HCI Asug 2010

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Boost Your SAP ROI with SAP’s FMLA Workbench

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HCI Asug 2010

  1. 1. ] JILL MIKROS[ ASUG INSTALLATION MEMBER MEMBER SINCE: 2000 MARCDERE LOUIS[ ASUG INSTALLATION MEMBER MEMBER SINCE: 2009 RAJEEV KAPUR[ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 Boost Your SAP ROI with SAP’s FMLA Workbench Patrick Hemphill HCI IT Services patrick@hci1.com
  2. 2. Real Experience. Real Advantage. [ 2 HCI Background  Boutique consultancy founded in 1998  Specialize in providing SAP HCM solutions  Thought leaders SAP Time Management space  Fanatical about client service  Able to make simplify the complex  Experienced team able to hit the ground running  Craft creative solutions to “get it done” within budget and on time
  3. 3. Real Experience. Real Advantage. [ 3 Presenter  Patrick Hemphill  Founder and CEO of HCI  Almost 16 years of SAP HCM experience  Sought after SAP instructor  Deep experience in the SAP Time Management space
  4. 4. Real Experience. Real Advantage. [ 4 FMLA Key Questions to be answered  What?  Who?  Why?  Where?  How?
  5. 5. Real Experience. Real Advantage. [ FMLA (the what)  Family Medical Leave Act  Federal Law  Entitles eligible employees 12 work weeks of unpaid leave during a 12 month period  Circumstances  Birth or placement of a child  Immediate family member’s serious health condition  Employee’s own serious health condition  Job is guaranteed and benefits retained  Notice required for foreseeable FMLA events 5
  6. 6. Real Experience. Real Advantage. [ Covered Employees (FMLA, the who)  Employed at least 12 months  Worked a minimum of 1,250 hours for the employer in the last 12 months (military leave counts)  Employees can use the 12 weeks of leave any way they want 6
  7. 7. Real Experience. Real Advantage. [ Covered Employers (FMLA, the who)  50 or more employees  In a 75 mile radius of the employee requesting leave  During 20 or more weeks in the prior year 7
  8. 8. Real Experience. Real Advantage. [ FMLA (the why)  It’s the law  Liability  FMLA can be a costly source of absences and business disruption  Employees who successfully sue for wrongful termination based on FMLA absence receive an average of $87,500 to $450,000 in damages  According to the Society for Human Resource Management, more than 60% of employers believe they’ve granted Family and Medical Leave Act (FMLA) time off that was unfounded  Talent Management  Tool to attract and retain top talent 8
  9. 9. Real Experience. Real Advantage. [ 9 FMLA (the where and the how)  Burden of proof is on employers  SAP’s FMLA Workbench  Built-in tool to manage the FMLA process  Allows for consistent policy application  Immediate eligibility determination  Automated tracking
  10. 10. Real Experience. Real Advantage. [ 10 FMLA - Key Learnings  The FMLA Workbench  FMLA Best Practices  Customizing the FMLA Workbench  Realm of Possibility – FMLA Toolkit  Absence Management & Reporting
  11. 11. Real Experience. Real Advantage. [ 11 FMLA & Return on Investment (ROI)  Leverage SAP investment  FMLA and Absence management increase your return on the dollars invested in SAP
  12. 12. Real Experience. Real Advantage. [ FMLA Process: Roles and Task Absence Coordinator Record/check absences FMLA Approver Check Approve/decline Employee Information Supervisor Request FMLA Record absences
  13. 13. Real Experience. Real Advantage. [ The FMLA Workbench  FMLA Request List  Creating and Checking FMLA Request  Add absence codes to FMLA request 13
  14. 14. Real Experience. Real Advantage. [ FMLA Workbench - Approver 14
  15. 15. Real Experience. Real Advantage. [ FMLA Request List 15
  16. 16. Real Experience. Real Advantage. [ Check FMLA Request 16
  17. 17. Real Experience. Real Advantage. [ Creating and Checking an FMLA Request 17
  18. 18. Real Experience. Real Advantage. [ Assign Absences to FMLA Request 18
  19. 19. Real Experience. Real Advantage. [ Check FMLA Request 19
  20. 20. Real Experience. Real Advantage. [ Attendance/Absence Data: Overview 20
  21. 21. Real Experience. Real Advantage. [ FMLA Configuration  Basic FMLA Configuration 21
  22. 22. Real Experience. Real Advantage. [ FMLA Configuration 22
  23. 23. Real Experience. Real Advantage. [ FMLA CONFIGURATION 23
  24. 24. Real Experience. Real Advantage. [ FMLA Reasons 24
  25. 25. Real Experience. Real Advantage. [ FMLA Rules 25
  26. 26. Real Experience. Real Advantage. [ FMLA – Important Features  FMLMO – Define FMLA Rule Group  WWKMO - Define Employee Group for Week Conversion  LLREP - Variants for Reports (using the SIMF parameter) 26
  27. 27. Real Experience. Real Advantage. [ FMLA Reporting Standard FMLA Reports None None
  28. 28. Real Experience. Real Advantage. [ FMLA – Important Function, Tables and Infotypes  PA 0672 - FMLA Event Infotype  T7US_FMLA_RESTXT - Text Table for FMLA Reasons  PA2001 – Absences (you can match absences with FMLA document numbers)  Function: HR_FMLA_READ – gives the return value of the document number for all absence records marked as FMLA absences.  T554T – Absences and Attendances Text 28
  29. 29. Real Experience. Real Advantage. [ Realm of Possibility  Taking FMLA to the next Level  FMLA Toolkit 29
  30. 30. Real Experience. Real Advantage. [ FMLA Toolkit 30
  31. 31. Real Experience. Real Advantage. [ FMLA – Cover Letter 31
  32. 32. Real Experience. Real Advantage. [ FMLA Reporting 32
  33. 33. Real Experience. Real Advantage. [ FMLA Requests Report 33
  34. 34. Real Experience. Real Advantage. [ FMLA Report – Absence Report 34
  35. 35. Real Experience. Real Advantage. [ Holiday Sickness Absence Management Jury Duty Maternity
  36. 36. Real Experience. Real Advantage. [ Standard Absence Reports Standard Absence Reports PT90 CalendarView Employee PT91 Calendar ViewTeam
  37. 37. Real Experience. Real Advantage. [ PT90 – Attendance/Absence Data: Calendar View 37
  38. 38. Real Experience. Real Advantage. [ PT90 – Attendance/Absence Data: Monthly Calendar View 38
  39. 39. Real Experience. Real Advantage. [ Not Logical 39
  40. 40. Real Experience. Real Advantage. [ PT90–Attendance/Absence Data: Week Calendar View 40
  41. 41. Real Experience. Real Advantage. [ PT91 – Attendance/Absences: Multiple Employee View 41
  42. 42. Real Experience. Real Advantage. [ PT91 – Attendance/Absences: Multiple Employee View 42
  43. 43. Real Experience. Real Advantage. [ Questions
  44. 44. Real Experience. Real Advantage. [ 44 [ ] Thank you for participating. SESSION CODE: 2006 Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit theYear-Round Community page at www.asug.com/yrc

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