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A REVIEW OF EXISTING STANDARDS IN PHILIPPINE LIBRARIES by ELNORA L. CONTI Director, Thomas Jefferson  Information Center, ...
What are Standards? <ul><li>National Standards Policy Advisory Committee </li></ul><ul><li>A prescribed set of rules condi...
What are Standards? <ul><li>American Library Association (ALA) </li></ul><ul><li>Policies which describe shared values and...
What are Standards? <ul><li>- may define both qualitative and quantitative  criteria </li></ul><ul><li>- present goals tow...
Why standardize? <ul><li>Republic Act 9246 </li></ul><ul><li>An act modernizing the practice of librarianship in the Phili...
Article I, Sec. 5 Scope of the practice of librarianship <ul><li>(1)  Selection and acquisition of multi-media sources of ...
<ul><li>(2)  Cataloguing and classification of knowledge of sources of information into relevant organize collections and ...
<ul><li>(3)  Development of computer-assisted/computer backed information systems which would permit online and network se...
<ul><li>(5)  Teaching, lecturing and reviewing of library, archives and information science subjects, including subjects g...
<ul><li>(6)  Rendering of services involving technical knowledge/expertise in abstracting, indexing, cataloguing and class...
<ul><li>(7)  Preparation, evaluation or appraisal of plans, programs and/or projects for the establishment, organization, ...
<ul><li>(8)  Provision of professional and consultancy services or advice on any aspect of librarianship; and </li></ul><u...
Article II, Sec 8 Powers, Functions and Duties of the Board <ul><li>The Board shall exercise executive/administrative, rul...
<ul><li>(a)  To promulgate and administer rules and regulations necessary to carry out the provisions of this Act; </li></...
<ul><li>(f)  To adopt policies and set the standards for all types of libraries, librarians and practice of librarianship ...
<ul><li>(g)  To ensure, in coordination with the Commission on Higher education (CHED), that all institutions offering lib...
<ul><li>(h)  To adopt and prescribe a Code of Ethics and a Code of Technical Standards for Librarians; </li></ul><ul><li>(...
<ul><li>(k)  To prepare, adopt, issue or amend the syllabi or terms of specification of subjects for the librarian licensu...
<ul><li>(l)  To discharge other powers and duties as the Board may deem necessary for the practice of librarianship and th...
What has been done? <ul><li>Some Facts: </li></ul><ul><li> Elementary Schools (2005-06) </li></ul><ul><li>Public  37,161  ...
Some facts: <ul><li>Secondary Schools  (2005-06) </li></ul><ul><li>Public 4,915 </li></ul><ul><li>Private 3,372 </li></ul>...
Some Facts: <ul><li>Higher Education Institutions (2005) </li></ul><ul><li>W/S  W/0 </li></ul><ul><li>Public (SUC’s,LUC’s,...
What has been done? <ul><li>BFL-PRC Task Force on Library Standards: </li></ul><ul><li>Formulation of Standards for: </li>...
BFL Recommended Format <ul><li>I.  MGO (Mission, Goals, Objectives) </li></ul><ul><li>A. General Statement </li></ul><ul><...
BFL Recommended Format <ul><li>B. Role of the Library in the  organization </li></ul><ul><li>C. Social Responsibility </li...
BFL Recommended Format <ul><li>III. Human Resources –  </li></ul><ul><li>A. Size and Qualification </li></ul><ul><li>Profe...
BFL Recommended Format <ul><li>IV. Collection Development and  Maintenance </li></ul><ul><li>A.  Collection Development </...
BFL Recommended Format <ul><li>V.  Services and Utilization </li></ul><ul><li>A. General </li></ul><ul><li>B. Special </li...
BFL Recommended Format <ul><li>1. Collection </li></ul><ul><li>2. Staff </li></ul><ul><li>3. Service </li></ul><ul><li>C. ...
BFL Recommended Format <ul><li>VIII. Linkages </li></ul><ul><li>A. Foreign </li></ul><ul><li>B. Local </li></ul>
The Standards Matrix <ul><li>In a separate document: </li></ul><ul><li>Academic libraries </li></ul><ul><li>Public librari...
ACCREDITATION BODIES <ul><li>Federation of Accrediting Agencies of the Philippines (FAAP) </li></ul><ul><li>Catholic Educa...
ACCREDITATION BODIES <ul><li>Philippine Association of Colleges and Universities (PACU) 1950 </li></ul><ul><li>Founded the...
WHAT NEEDS TO BE DONE? <ul><li>FINALIZING the STANDARDS –  </li></ul><ul><li>Creation of a task force/consultants </li></u...
WHAT NEEDS TO BE DONE? <ul><li>EDITING/REVISING TO INCORPORATE COMMENTS/SUGGESTIONS RECOMMENDATIONS </li></ul><ul><li>PRIN...
ACADEMIC LIBRARIES <ul><li>Mission, Goals & Objectives </li></ul><ul><li>Shall develop an explicit statement of its missio...
ACADEMIC LIBRARIES <ul><li>Administration </li></ul><ul><li>Supervision and control shall be clearly defined; should be ad...
ACADEMIC LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Shall have sufficient number and variety of staff; size and q...
ACADEMIC LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection Development  should be the ...
ACADEMIC LIBRARIES <ul><li>Periodicals : 50 periodical titles (minimum) less than 1000 enrollment; 1000-3000 – 75 titles; ...
ACADEMIC LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Reader Services  – shall include Reference an...
ACADEMIC LIBRARIES <ul><li>Physical Facilities </li></ul><ul><li>Adequate space should be provided to house the collection...
ACADEMIC LIBRARIES <ul><li>Financial Resources   </li></ul><ul><li>Shall have an annual budget 10% of the total operating ...
PUBLIC  LIBRARIES <ul><li>Mandate: The National Library  (RA 7743 June 17, 1994  PL – 994) </li></ul><ul><li>Mission, Goal...
PUBLIC  LIBRARIES <ul><li>Administration </li></ul><ul><li>Shall operate under the administrative supervision of the local...
PUBLIC  LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Staff – Professional librarian who is licensed.  Size of staff...
PUBLIC  LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection shall include books, multime...
PUBLIC  LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Library service shall be provided with the hig...
PUBLIC  LIBRARIES <ul><li>Physical Facilities </li></ul><ul><li>Library should be centrally located within the community a...
PUBLIC  LIBRARIES <ul><li>Financial Resources </li></ul><ul><li>Shall be provided a budget to cover personal services, mai...
PUBLIC  LIBRARIES <ul><li>Linkages </li></ul><ul><li>Public Libraries Information Network (PUBLIN) launched in 1999 </li><...
SPECIAL  LIBRARIES <ul><li>Mission, Goals & Objectives </li></ul><ul><li>To provide efficient accurate relevant and timely...
SPECIAL  LIBRARIES <ul><li>Administration </li></ul><ul><li>Shall be administered by a librarian with the required experti...
SPECIAL  LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Depends on the recruitment policy of the office </li></ul><ul...
SPECIAL  LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection development is dependent on...
SPECIAL  LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Must provide materials and services appropria...
SPECIAL  LIBRARIES <ul><li>Financial Resources </li></ul><ul><li>Shall  be provided with adequate and continuing budgetary...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>DECS Order No. 6 s1998 </li></ul><ul><li>Ad Hoc Committee Created by BFL </li></ul>...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Mission, Goals & Objectives </li></ul><ul><li>DECS </li></ul><ul><li>A library is a...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom: </li></ul><ul><li>The fundamental purpose of the school library media cen...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Administration </li></ul><ul><li>DECS </li></ul><ul><li>Shall be under the supervis...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Human Resources </li></ul><ul><li>DECS : </li></ul><ul><li>Every complete elementar...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Qualifications : </li></ul><ul><li>Elementary – BSEEd or BEEd major in LS or at lea...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom : </li></ul><ul><li>500 – 1 full time print, 1 full time  non-print, 1 lib...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Collection Development and Maintenance </li></ul><ul><li>DECS: </li></ul><ul><li>Re...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Books </li></ul><ul><li>500-(999) – Basic of 10, 000 or 10  books/student and profe...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Reader Services and Utilization </li></ul><ul><li>DECS:  (Library Programs /Service...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom: </li></ul><ul><li>The school library should be open before, during and af...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Physical Facilities </li></ul><ul><li>DECS : </li></ul><ul><li>There must be a sepa...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdhocCom </li></ul><ul><li>Should be centrally located, accessible with provision f...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Financial Resources </li></ul><ul><li>DECS : </li></ul><ul><li>Library funds shall ...
SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Linkages </li></ul><ul><li>DECS: </li></ul><ul><li>Not specified but gave provision...
<ul><li>THANK YOU and </li></ul><ul><li>HAVE A GOOD DAY! </li></ul>
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Review of Existing Standards

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Powerpoint presentation entitled "A Review of Existing Standards in Philippine Libraries" prepared by Ms. Elnora Conti and presented by BFL Chair Prof Corazon Nera during the Forum: CPE for Librarians last April 18, 2007 at Lyceum of Batangas, Batangas City

Published in: Business, Education

Review of Existing Standards

  1. 1. A REVIEW OF EXISTING STANDARDS IN PHILIPPINE LIBRARIES by ELNORA L. CONTI Director, Thomas Jefferson Information Center, U.S. Embassy, Ermita, Manila Member, Board for Librarians, PRC
  2. 2. What are Standards? <ul><li>National Standards Policy Advisory Committee </li></ul><ul><li>A prescribed set of rules conditions, or requirements, concerning definition of terms, classification of components; specifications of materials, performance or operations; delineation of procedures; or measurements of quantity and quality in describing materials, products, systems, services or practices. </li></ul>
  3. 3. What are Standards? <ul><li>American Library Association (ALA) </li></ul><ul><li>Policies which describe shared values and principles of performance for a library </li></ul><ul><li>- tend to be comprehensive covering a broad scope of programs and services provided by a library </li></ul>
  4. 4. What are Standards? <ul><li>- may define both qualitative and quantitative criteria </li></ul><ul><li>- present goals toward which the profession aspires </li></ul><ul><li>- may include statements expressed in relative terms; that is by relating library performance to norms derived from a reference population </li></ul><ul><li>- set criteria for the decisions and actions of those concerned with the planning and administering and accrediting library services </li></ul>
  5. 5. Why standardize? <ul><li>Republic Act 9246 </li></ul><ul><li>An act modernizing the practice of librarianship in the Philippines thereby repealing RA 6966, entitled: “An act regulating the practice of librarianship and prescribing the qualifications of librarians” </li></ul>
  6. 6. Article I, Sec. 5 Scope of the practice of librarianship <ul><li>(1) Selection and acquisition of multi-media sources of information which would best respond to clientele’s need for adequate, relevant and timely information; </li></ul>
  7. 7. <ul><li>(2) Cataloguing and classification of knowledge of sources of information into relevant organize collections and creation of local databases for speedy access, retrieval or delivery of information; </li></ul>
  8. 8. <ul><li>(3) Development of computer-assisted/computer backed information systems which would permit online and network services; </li></ul><ul><li>(4) Establishment of library systems and procedures; dissemination of information; rendering of information, reference and research assistance; archiving; and education of users; </li></ul>
  9. 9. <ul><li>(5) Teaching, lecturing and reviewing of library, archives and information science subjects, including subjects given in the licensure examination; </li></ul>
  10. 10. <ul><li>(6) Rendering of services involving technical knowledge/expertise in abstracting, indexing, cataloguing and classifying; or the preparation of bibliographies, subject authority lists, thesauri and union catalogues/lists </li></ul>
  11. 11. <ul><li>(7) Preparation, evaluation or appraisal of plans, programs and/or projects for the establishment, organization, development and growth of libraries and information centers, and the determination of library requirements for space, buildings, structures or facilities; </li></ul>
  12. 12. <ul><li>(8) Provision of professional and consultancy services or advice on any aspect of librarianship; and </li></ul><ul><li>(9) Organization, conservation and restoration of historical and cultural documents and other intellectual properties </li></ul>
  13. 13. Article II, Sec 8 Powers, Functions and Duties of the Board <ul><li>The Board shall exercise executive/administrative, rule making and quasi-judicial powers in carrying out the provision of this Act. It shall be vested with the following specific powers, functions, duties and responsibilities: </li></ul>
  14. 14. <ul><li>(a) To promulgate and administer rules and regulations necessary to carry out the provisions of this Act; </li></ul><ul><li>(e) To look into the conditions affecting the practice of librarianship, and when necessary, adopt such measures as may be deemed proper for the enhancement and maintenance of high ethical, moral and professional standards of librarianship </li></ul>
  15. 15. <ul><li>(f) To adopt policies and set the standards for all types of libraries, librarians and practice of librarianship </li></ul>
  16. 16. <ul><li>(g) To ensure, in coordination with the Commission on Higher education (CHED), that all institutions offering library, archives and information science education comply with prescribed standards for curriculum, faculty and facilities for course offerings of library science, or library and information science; </li></ul>
  17. 17. <ul><li>(h) To adopt and prescribe a Code of Ethics and a Code of Technical Standards for Librarians; </li></ul><ul><li>(j) To prescribe guidelines in the Continuing Professional Education (CPE) in coordination with the accredited and integrated association for professional librarians </li></ul>
  18. 18. <ul><li>(k) To prepare, adopt, issue or amend the syllabi or terms of specification of subjects for the librarian licensure examination consistent with the policies and standards set by the CHED </li></ul>
  19. 19. <ul><li>(l) To discharge other powers and duties as the Board may deem necessary for the practice of librarianship and the continued growth of librarians, libraries and library education in the Philippines </li></ul>
  20. 20. What has been done? <ul><li>Some Facts: </li></ul><ul><li> Elementary Schools (2005-06) </li></ul><ul><li>Public 37,161 </li></ul><ul><li>Private 4,788 </li></ul><ul><li>Total 41,949 </li></ul>
  21. 21. Some facts: <ul><li>Secondary Schools (2005-06) </li></ul><ul><li>Public 4,915 </li></ul><ul><li>Private 3,372 </li></ul><ul><li>TOTAL 8,287 </li></ul>
  22. 22. Some Facts: <ul><li>Higher Education Institutions (2005) </li></ul><ul><li>W/S W/0 </li></ul><ul><li>Public (SUC’s,LUC’s,CSI) 424 175 </li></ul><ul><li>TOTAL 599 </li></ul><ul><li> Non-Sec Sec </li></ul><ul><li>Private 1,033 330 </li></ul><ul><li>TOTAL 1,363 </li></ul><ul><li>GRAND TOTAL 1,962 </li></ul>
  23. 23. What has been done? <ul><li>BFL-PRC Task Force on Library Standards: </li></ul><ul><li>Formulation of Standards for: </li></ul><ul><li>1. Academic libraries </li></ul><ul><li>2. Public libraries </li></ul><ul><li> 3. School libraries </li></ul><ul><li> 4. Special libraries </li></ul>
  24. 24. BFL Recommended Format <ul><li>I. MGO (Mission, Goals, Objectives) </li></ul><ul><li>A. General Statement </li></ul><ul><li>B. Specific Statement </li></ul><ul><li>II Administration </li></ul><ul><li>A. Legal basis (Place of the library in the organizational structure </li></ul>
  25. 25. BFL Recommended Format <ul><li>B. Role of the Library in the organization </li></ul><ul><li>C. Social Responsibility </li></ul><ul><li>D. General Policy (Library manual) </li></ul><ul><li>E. Special policies for each component </li></ul>
  26. 26. BFL Recommended Format <ul><li>III. Human Resources – </li></ul><ul><li>A. Size and Qualification </li></ul><ul><li>Professional </li></ul><ul><li>Non-Professional </li></ul><ul><li>B. Recruitment and Selection </li></ul>
  27. 27. BFL Recommended Format <ul><li>IV. Collection Development and Maintenance </li></ul><ul><li>A. Collection Development </li></ul><ul><li>1. Scope </li></ul><ul><li>2. Size </li></ul><ul><li>3. Growth role </li></ul><ul><li>B. Organization </li></ul><ul><li>1. Technical processing </li></ul><ul><li>2. Physical Arrangement </li></ul>
  28. 28. BFL Recommended Format <ul><li>V. Services and Utilization </li></ul><ul><li>A. General </li></ul><ul><li>B. Special </li></ul><ul><li>C. Library Hours </li></ul><ul><li>VI. Physical Facilities </li></ul><ul><li>A. Location </li></ul><ul><li>B. Space allocation </li></ul>
  29. 29. BFL Recommended Format <ul><li>1. Collection </li></ul><ul><li>2. Staff </li></ul><ul><li>3. Service </li></ul><ul><li>C. Furniture and equipment </li></ul><ul><li>D. Security and control </li></ul><ul><li>VII. Financial Resources </li></ul><ul><li>A. Funding Sources </li></ul>
  30. 30. BFL Recommended Format <ul><li>VIII. Linkages </li></ul><ul><li>A. Foreign </li></ul><ul><li>B. Local </li></ul>
  31. 31. The Standards Matrix <ul><li>In a separate document: </li></ul><ul><li>Academic libraries </li></ul><ul><li>Public libraries </li></ul><ul><li>School libraries </li></ul><ul><li>Special libraries </li></ul>
  32. 32. ACCREDITATION BODIES <ul><li>Federation of Accrediting Agencies of the Philippines (FAAP) </li></ul><ul><li>Catholic Educational Association of the Philippines (CEAP) 1941 </li></ul><ul><li>Philippine Accrediting Association of Schools, Colleges, Universities (PAASCU) 1957 Formerly CEAP </li></ul><ul><li>Association of Christian Schools, Colleges and Universities (ACSCU) 1046 later became ASCU-AA in 1976 </li></ul>
  33. 33. ACCREDITATION BODIES <ul><li>Philippine Association of Colleges and Universities (PACU) 1950 </li></ul><ul><li>Founded the Philippine Association of Colleges and Universities Commission on Accreditation (PACUCOA) 1973 non-sectarian </li></ul><ul><li>Philippine Association of State Colleges and Universities (PASUC) 1967 Founded the Accrediting Agency of Chartered Colleges and Universities of the Philippines (AACCUP) 1987 </li></ul>
  34. 34. WHAT NEEDS TO BE DONE? <ul><li>FINALIZING the STANDARDS – </li></ul><ul><li>Creation of a task force/consultants </li></ul><ul><li>PRESENTATION of the STANDARDS to the REGIONS and or CONSULTATION WITH LIBRARIANS or LIBRARY GROUPS </li></ul><ul><li>PRESENTATION of the FINAL DRAFT to the BFL – for REVIEW and COMMENTS </li></ul>
  35. 35. WHAT NEEDS TO BE DONE? <ul><li>EDITING/REVISING TO INCORPORATE COMMENTS/SUGGESTIONS RECOMMENDATIONS </li></ul><ul><li>PRINTING OF THE STANDARDS </li></ul><ul><li>DISTRIBUTION/DISSEMINATION </li></ul>
  36. 36. ACADEMIC LIBRARIES <ul><li>Mission, Goals & Objectives </li></ul><ul><li>Shall develop an explicit statement of its mission in conformity with the mandate of the parent institution; the development of library mission and goals shall be the responsibility of the library head and staff in consultation with the school officials; and library objectives shall be reviewed periodically and revised as necessary </li></ul>
  37. 37. ACADEMIC LIBRARIES <ul><li>Administration </li></ul><ul><li>Supervision and control shall be clearly defined; should be administered by a full time professional with Masters Degree in Library Information and Information Science; has an Advisory Library Committee; shall have a development plan to include development and improvement of library resources </li></ul>
  38. 38. ACADEMIC LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Shall have sufficient number and variety of staff; size and qualification determined by size & scope of collection, number of hours , rate of acquisition, rate of circulation, nature of processing & nature of service demand </li></ul><ul><li>First 500 students: 1 professional, 2 clerical staff; for every 1000 additional students 1 full time librarian </li></ul><ul><li>Professional staff – College – BSLS; University – Masters in Library / Information Science </li></ul><ul><li>Support Staff –Paraprofessionals – BS in any field of Lib/Inf. Sc. and staff doing clerical work should also be a Bachelors degree holders </li></ul><ul><li>Status – Academic or faculty status </li></ul>
  39. 39. ACADEMIC LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection Development should be the responsibility of the Advisory Lib. Com. (ALC); shall have a written collection development policies approved by the ALC; should conduct periodic review of collection </li></ul><ul><li>Holdings – Core collection of 5,000 well selected titles for college; 10,000 for university; </li></ul>
  40. 40. ACADEMIC LIBRARIES <ul><li>Periodicals : 50 periodical titles (minimum) less than 1000 enrollment; 1000-3000 – 75 titles; over 3000 - 100 titles </li></ul><ul><li>Organization : Should be catalogued and classified according to standard accepted bibliographic description and a system of classification </li></ul><ul><li>Preservation – Shall have a preservation program </li></ul><ul><li>Security –Shall have policies on security, if possible an electronic surveillance system </li></ul>
  41. 41. ACADEMIC LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Reader Services – shall include Reference and information services, Circulation, library instruction, audio-visual, electronic resources, photocopying and other services </li></ul><ul><li>Hours – shall open 10 hours daily </li></ul><ul><li>Lending policies; Shall adopt an open shelf system for easy access; promote reader services by regular announcement or display of new acquisition </li></ul>
  42. 42. ACADEMIC LIBRARIES <ul><li>Physical Facilities </li></ul><ul><li>Adequate space should be provided to house the collection, offices for the staff, librarian’s office and storage space; space for special services </li></ul><ul><li>Seating capacity of not less than 10% of the total enrollment computed at 2 sq. m. per reader; proper lighting and ventilation; functional furniture and equipment </li></ul>
  43. 43. ACADEMIC LIBRARIES <ul><li>Financial Resources </li></ul><ul><li>Shall have an annual budget 10% of the total operating budget of the institution; library fee shall be at realistic level </li></ul><ul><li>Linkages The Academic library shall explore internal and external linkages; participates in inter-institutional activities and cooperative program or sharing of resources encouraged </li></ul><ul><li>Prepared by: L. Gregorio (BFL), A. Santos, T. Moran, T. Hernandez, and N. Claravall </li></ul>
  44. 44. PUBLIC LIBRARIES <ul><li>Mandate: The National Library (RA 7743 June 17, 1994 PL – 994) </li></ul><ul><li>Mission, Goals & Objectives </li></ul><ul><li>Public library (PL) and information service responsive to the needs of the community; to build within each library an information center about its respective community—its resources, history, people, customs and traditions, etc; and to develop nationally, a network and linkages among public libraries with the National Library as the center in order to facilitate research and reference needs of patrons </li></ul>
  45. 45. PUBLIC LIBRARIES <ul><li>Administration </li></ul><ul><li>Shall operate under the administrative supervision of the local government (local chief executive) unit and under the technical supervision of the NLP; a Public Library shall be managed by a professionally trained and competent librarian </li></ul>
  46. 46. PUBLIC LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Staff – Professional librarian who is licensed. Size of staff shall depend on the population served and the size of the collection 50,000 an additional one professional and one support staff </li></ul><ul><li>Technical staff, support staff, library aids , and others (maintenance) </li></ul><ul><li>Salary is according to the Salary Standardization Scheme for Government Workers – Librarian I to V </li></ul>
  47. 47. PUBLIC LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection shall include books, multimedia and other state of the art technologies, periodicals, pamphlets and other audio-visual materials; shall maintain local history collection; a minimum of 3,000 for region, provinces, cities and first class municipalities; 2,000municipalities, lower than 1st class, 500 for barangay reading center; provision of an annual 10% increase of the collection </li></ul>
  48. 48. PUBLIC LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Library service shall be provided with the highest degree of efficiency and integrity keeping in mind that the public library is a service agency of the government; open shelf system; shall have reference and research, circulation, a children’s section, outreach program and services; organization of Friends Group to act as support of the library </li></ul>
  49. 49. PUBLIC LIBRARIES <ul><li>Physical Facilities </li></ul><ul><li>Library should be centrally located within the community and should be accessible to all library users by all means of transportation and shall provide access to physically disabled </li></ul><ul><li>The size of the library shall be in proportion to the population, collection staff and services, 48-60 regional provincial, city; 36-48 for other municipalities and at least 12-24 for barangay </li></ul>
  50. 50. PUBLIC LIBRARIES <ul><li>Financial Resources </li></ul><ul><li>Shall be provided a budget to cover personal services, maintenance and operating expenses (fund for travel expenses, attendance to seminars, training, subscription to periodicals and other reference materials, and furniture </li></ul><ul><li>Reports and inventory – an annual narrative and statistical report be prepared; shall develop a monitoring system of its operation and procedures </li></ul>
  51. 51. PUBLIC LIBRARIES <ul><li>Linkages </li></ul><ul><li>Public Libraries Information Network (PUBLIN) launched in 1999 </li></ul><ul><li>Prepared by: </li></ul><ul><li>The National Library </li></ul>
  52. 52. SPECIAL LIBRARIES <ul><li>Mission, Goals & Objectives </li></ul><ul><li>To provide efficient accurate relevant and timely information service to its respective institution through a systematically organized collection; maintain a proactive role as information provider and disseminator to be globally competitive as well as uphold and promote the principles of high ethical standards of library profession at all times </li></ul>
  53. 53. SPECIAL LIBRARIES <ul><li>Administration </li></ul><ul><li>Shall be administered by a librarian with the required expertise, education experience and other qualifications provided by RA 6966 ; other library personnel staff hiring shall be vested on the library administrator; has the authority to select and recommend reference materials to be purchased </li></ul><ul><li>Special Libraries social responsibility as center of information shall provide its users equal access to library collection, equipment and technologies </li></ul>
  54. 54. SPECIAL LIBRARIES <ul><li>Human Resources </li></ul><ul><li>Depends on the recruitment policy of the office </li></ul><ul><li>Professional staff – one (1) with the subject specialization of said library as maybe law, business, banking, etc, must be licensed or a subject specialist in the field preferably with 18 units in LIS; for government agencies, a master’s degree in LIS to become a chief of division as per civil service law; academic and special librarians, a master’s degree (PAASCU) rules </li></ul><ul><li>Non-professional staff- college degree holder with knowledge of IT or government eligibility required </li></ul><ul><li>Training of staff for continuing education CPE for the professional librarian </li></ul>
  55. 55. SPECIAL LIBRARIES <ul><li>Collection Development and Maintenance </li></ul><ul><li>Collection development is dependent on: institutional policy, librarian skill and capability, budget, pertinent laws (copyright, property accountability; networking and resource facilities, library facilities, equipment </li></ul><ul><li>Recommend a library committee with the librarian as a member </li></ul><ul><li>Application of online information system and other IT must be provided </li></ul><ul><li>Organization of the collection must be according to generally accepted standards (DDC, LC); computerization of technical services is recommended </li></ul>
  56. 56. SPECIAL LIBRARIES <ul><li>Reader Services and Utilization </li></ul><ul><li>Must provide materials and services appropriate to the organization’s goal, size, number of staff and institutional responsibilities </li></ul><ul><li>Library Hours shall be during office hours and may be rendered beyond as need arises </li></ul><ul><li>Technical services – acquisitions, cataloging and classification, mechanical processing, indexing, current awareness services, SDI </li></ul><ul><li>Reader services – reference, circulation, periodicals, audio-visual, interlibrary-loan/resource sharing, photocopying </li></ul>
  57. 57. SPECIAL LIBRARIES <ul><li>Financial Resources </li></ul><ul><li>Shall be provided with adequate and continuing budgetary support from the budget of the office depending on the program/project for the year </li></ul><ul><li>Linkages </li></ul><ul><li>Encourages resource sharing to enrich collection </li></ul><ul><li>Prepared by : Com. On Standards for Special Libraries </li></ul><ul><li>S. Nava (Chair) </li></ul><ul><li>M. Santos-Ong </li></ul><ul><li>C. Guevarra </li></ul><ul><li>E. Mimay </li></ul><ul><li>M. T. Elloso </li></ul>
  58. 58. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>DECS Order No. 6 s1998 </li></ul><ul><li>Ad Hoc Committee Created by BFL </li></ul><ul><li>chaired by Ms. Elizabeth Peralejo </li></ul>
  59. 59. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Mission, Goals & Objectives </li></ul><ul><li>DECS </li></ul><ul><li>A library is an information center, audio-visual center, and instructional material center whose functions include: systematically collect classify, store and retrieve information; the library is a service center, guidance center, material production center and most importantly teaching-learning center; each elementary and secondary school must have a functional library with the following components: </li></ul><ul><li>1. physical facilities </li></ul><ul><li>2. librarian </li></ul><ul><li>3. materials/collection </li></ul><ul><li>4. library programs and services </li></ul><ul><li>5. budget funds </li></ul>
  60. 60. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom: </li></ul><ul><li>The fundamental purpose of the school library media center is to help attain the objectives of the educational program (lists 6 specific objectives) </li></ul>
  61. 61. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Administration </li></ul><ul><li>DECS </li></ul><ul><li>Shall be under the supervision of a librarian or teacher librarian and lists 12 duties & responsibilities; monitoring of school libraries done regularly by DECS Central office, regional offices, and or school heads </li></ul><ul><li>AdHocCom: </li></ul><ul><li>Two or more professional librarians, should have competencies in both school library and audio-visual areas </li></ul>
  62. 62. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Human Resources </li></ul><ul><li>DECS : </li></ul><ul><li>Every complete elementary and secondary must have teacher-librarians and school librarians depending on the enrollment </li></ul><ul><li>500 or less – 1 teacher librarian </li></ul><ul><li>501-1000 one full time and I part time librarian </li></ul><ul><li>1000-2000 one full time librarian and one part-time teacher librarian </li></ul><ul><li>2000 above – an additional 1 full time for every 1000 enrollees </li></ul>
  63. 63. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Qualifications : </li></ul><ul><li>Elementary – BSEEd or BEEd major in LS or at least 15 units in LS </li></ul><ul><li>Secondary –BSE major in LS or with at least 15 units LS </li></ul><ul><li>Duties /responsibilities of the librarian specified </li></ul>
  64. 64. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom : </li></ul><ul><li>500 – 1 full time print, 1 full time non-print, 1 library clerk (LC) 1 AV technician </li></ul><ul><li>1000 – 2 full time, 1 non-print, 2 LC, 1 AV Technician </li></ul><ul><li>2000 – 1 Media coordinator, 2 full time, 1 non print, 3 LC, 2 AV technician </li></ul>
  65. 65. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Collection Development and Maintenance </li></ul><ul><li>DECS: </li></ul><ul><li>References to support the different subject areas, magazines, newspapers, etc </li></ul><ul><li>Very specific e.g. 1 set encyclopedia, 1 Fil-Eng, 1 Eng-Fil dictionary, etc. </li></ul><ul><li>AdHocCom: </li></ul><ul><li>Collection shall consists of up-to-date and relevant book, serials, pamphlets, non-books as well as electronic resources, shall contain local history collection about the school and librarian shall be responsible for the selection and acquisition </li></ul>
  66. 66. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Books </li></ul><ul><li>500-(999) – Basic of 10, 000 or 10 books/student and professional 5/teacher </li></ul><ul><li>1000-(2999) –15,000 or 12/student and 10/teacher </li></ul><ul><li>3000 above – 25,000 or 15 per/student and professional 15/teacher </li></ul><ul><li>Periodicals/Newspapers </li></ul><ul><li>500(999) – 15 titles/3 titles </li></ul><ul><li>1000-(2999) – 30 titles/4 titles </li></ul><ul><li>3000 above – 40 titles/5 titles </li></ul>
  67. 67. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Reader Services and Utilization </li></ul><ul><li>DECS: (Library Programs /Services) </li></ul><ul><li>Library orientation during opening of classes; lib. Programs included in the curriculum ½ a month library lesson conducted by the librarian; National Book Week, celebration, xerox of needed materials, library serves as information center of the school and the parents </li></ul>
  68. 68. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdHocCom: </li></ul><ul><li>The school library should be open before, during and after classes, open-shelf system; acquisition and other promotional activities be made periodically; coordination with faculty in promoting use of the library media center </li></ul><ul><li>Services: </li></ul><ul><li>Technical, Orientation/library instruction, reference, circulation, reading guidance, story telling and book talks, research, bibliographic as well as audio-visual services; interlibrary loans, Internet, OPAC </li></ul>
  69. 69. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Physical Facilities </li></ul><ul><li>DECS : </li></ul><ul><li>There must be a separate building or room properly constructed, well lighted, ventilated, centrally located and accessible to teachers and pupils, open shelf-system can accommodate at least 50 pupils for library lesson 1/week </li></ul><ul><li>Area: </li></ul><ul><li>500—72 sq m and an additional 1.2 sq per place for 8% of enrolment in excess of 500; shape preferably rectangular, 2/3 of the area for library users and 1/3 for the library collection </li></ul><ul><li>Specified numbers for furniture and equipment (typewriter, computer with printer, projector, TV, radio, etc.) </li></ul>
  70. 70. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>AdhocCom </li></ul><ul><li>Should be centrally located, accessible with provision for expansion, gives specifications for space </li></ul><ul><li>500 – 250 sqm and additional of 1.2 sqm per 8% of enrollment in excess of 500 </li></ul><ul><li>Specific items for Furniture and Equipment for both elementary and secondary, gives provision to security and control. </li></ul>
  71. 71. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Financial Resources </li></ul><ul><li>DECS : </li></ul><ul><li>Library funds shall be 5-10 of the school fund (division office); donations solicitations from civic assoc., alumni, parents and others </li></ul><ul><li>AdHocCom: </li></ul><ul><li>Should provide appropriate funds but not less than 2% of the total instructional budget annually; Library should be reviewed periodically, school should allocate for new improved mean of information access, new technologies and acquisitions </li></ul>
  72. 72. SCHOOL LIBRARIES/MEDIA CENTERS <ul><li>Linkages </li></ul><ul><li>DECS: </li></ul><ul><li>Not specified but gave provision for donations and solicitations from civic organizations, alumni, parents, members of the community, “friends of the library,” and others in item sources of library funds </li></ul><ul><li>AdHocCom: </li></ul><ul><li>May become part of the school consortium, links with other libraries, community, professional organization, NGO’s, Parents, Alumni, Book dealers, agents and foreign libraries </li></ul><ul><li>Prepared by: E. Peralejo (Chair) </li></ul><ul><li>L. Galvez </li></ul>
  73. 73. <ul><li>THANK YOU and </li></ul><ul><li>HAVE A GOOD DAY! </li></ul>

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