How to create an RFQ

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How to create an RFQ

  1. 1. RFQs and QuotationOverviewA request for quotation (RFQ) is sent to a supplier to request pricing and other information for an itemor items. A quotation is the suppliers response to that RFQ. Some examples of how you send an RFQ toa supplier include creating an RFQ in the RFQs window and sending it by facsimile, making a phone call,or using Oracle iSupplier Portal. One way a supplier can send a quotation, whether or not in response toan RFQ, is through the Purchasing Documents Open Interface.If you dont receive quotations electronically from your supplier, you can create the quotation manuallyusing the Quotations window, or copy the quotation from an RFQ.Creating an RFQStep 1 - How to Create an RFQ
  2. 2. Step 2 - Select RFQ TypeStep 3 - Enter a Close Date
  3. 3. Step 4 - Enter the items to be bid onStep 5 - Enter a target price and Supplier Number
  4. 4. Step 6 - Add Quantity Details and Project InformationStep 7 - Add Terms
  5. 5. Step 8 - Add Price BreaksStep 9 - Add Supplier Details
  6. 6. Step 10 - Save it and get RFQ NumberQuotationsStep 1 - Copying Quotations from RFQUse the Copy Documents window to create quotations directly from RFQs. Quotations youreceive in response to an RFQ usually match the format of your RFQ. To create a quotation froman RFQ, open the original RFQ and choose Copy Document from the Tools menu. You can copy
  7. 7. the complete RFQ or part of it to your quotation. You can then edit the quotation to providedetailed quotation line information.Project and task information, if any, is carried from an RFQ when you copy a quotation from it.To copy a quotation from an RFQ: 1. In the RFQs window, open the RFQ you want to copy. 2. Navigate to the Copy Document window 3. Enter the copy-from Action: Entire RFQ, RFQ Header Only, or RFQ Header and Lines. 4. Enter a quotation Number if you are using manual quotation number entry. Otherwise, Purchasing assigns a number for you when you save your work 5. Enter the document Type. This is one of the document names defined for RFQs. The list of values lists the Document Type (Document Name) and Quotation Class from the Document Types window. 6. Enter the name of the active Supplier. The list of values displays the supplier name, Hold Status, 1099 Number, and VAT Registration Number. 7. Enter the Supplier Site. 8. Enter the name of the Contact for this site 9. Select Copy Attachments if you want to include the RFQ attachments on the quotation. 10. Select the OK button to copy the RFQ. Purchasing displays a confirmation message and opens the new quotation in the Quotations window.To clear your entries and return to the RFQs window: Select the Cancel button to clear entries and return to the RFQs window.
  8. 8. Step 2 – Search for Copied Quotation
  9. 9. Step 3- Copy Quotation to Purchase Order.Step 4 – Save and Generate PO
  10. 10. Step 5- Find POStep 6 - Approve PO
  11. 11. Step 7 – Approval ScreenStep 8 –Have Approver Approver PO
  12. 12. Step 9 – Approve

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