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Plan Ahead Events - Metro DC Overview

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Discover how Plan Ahead Events - Metro DC can plan and manage your next meeting or event and supply customized promotional materials.

Plan Ahead Events is a full-service meetings and events management company, serving clientele worldwide and one of the meeting and event industry’s only firms with an international network of event managers.

We are your single source for excellence on all occasions and deliver creative solutions for meetings, conventions, trade shows, special events and incentive travel. We will handle all the details involved in planning your event from concept to completion and take the time consuming, labor-intensive details of event planning off of your desk!

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Plan Ahead Events - Metro DC Overview

  1. 1. Tom Azcona President & GM Plan Ahead Events – Metro D.C. [email_address] www.PlanAheadEvents-MetroDC.com
  2. 2. <ul><li>Plan Ahead Events is a full-service meetings and events management company, serving clientele worldwide and one of the meeting and event industry’s only firms with an international network of event managers. </li></ul><ul><li>We are your single source for excellence on all occasions and deliver creative solutions for meetings, conventions, trade shows, special events and incentive travel. We will handle all the details involved in planning your event from concept to completion and take the time consuming, labor-intensive details of event planning off of your desk! </li></ul>About Us
  3. 3. Our Network Over 60 Locations in the Western Hemisphere
  4. 4. Meetings and Conventions
  5. 5. Special Events
  6. 6. Incentive Travel
  7. 7. <ul><li>This 2009 study found that: </li></ul><ul><li>“ Meetings and events have the highest return on investment of any marketing platform!” </li></ul>
  8. 8. <ul><li>Question: Why does Event Marketing provide the greatest ROI? </li></ul>Key Take-away: 72% of respondents consider event marketing to provide the greatest ROI because it includes opportunities for in-person (face to face) contact. Why Event Marketing Provides Greatest ROI
  9. 9. The Value of Networking Oxford Economics: U.S. Travel Association, Washington, DC
  10. 10. Value of Our Services The Kellogg School of Management
  11. 11. Return On Investment <ul><li>We work with each client individually to find additional revenue sources and virtually pay for ourselves. </li></ul><ul><li>  </li></ul>This creates an incredible Return on Investment! 
  12. 12. Services <ul><li>Press Releases </li></ul><ul><li>Transportation </li></ul><ul><li>Theme Development </li></ul><ul><li>Décor & Props </li></ul><ul><li>Food & Beverage Planning </li></ul><ul><li>AV Management </li></ul><ul><li>Collateral Material Design </li></ul><ul><li>Exhibitor Sales </li></ul><ul><li>On-Site Management </li></ul><ul><li>Security & VIP Handling </li></ul><ul><li>Event Evaluation & Surveys </li></ul><ul><li>Photography & Video </li></ul><ul><li>Travel Arrangements </li></ul><ul><li>Budget Creation & Management </li></ul><ul><li>Site Selection </li></ul><ul><li>Vendor Negotiation </li></ul><ul><li>Web Site Creation </li></ul><ul><li>Online/On-Site Registration </li></ul><ul><li>Printing & Mailing </li></ul><ul><li>Marketing Materials </li></ul><ul><li>Equipment & Supply Rentals </li></ul><ul><li>Sponsorship Acquisition </li></ul><ul><li>Entertainment Booking </li></ul><ul><li>Off-Site Program Management </li></ul>
  13. 13. Our Philosophy <ul><li>At Plan Ahead Events, we believe in providing every client with an unrivaled level of service. Each event will receive the highly individualized attention of our Event Management Specialists. We use our experience, enthusiasm and passion for detail to deliver cutting edge solutions that will capture the magic of your event and maximize your ROI. </li></ul><ul><li>It’s What We Do </li></ul>
  14. 14. <ul><li>Questions? </li></ul>

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