2011.11 P3O Anniversary Survey


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the P3O Survey as presented at the BPUG UK member\'s conference 2011 by Lenny Descamps and Petra Rona.

With compliments to the P3O Users who joined this survey and have send their comments, lessons learned and best wishes to Sue Vowler and team for this 3 year Anniversary of P3O!

(First published in Oct, 2008)

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  • 2011.11 P3O Anniversary Survey

    1. 1. BPUG Member’s conference November 2011 Lenny Descamps, France Petra Rona, The Netherlands
    2. 2. <ul><li>Introduction </li></ul><ul><ul><li>Petra Rona, Lenny Descamps </li></ul></ul><ul><ul><li>Background of the P3O Anniversary Survey </li></ul></ul><ul><li>P3O Anniversary Survey </li></ul><ul><ul><li>Questions </li></ul></ul><ul><ul><li>Recommendations </li></ul></ul>
    3. 3. Petra Rona, P3O consultant Lenny Descamps, P3O Practitioner Petra Rona is the first Dutch independent consultant who was P3O certified (UK, 2009). She introduced P3O in the Netherlands in the IPMA PMO special (NL, 2009) in cooperation with Sue Vowler. She is an active P3O champion, initiator of the Anniversary Survey ( with Lenny Descamps, France) and speaker at international Best Practice and IT conferences. Lenny Descamps, 15 years of experience in project, portfolio and programme management is PRINCE2, P3O and MSP certified. He currently works in the French ministry of Finance on a interministerial salary and HR programme and is engaged in the promotion of the best practices. He likes to tailor those referentials and methodologies in a pragmatic way and take into account context and maturity.
    4. 4. <ul><li>BACKGROUND </li></ul><ul><ul><ul><li>P3O third anniversary in 2011 </li></ul></ul></ul><ul><ul><ul><li>How is P3O adopted and used in practice since 2008? </li></ul></ul></ul><ul><ul><ul><li>P3O Anniversary Survey! </li></ul></ul></ul><ul><ul><ul><ul><li>10 questions with 2 open questions </li></ul></ul></ul></ul><ul><ul><ul><ul><li>publications on Linkedin P3O and PMO SIG groups </li></ul></ul></ul></ul><ul><ul><ul><ul><li>conducted from the 05/11/2011 to 20/11/2011 </li></ul></ul></ul></ul><ul><ul><ul><ul><li>97 contributors </li></ul></ul></ul></ul>
    5. 5. The P3O Guidance Portfolio, Programme and Project Offices
    6. 6. 2011
    7. 7. P3O Anniversary Survey 2011
    8. 8. Question 1 : Where are you from ? 97 contributors
    9. 9. Question 2 : Have you already worked in a ? (multiple choice)
    10. 10. Question 2 : Have you already worked in a ? (multiple choice)
    11. 11. Question 3 : What is the size of the PMO department or largest PMO department you have worked in ? (single choice) <ul><li>Complements : </li></ul><ul><li>For UK, majority - 38% in size 6 to 10 </li></ul><ul><li>For the rest of the world, majority – 43 % in size 2 to 5 </li></ul>
    12. 12. Question 4 : Do you have a P3O qualification ? (single choice) 63% qualified
    13. 13. Question 5 : What values does P3O guidance bring to the Cabinet Office P3RM product set ? (multiple choice)
    14. 14. Question 6 : Have you already promoted the P3O guidance ? (multiple choice)
    15. 15. Question 7 * : Have you conducted or has your organization done an assessment of the P3O value ? (multiple choice) <ul><li>People who have done an assessment : </li></ul><ul><li>work for 83 % in PMO size greater than 6 </li></ul><ul><li>have for 59 % done a presentation in their organization (compared to the 32% average) </li></ul><ul><li>have implement or reenergize a P3O for 92% * Question skipped by 16% of people </li></ul>Yes : 33%
    16. 16. Question 8 * : If you have already done an assessment, could you tell us how you have done it ? Did you have some difficulties ? Could you share lessons learned ? <ul><li>Gateway style interview process as a consultancy exercise </li></ul><ul><li>P3M3 interviews and workshop </li></ul><ul><li>We provide ongoing monthly assessments of the value P3O adds to our organization and present them at our P3O Steering Committee for endorsement </li></ul><ul><li>Use a quick P3M3 assessement and an assessment of predefined list of functions and services </li></ul><ul><li>Use the 5 standard levels </li></ul><ul><li>Lack of appetite to implement sustainable change even if senior management recognize the necessity of it </li></ul><ul><li>Asking the right questions. Questions must be clear without having P3O knowledge </li></ul><ul><li>Results are often not used for further improvement because of other business priorities </li></ul><ul><li>Engagement of Senior Management and time for lessons learned </li></ul><ul><li>* Extract </li></ul>
    17. 17. Question 9 * : Did you implement or reenergize a P3O ? (single choice) <ul><li>People who have done an implementation : </li></ul><ul><li>Are for 40% from UK, 60 % from the rest of the world (compared to the 51% UK contributors) </li></ul><ul><li>Equal repartition of PMO size </li></ul><ul><li>53 % have done an assessment </li></ul><ul><li>15% use the complete P3O lifecycle, 51% use the partial model lifecycle, 34% another method * Question skipped by 16% of people </li></ul>Yes : 58%
    18. 18. Question 10 * : P3O is celebrating it’s 3rd birthday. Write a personal birthday wish to Sue Vowler, P3O author, and share your top 3 P3O experience/lessons learned here! <ul><li>Use appendix F. Functions & Services </li></ul><ul><li>Create a roadmap for the functions and services implementation </li></ul><ul><li>Do a P3M3 to identify the improvement priorities and to make a case for change </li></ul><ul><li>Pick your moment to start </li></ul><ul><li>Have something in your back pocket when the call comes to rationalize and improve </li></ul><ul><li>One step at a time. Focus on the organization’s pain </li></ul><ul><li>Simple, effective, accessible, attractive, consistent toolkits engage grass roots </li></ul><ul><li>* Extract </li></ul>
    19. 19. P3O Anniversary Survey, 2011
    20. 20. The P3O Guidance Portfolio, Programme and Project Offices
    21. 21. Sue Vowler is recognised as one of the UK ’s foremost experts in Portfolio, Programme and Project Offices(P3O®) and is the lead author of Cabinet Office P3O® Guidance, launched in October 2008. She has worked with a variety of organisations to design, establish and run P3O offices to ensure delivery success within an organisation’s local culture and structure. Sue feedback : The survey feedback mirrors the feedback I've had in person over the last 3 years ( is it really 3 years - where did that time go....) in particular praise for Appendix F, which was the first bit of the guidance I committed to paper, emptying my brain of the practical activities of all kinds of P3 Office. The P3O world is moving on, I've seen an upswing in the number of portfolio offices being developed, but more recently (last 6 months) a surge in interest in centres of excellence and mentorng / coaching roles. Its also great to see an adoption of P3M3 in assessing maturity alongside the roll out of P3O in organisations and a focus on adding value. Keep on professionalising what we do and spreading the word on P3O. www.best-management-practice.com www.p3o-officialsite.com