Copyright 2013


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Training course on copyright for academics developed for training staff at SOAS, University of London

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Copyright 2013

  1. 1. Copyright for Academics Training Session Paul Gibbons Information Compliance Manager
  2. 2. 2 Agenda • Copyright for teaching • Copyright for students • Copyright for research
  3. 3. 3 Copyright for teaching – basic rules • If someone else has created something you should be cautious about using it • Individuals can copy limited amounts for study/research purposes under CDPA (Copyright Act) • Lecturers can produce copies for their classes thanks to licences that SOAS pays for (photocopying and scanning) • Limited to 1 chapter or 5% (whichever is greater – within reason)
  4. 4. 4 Copyright for teaching – licenses • Copyright Licensing Agency (CLA) – books, journals • Newspaper Licensing Agency (NLA) – newspaper cuttings, media monitoring • Educational Recording Agency (ERA) – broadcast television programmes • Most use is covered by CLA licence
  5. 5. 5 Copyright for teaching – photocopying • Multiple photocopying of book chapters and journal articles for the students on a course is not permitted by ‘fair dealing’ for private study or research, or library/archive privilege… • …so it will normally have to be done under the CLA photocopying licence. • Any multiple photocopying of newspaper articles has to be done under the NLA licence. • Guidance at
  6. 6. 6 Copyright for teaching – e-learning • Course convenors can make available scanned images of chapters or articles in restricted modules in Moodle, BUT • Must register with ICM and must send list of texts to ICM each year (and use provided covering sheets) • Only printed publications from UK and handful of other countries allowed (check CLA website) • Link to e-journals and online sources
  7. 7. 7 Copyright for teaching – e-learning • Information to be provided to the ICM:
  8. 8. 8 Copyright for teaching – e-learning • Before scanning, complete cover sheet like this • Place at front of reading before scanning (should be first page of scanned image)
  9. 9. 9 Copyright for teaching – where licenses don’t apply • Permission of author/publisher • You own the copyright (be careful of publishing agreement though) • The material is out of copyright • An educational exception applies
  10. 10. 10 Copyright for teaching – educational exceptions • Copying by hand on the blackboard. • Reprographic copying of up to 1% per quarter of non-CLA published literary, dramatic or musical works. • Recording and playing back non-ERA broadcasts. • Playing/showing films or sound recordings as part of a class. • Performing literary, dramatic or musical works. • Copying films and sound tracks for instruction in film making • ‘Examination privilege’: copying material for inclusion in summative assessments.
  11. 11. 11 Copyright for teaching – multimedia • Films and music – can be shown/played for educational purposes to students, but not to wider groups or for other reasons • Broadcast material – BBC, ITV, C4, C5 broadcasts can be shown to classes again for educational purposes (ERA licence)
  12. 12. 12 Copyright for teaching – images • Just because something is on the internet doesn’t mean you can use it! • Seek out copyright cleared images • JISC provide a tutorial on finding images that you can use at • If you are criticising or reviewing an image, eg a painting, as part of a class, that is allowable
  13. 13. 13 Copyright – for students • Students can: • Copy material under ‘fair dealing’ for private study or research…by any means: photocopying, scanning... • Photocopy items under the CLA photocopying licence or the NLA licence. • The CLA scanning licence does not allow students to scan material. • Copy out of copyright material. • Receive copies made by librarians or archivists under library/archive privilege.
  14. 14. 14 Copyright – for students • ‘Examination privilege’ allows students to copy any type of copyright protected work for inclusion in: • Assessed coursework. • Dissertations, theses. • Examinations. • Provided the source is acknowledged, if practicable. • If the student wants to publish their work, they will have to get permission from the copyright owner, or rely on another copyright ‘defence’ or ‘exemption’ (e.g. fair dealing for criticism or review).
  15. 15. 15 Copyright – for students • PhD students are encouraged to allow SOAS to publish their theses in Eprints • If thesis contains third party material may not be possible • Third party permission templates provided • Guidance online at
  16. 16. 16 Copyright – for research • Background research – as for students largely • Fair-dealing/licences allow some photocopying for research/non-commercial purposes • Criticism or review/amount copied insubstantial • Out of copyright • Author’s permission
  17. 17. 17 Copyright – for research • In research, third party material should only be included if: • criticism or review • amount copied insubstantial • out of copyright • author’s permission
  18. 18. 18 Copyright – for research • Unpublished literary, dramatic and musical works are protected by copyright automatically until 2039, if the author died before 1969 • May be reproduced in research as if it was out of copyright, if: • The author(s) are known; the work is available for public inspection in a library or archive; the work was created before 1989; the work is over 100 years old; the author(s) have been dead for over 50 years; and the identity of the copyright owner is unknown. Applies to literary, dramatic or musical works. • The author(s) are unknown and it is reasonable to assume that all of the author(s) have been dead for over 70 years. Applies to literary, dramatic, musical and artistic works, and films.
  19. 19. 19 Copyright – for research • Even if you are the author of a published book or article, you may not own the copyright in it! • Who owns the copyright in published research will depend on the publication agreement between the author and the publisher. • The agreement may assign some or all of the author’s copyright rights to the publisher, restricting what the author can subsequently do with the work. • Open research – whole separate discussion!
  20. 20. 20 Summary • Using material on BLE: use links where possible; if not, register items for scanning with ICM • Copying generally limited to 1 chapter or less than 5% • Library offers scanning service • Students and research: some copying acceptable but be careful if considering publication
  21. 21. 21 More advice • Website at • Contact Information Compliance Manager on ext. 4150 or