An overview on the GTD methodology and how you can use Plancake to get the right things done. http://www.plancake.com Plancake is an opensource and free task manager and todo list manager.

1. Getting The Right Things Done Presented by Daniele Occhipinti, Director of Plancake.com

3. Explaining how Plancake can help you get the right things done.

4. Ultimately, showing you how to get the most from your time.

5. The Book “Getting Things Done” This 30-minute first part is a summary of the 'Getting Things Done' (GTD) book by David Allen. The book presents a method to make the most of your time, achieve your goals, be more reliable and less stressed. We are not just talking about office environment. This is a sort of life-style.

6. The Book (2) You don't need any extra knowledge to use your time more effectively. What you need it is just some hints (that is what the book provides). The whole book (almost 300 pages) is mostly a comment to 'The Image'. That is a workflow that summaries the Allen's method on how to manage tasks and plan projects. Let's have a look at 'The Image'.

8. The Image – aka The WorkFlow (1) Stuff is everything you feel you have a commitment to (even if only unconsciously). Put everything in your in-basket(s). You can have more than one basket (ie on the move). You have to put EVERYTHING there Your mind will be empty, ready to relax or to take on the next challenge with all the energy available Organize (see workflow)

9. The Image – aka WorkFlow (2) An action is simply a tangible/physical task that can be done in one single step A project is anything that requires more than one action to be done Project: 'Tara's birthday' Actions: 'Call Chris and ask about Tara's favourite colour', 'Go to M&S', 'Check John Lewis catalogue', 'Go to Wo's and buy a funny card about Australians'

11. Use contexts

13. "A few actions can be done anywhere (like drafting ideas about a project with pen and paper), but most require a specific location (at home, at your office) or having some productivity tool at hand, such as a phone or a computer. These are the first factors that limit your choices about what you can do in the moment." David Allen, "Getting Things Done (GTD)

16. Outcome visioning

17. Brainstorming

18. Organizing

19. Identifying next actions

21. If the project is still on your mind, there is more planning to do.

22. The brainstorming phase is vital. It is much better to have an excess of ideas than not having enough ideas to turn into actions. Here the quantity is more important than the quantity.

25. Is there an easier way?

27. Calendar

28. Space where you keep your reference material organized

29. Trash bin

30. Pen and paper

31. How to implement the method (2) Software can help: Google Calendar, RTM, PlanCake The important points are: everything has to be as easy as possible + fun-to-use. Otherwise you will trash or mis-organize stuff that could be important later. you must fully trust your system (no sw and human faults / always up-to-date) in order to free your memory and follow your heart

32. Review – What people don't do To keep on trusting your system, you have to review it regularly i.e. to be comfortable picking an action for the 'Next actions' list What to review? next-actions list: maybe something is not important anymore or must be allocated to a specific due date projects list – to generate new next actions and not to forget about them

33. Recap This was a very quick presentation. My goals were: Show you need a tool, a method to manage your tasks. Your brain alone is not able to do that (missing due date, reactive VS proactive). Show that with the right tools/methods you can be more reliable – people will notice that I ntroduce the GTD method - if you are interested you can find the book on Amazon.

34. Important thoughts Remind everyone how important your time is...it doesn't come back. You have to make the most of it Before doing something, think twice. Ask yourself: what if I don't do it? Is it that bad? Remember that when you do something (one thing) you don't do something else (tens of things) Before doing something chunky, ask yourself: what if I defer it? Planning is vital. We get paid back not by merely doing things but by achieving goals.

36. It is free, Open Source and uses cutting-edge technologies.

37. I left my job as Lead Developer in October 2010

38. Since than, I have been working full time on Plancake.

39. I incorporated a Limited Company in March 2011 in London, UK

41. Lets you organize your stuff in the way you like

42. Its Inbox is the perfect way to make sure you don't miss a thing

43. Helps you achieve your goals, thanks to the blog posts on personal development

45. Copyright 2011 Danyuki Software Limited License Creative Commons CC BY-ND http://creativecommons.org/licenses/by-nd/3.0/legalcode ------------------------------------------------------------------------------------------------- Picture taken from: http://hdbizblog.com/blog/2007/10/02/thoughts-on-lean-and-the-gtd-workflow-part-i/ GTD and Getting Things Done are registered trademarks of the David Allen & Co.