions-huis-clos-de-la-cop21 Rencontre avec les deux jeunes qui ont tenu un Google doc public sur les réunions à huis clos de la COP21 (Meet the two young people who have held a public Google doc about closed meetings of the COP21) – Luci Auborg / VICE News @vicenewsFR @LucieAbrg @LaingHamish @ryanmearns
  15. 15. docs.google.com/document/d/19M59-wHuataEZh8f6joZ_Mvay3IZCbZfaxJKN-H_Bk0/edit
  16. 16. Be part of the conversation
  17. 17. Photo @ Tripbod
  18. 18. British Guild of Travel Writers
  19. 19. Tourism and Protected Areas Specialist Group Executive Committee, 2014 World Parks Congress @ Sydney, Australia
  20. 20. planeta.wikispaces.com/livestreaming Livestreaming video has usurped “Pictures or it didn't happen”
  21. 21. linkedin.com/groups/2537656/2537656-74197985#commentID_54230772 The great advantage of streaming is that it is eminently sustainable, has little carbon footprint and grants access to many who can contribute but may not afford to attend - in other words it is socially inclusive and environmentally sustainable. @valeretjolle
  22. 22. Photo: Aivar @Ruukel Livestreaming #EuroEco
  23. 23. Those not in the room play a critical role in event feedback and amplification loops. Remote Participants Aivar Ruukel
  24. 24. Pet Peeves Difficult to embed videos Need plug-in to download videos 01.2017 @ronmader / Photo: Martin Fisch What we like Easy to use Hearts! Great design periscope.tv • planeta.wikispaces.com/periscope #Periscope
  25. 25. Photo: NASA
  26. 26. Satellite Events Photo: NASA
  27. 27. VIEWING PARTY qrFqr! qrFqr!
  28. 28. 2 0 1 7 Proposal Responsible events are rated by how well they support #livestreaming video and engage remote participants
  29. 29. Social Web Checklist for Event Organizers 1.  What is the event’s hashtag? 2.  Do you share the Twitter handles of your speakers, sponsors and participants? 3.  Does the event have live streaming video? 4.  Does the event have recorded video? 5.  What are recommendations for remote participants?
  30. 30. Social Web Scenarios for Event Organizers 1.  If you do not tweet, we cannot retweet you 2.  If the event does not have a hashtag, we cannot follow, curate or embed the conversation 3.  If the event does not have live video, we cannot follow the conversation in real time 4.  If you do not engage remote participants, you won’t have impact beyond the immediate room
  31. 31. Empowering Locals Checklist for Event Organizers 1.  How will locals benefit during the event? 2.  How can locals contribute to the event? 3.  What are your recommendations for visitors keen on meeting locals?
  32. 32. Legacy Checklist for Event Organizers 1.  What will be the legacy of the event and how can this be monitored? 2.  How will you encourage follow-up? 3.  Where will documents be archived? 4.  Where will videos be archived? 5.  Will there be post event conversations?
  33. 33. photo @ronmader
  34. 34. photo @ronmader
  35. 35. Silos @ Doc Searls
  36. 36. How is your conference green? ¿Cómo es tu conferencia verde? @ r o n m a d e r
  37. 37. Photo: Kanyinke Sena
  38. 38. Decentralizing Events • Are there satellite events? • Are there parallel events? • How open is event preparation? • How open is event evaluation?
  39. 39. reboot Photo: Black Country Museums
  40. 40. You can't just throw people who come from different perspectives in a room, lock the door and come back in an hour and expect them to have solved these problems. It takes time for people to develop a shared vernacular. It takes engineered serendipity, the creation of serendipitous moments in which people can begin to decode each other's professional vernacular and build their own shared vocabulary. And it's from there that we see an emergent soup of nascent collaborations emerge. – Andrew Zolli, FutureTense - Generating innovation through the ideal of the idea abc.net.au/radionational/programs/futuretense
  41. 41. The Law of Two Feet If people find themselves in situations where they are neither learning nor contributing, they are responsible for moving to another place -- using their two feet to find a place where their participation is more meaningful. #OpenSpace
  42. 42. Minimum Standards What are minimum standards for … • An international event? • A local event? • An online event?
  43. 43. Evaluating Events • Are provocative questions asked? • Are provocative questions answered? • Are there ways to connect with locals? • What sort of preview is available? And when? • What sort of recap is available? And when?
  44. 44. Connecting Worlds • Free Wi-Fi • Live streaming Video • Directory of Participants • Event Hashtag • Integrated use of the Social Web
  45. 45. Social Web Starters • Hashtag • Live Video and Archive •  Flickr Albums and Groups • Google+ Hangouts / Google Docs Transcript • Slideshare archive of presentations • Wiki
  46. 46. When events fail to meet expectations, what are our options?
  47. 47. Photo @ Rutger van Waveren
  48. 48. Photo @ Rutger van Waveren
  49. 49. Photo: Kevin Scuiller Responsible Travel Week
  50. 50. Evaluating Events • How does the event benefit participants? • How does the event benefit locals? • Does the event benefit those not in the room? • Is there a survey to rate the event?
  51. 51. Recommendations • Free Wi-Fi • Live streaming and Archived Videos • Public Photo Safaris and Sound Walks • Contests and Awards • Wiki !
  52. 52. Good Practices • Accessibility • Diversity and Local Engagement • Food Recycling or Compost • Free Wi-Fi and Livestreaming • Paying Speakers • Public Transportation • Transparency
  53. 53. planeta.wikispaces.com/events
  54. 54. KUDOSKurt Ackermann Aurora Bazan Rogelio Ballesteros Ethan Gelber Martin Hatchuel Oliver Hillel Anders Kärrstedt Catherine Mack Aivar Ruukel Kanyinke Sena Carlos and Lucero Topete Grupo Lula’a Guerreros de Oaxaca Creative Commons First Friday Las Vegas Parques Nacionales de Colombia Future Tense NASA NetHui UNESCO
  55. 55. slideshare.net/planeta/engagingevents Please Share
  56. 56. @ronmader

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