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CIS Process-Map_SpecializedFosterCare

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In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Youth in Foster Care and Permanency Planning Services.

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CIS Process-Map_SpecializedFosterCare

  1. 1. 1Specialized Foster Care Service• Show demographics collected for a Foster Youth in the current Case Information System.• Show mapping of the current Case Information System forms for Specialized Foster Care Service to the service activities defined in the new Case Practice Standards manual.• Clicking on any box filled with green color will jump to the slide associated the text in the box or the current content next to the green area.[Last Update: 09/15/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]
  2. 2. 3
  3. 3. 4Status Ext Status CommentsRY O Referral Youth Open for Assignment or Assessment decisionRY A Referral Youth Assigned to a Social Worker and awaiting Assessment decisionRY L Referral Youth Locked due to inactivity in Demographics and Service FolderRY C Referral Closed, Declined for service by CFS, withdrawn or placed by another providerPY D Permanancy Youth Declined, Disposition Decision of No for ServicePY O Permanancy Youth Open, approved for service and awaiting placement.PY P Permanancy Youth Placed in a Foster Family homePY A Permanancy Youth Placed in Adoptive Family homePY R Permanancy Youth placed in Residential or Restrictive care facilityPY I Permanancy Youth living IndependentlyPY C Permanancy Child Closed. Closed Foster Youth Service Folder
  4. 4. • Form mnuCIS_Sys (Foster Child tab)• Form InquiryFC
  5. 5. • Form mnuCIS_Sys (Foster Child tab)• Form ReferralFC – (Decision tab)• Foster Youth Demographics
  6. 6. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form ReferralFC – (Decision tab)• Service Document – Child Study• Notice of Change – Service Disposition• Foster Youth Demographics
  7. 7. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Service Document – Initial Service Plan• Foster Youth Demographics
  8. 8. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form mnuCaseActivity • Match • Last Medical Date• Form CC_ContactMaster “by Youth” • PrePlacement • Last Dental Date• Form CC_ContactsBy “by Staff” • Initial Placement• Foster Youth Demographics • Change in Placement• Notice of Change – Emergency Contact• Notice of Change – Placement • New Program• Notice of Change – Location Change • Medical / Dental • New Social Worker• Notice of Change – Update • Worker / Program • New Family Support Specialist• Notice of Change – Medications • Other Dates • New Student Intern•Notice of Change – Division Change •Remove Family Support Specialist• Service Document – Social Worker’s Monthly Summary • Remove Student Intern• Service Document – Family Support Specialist’s MonthlySummary •CBCL Update
  9. 9. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Foster Youth Demographics• Service Document – Case Review• Service Document – Service Plan• Notice of Change – Update – Other - Periodic Case Review Date• Notice of Change – Update – Other - Service Plan Update Date
  10. 10. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Notice of Change – Adoption• Notice of Change – Case Closing• Service Document – Case Closing
  11. 11. ReferralAssignmentAssessment Inquiry not used in new CPS Initial Service Plan CaseRecording Case Review Case Closing
  12. 12. Referral Function noAssignment longer usedAssessment Initial Service Plan CaseRecording Case Review Case Closing
  13. 13. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  14. 14. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  15. 15. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  16. 16. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  17. 17. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  18. 18. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  19. 19. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  20. 20. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
  21. 21. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
  22. 22. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
  23. 23. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  24. 24. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  25. 25. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  26. 26. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
  27. 27. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
  28. 28. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
  29. 29. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
  30. 30. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing Please refer to the Mother/Parent 1 tab and sub tabs slides because the Father/ Parent 2 sub forms are laid out just the same.
  31. 31. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  32. 32. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
  33. 33. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
  34. 34. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
  35. 35. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  36. 36. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
  37. 37. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
  38. 38. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
  39. 39. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  40. 40. Referral Parent FormAssignment ServiceAssessment Providers Initial Significant Service Others Plan CaseRecording Case Review Case Closing
  41. 41. Referral Parent FormAssignment ServiceAssessment Providers Initial Significant Service Others Plan CaseRecording Case Review Case Closing
  42. 42. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  43. 43. ReferralAssignment*Assessmen t Initial Service Plan CaseRecording Case Review Case Closing
  44. 44. *Assessmen t
  45. 45. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  46. 46. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
  47. 47. Assessment Pg 2
  48. 48. Pg 1Assessment Chec k
  49. 49. Pg 2Assessment
  50. 50. Assessment
  51. 51. InitialService Plan CaseReview
  52. 52. InitialService Plan CaseReview Pg 2
  53. 53. InitialService Plan CaseReview
  54. 54. CaseRecording
  55. 55. CaseRecording
  56. 56. CaseRecording
  57. 57. CaseRecording
  58. 58. CaseRecording
  59. 59. CaseRecording
  60. 60. CaseRecording
  61. 61. CaseReview
  62. 62. CaseReview Pg 2
  63. 63. Pg 1 CaseReview Pg 3
  64. 64. Pg 2 CaseReview Pg 4
  65. 65. Pg 3 CaseReview
  66. 66. CaseClosing Pg 2
  67. 67. Pg 1 Chec k CaseClosing
  68. 68. Pg 2 CaseClosing
  69. 69. Assessment
  70. 70. CaseRecording
  71. 71. Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  72. 72. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  73. 73. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  74. 74. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  75. 75. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  76. 76. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
  77. 77. CaseRecording
  78. 78. Medical / Dental Worker / Program Case Other DatesRecording Case Review
  79. 79. Parent Form Medical / Dental Worker / Program Case Other DatesRecording
  80. 80. Parent Form Medical / Dental Worker / Program Case Other DatesRecording
  81. 81. Parent Form Medical / Dental Worker / Program Case Other DatesRecording Case Review
  82. 82. Details Instructions, Comments CaseRecording
  83. 83. Parent Form Details Instructions, Comments CaseRecording
  84. 84. Parent Form Details Instructions, Comments CaseRecording
  85. 85. CaseRecording Case Closing
  86. 86. CaseRecording Case Closing
  87. 87. Closure Contact Additional Contact CaseClosing
  88. 88. Parent Form Closure Contact Additional Contact CaseClosing
  89. 89. Parent Form Closure Contact Additional Contact CaseClosing
  90. 90. Parent Form Closure Contact Additional Contact CaseClosing

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