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Developing and Implementing Tools to Manage Hybrid Archives

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Developing and Implementing Tools to Manage Hybrid Archives

  1. 1. Bodleian Electronic Archives & Manuscripts Developing and Implementing Tools to Manage Hybrid Archives
  2. 2. futureArch & BEAM is the project to establish the BEAM service for 3 years (since Sept 2008) The goal: “ to enable the Bodleian Library to continue to develop and deliver archival and manuscript collections as the format of such material changes*” *which is to say becomes digital five staff: <ul><ul><li>Project Manager/Digital Archivist
  3. 3. Project Archivist
  4. 4. Two Software Engineers (of which I am one)
  5. 5. One graduate trainee a year for two years </li></ul></ul>funded by
  6. 6. Overview <ul><li>Bodleian archival work flow (by a software engineer :-))
  7. 7. How BEAM is 'hybridizing' it
  8. 8. Demonstrating the Ingest tool
  9. 9. BEAM tools & development principles </li></ul>
  10. 10. A simple view of archive work flow Transfer Catalogue Use Store quarantine time
  11. 11. Augmenting the work flow <ul><li>Identify
  12. 12. Transfer to BEAM
  13. 13. Staff access & metadata
  14. 14. Researcher access </li></ul>BEAM Transfer Catalogue Use Store Store quarantine time
  15. 15. <ul><li>Identify
  16. 16. Transfer to BEAM
  17. 17. Staff access & metadata
  18. 18. Researcher access </li></ul>Augmenting the work flow BEAM Transfer Catalogue Use Store Store Digital Transfer quarantine time
  19. 19. <ul><li>Identify
  20. 20. Transfer to BEAM
  21. 21. Staff access & metadata
  22. 22. Researcher access </li></ul>Augmenting the work flow BEAM Transfer Catalogue Use Store Store quarantine time
  23. 23. <ul><li>Identify
  24. 24. Transfer to BEAM
  25. 25. Staff access & metadata
  26. 26. Researcher access </li></ul>Augmenting the work flow BEAM Transfer Catalogue Use Store Store quarantine time
  27. 27. Issues so far <ul><li>Early identification
  28. 28. Separation
  29. 29. Safe storage
  30. 30. Access </li><ul><li>Cataloguers
  31. 31. Researchers
  32. 32. Public Web </li></ul></ul>
  33. 33. This mysterious blue box? ? BEAM Transfer Catalogue Use Store Store quarantine time
  34. 34. The mimetic BEAM Ingest Capture Meta Catalogue Use Store Transfer EAD Catalogue Store Digital Transfer Shelves Digital Store Preservation Actions
  35. 35. The mimetic BEAM Ingest Capture Meta Catalogue Use Store Transfer EAD Catalogue Store Digital Transfer Shelves Digital Store Preservation Actions
  36. 36. A bit about BEAM storage <ul><li>Bodleian's Digital Asset Management System
  37. 37. Two sites / two servers
  38. 38. Different storage technology </li><ul><li>One a self-healing file system, one tried and tested </li></ul><li>Must be local
  39. 39. Big & shiny but its still just a file system </li><ul><li>So anyone can do it! </li></ul></ul>
  40. 40. A BEAM Tool: Ingest
  41. 41. Tool building principles <ul><li>Open source where possible
  42. 42. Open standards where appropriate
  43. 43. Shortest path to “stabilisation”
  44. 44. Protect the original, transform late </li></ul>
  45. 45. Tool building principles <ul>Modules not monoliths! </ul>
  46. 46. More BEAM Tools <ul><li>Media recognition manual – see blog
  47. 47. Separation sheets
  48. 48. Collection Management Database
  49. 49. Web-based deposit </li></ul><ul><li>DAMS
  50. 50. Monitoring
  51. 51. Automatic Metadata
  52. 52. Cataloguer Interface
  53. 53. Reading Room Laptops </li></ul>

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