Hod cover letter to delegates for annual session 2013
February 5, 2013Attn: Chief & Official DelegatesSubject: HOD ANNUAL SESSIONDear Delegates:Greetings of peace!The annual session is fast approaching and we hope to get you ready for the humongous tasks that layahead. This year’s Annual Session theme “ Celebrating the 50 Golden Years of Creative Legislation” is agreat culmination of the work we as Chief and Official Delegates of our respective chapters andaffiliates tackled since the start of our term. We hope to give due honor and recognition to the Past HODSpeakers who have served House Of Delegates over the last 50 years during the Opening Ceremony.The Technical Working Group Committees have finally completed the review, styling and refinement ofthe output during the HOD Midyear Session in Cebu last September 2012. This was accomplished withthe able leadership of the TWG Chair and HOD Past Speaker Dr. Arlissa Aguiluz together with theConstitution & By laws Committee Chair: Dr. Diampo J. Lim, Committee Co-Chair: Trustee Dr. MannyCenteno, Committee Members: Trustee Dr. Mirasol Cabal, Trustee Dr. Aster Campanero, HOD Pro-Tempore Dr. Joan Carbonell, HOD Floor Leader Dr. Raymundo Edesio Lope, Parliamentarian and HODPast Speaker Dr. Luis Uy with the expert guidance of former senator Atty. Jose D. Lina.The Affiliates Forum held on January 10, 2012 at the PDA Bldg. headed by Trustee Dr. MalouCoronacion addressed the missing provisions concerning the Affiliates Societies. This is the new additionthat have not been tackled during the Midyear Session and will be of prime significance in ourdiscussion. The rest of the amendments were already discussed and only underwent editing by stylingand use of correct grammar and will not be subject for amendment.The attachments of this communication include the following: 1) Minutes of the Midyear Session 2012 2) Amended Constitution & Bylaws 3) Amended Dental Code of Ethics 4) Amended Philippine Dental Law (Republic Act 9484) 5) Pending Resolutions Please review them extensively and set aside a day for discussion in your chapters and affiliates so that we can fast track the discussion and approval on the first day of the annual session specially the provisions on the affiliates.
We hope to submit this Constitution & Bylaws with previously approved provisions submitted to andaccepted by the Securities & Exchange Commission last January 8, 2013 to the delegates. If 2/3 of thevoting delegates during the Annual Session will approve this then immediately on the next day April 12,2013 this will be submitted for ratification by the general members together with the Amendments tothe Dental Code of Ethics and the Philippine Dental Law or Republic Act 9484. This is the best and mosteconomical way of getting the approval of the general members as provided for in: Article XXVII Sec. 1 The provisions of this Constitution & Bylaws or any part thereof may be amended by atwo thirds (2/3) vote of the voting delegates present at a session of the House of Delegates provided,however that such document shall be submitted to a postal referendum or ratification by themembers of the Association at a General Assembly.However, the ultimate success is dependent upon our commitment to bringing these amendments toour members, get them to understand and make comments and finally getting their commitment toexercise their right to vote. In light of this may I appeal for your cooperation in ensuring that the yesvotes will get the majority of the total number of votes cast. Let us not put to waste our concertedeffort, time and money spent during the Midyear Sessions in Cebu and in the forthcoming AnnualSessions. Let us work together in pushing for its approval by the general members as it will also add afeather in the cap to your term of office as Chief and Official Delegates.Be reminded however, that we still have pending resolutions that were not tackled during the MidyearSession and these will be given priority after the amendments to the Constitution & Bylaws is finished.We will then take up the pending resolutions and only discuss new resolutions if there is still sufficienttime to do so.We are the lifeline of the PDA and have in our hands the task of determining the course it will follow inthe next 50 years or more of its existence. We are all responsible for its success and therefore inherentupon us to be united in exercising the authority vested upon us to steer the course towards upholdingour dignity as the most outstanding professional organization and bring glory and fame to the PhilippineDental Association. Per an approved house resolution dated March 2009, we, as CD and OD of our chapter and affiliate, areentitled to a 50% discount of our convention registration fee This will be refunded only after theconvention.Please take the time to review and give us your chapters’ and affiliates’ comments by sending them byemail not later than March 15, 2013 to: email@example.com.
SCHEDULE OF ACTIVITIESFirst Plenary Session: April 11, 2013 - 8:00 a.m. – 6:00 p.m. Attire: Filipiniana for ladies / Barong Tagalog for gentlemen Venue: Bayanihan Hall A & B- United Laboratories, Inc.Election of PDA Officers & HOD Referendum: April 12, 2013 – 8:00 a.m. – 3:00 p.m. Venue: SMX Mall of AsiaSecond Plenary Session: April 13, 2013 – 8:00 a.m. – 1 2:00 noonElection of HOD Officers: April 13, 2013 – 12:30 – 2:00 p.m. Attire: Business attire Venue: to be announced in the next mailMabuhay po kayo at Mabuhay ang PDA at HOD!Thank you and may God continue to bless you and your endeavors.Respectfully,DR. CLARISSA JANE F. PEHOD Speaker