A Race Around the O365 Academic Track

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Microsoft offers cloud hosted O365 (E2 package) free to students, teachers and faculty. This session was designed to illustrate some of the top features in the O365 academic offering, considerations, and facilitate an open discussion. We will walk through many of the features and capabilities including SharePoint sites, OneDrive (SkyDrive renamed), Alerts, workflows and more. Microsoft announced some exciting news around this offering that will be available as of April 1st.

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A Race Around the O365 Academic Track

  1. 1. Jennifer Pearcey - SharePoint Practice Lead Graphics Artist + Dev + Webmaster + Administrator + Solution Architect =SharePointologist Roles • Practice lead, Governance facilitator, SharePoint architect, Business developer, Administrator, Developer and End-user Background • Working with SharePoint across all versions from custom 2001 migrations to hosted 2013; on premise, hosted (private and public) multi-tenant shared, and hybrid. • Started and championed technical user groups, am a strong community advocate, and volunter-aholic.
  2. 2. • Hosted e-mail (50GB Exchange) • Web conference (Lync) • Simple file sharing (25GB OneDrive) • Team Sites (SharePoint) • Office Web Apps (OWA) ◦ Office app editing and viewing via web browser* • Mobile Office  Windows Mobile includes OWA*  iPhone and Android only provide view only access • Multi-authoring, BYOD (domain), & more • Collaboration, sync and offline* • Cost… FREE! Features , Capabilities, and Cost Phone and Community support available 24/7 Spam and Malware protection
  3. 3. While the free Education A2 pricing model packs an amazing amount of functionality, you can upgrade A3 or A4 plans for a monthly fee. NEW! Recently announced, new functionality added to the Education (A2) plan…. As of April 1, 2014, the Academic plan will include licenses for Yammer enterprise; still at a cost of FREE! O365 Academic Edu A2 Edu A3 Edu A3 Student Cost Fac/Staff Cost FREE 2.90/mo 5.20/mo 3.50/mo 7.00/mo Office Mobile Included Included 99.9% uptime Included Included Office (desktop) 5 DALs 5 DALs Adv e-mail Included Included eDiscovery Included Included Adv Voice Included Included Enterprise Voice Included Audio Calling Included Yammer Apr 1 Apr 1 Apr 1
  4. 4. Use industry methodologies when possible, corporate practices, or worse case; what is working and grow organically. Embrace organizational change management when possible. Start with the end in mind; managing project artifacts to Records Management Common challenges across various educational demographics Finding what exists, where it exists, how content is accessed quantify existing content; is the content current, and valid, tacit vs explicit knowledge Exchanging of knowledge. How did you hear about this event? How will you share the next event? Organizations (structured) vs personal (organic) Student 2 Student/ Teacher 2 Student – Enhance collaboration MS released cloud services arrives in Jamaica November 2013 O365 Academic was released end of March to University of West Indies Which added the *Student advantage. RSS feeds, social productivity, Hosted Q & A, community efforts drive results Proactive community outreach; get engaged, get involved! Knowledge Awareness Knowledge Sharing Community Knowledge Management Work Like a Network
  5. 5. • Sources of Knowledge ◦ Where does the knowledge reside? ◦ What format does the knowledge reside in? • Meaningful Content ◦ Meaning flows from a complex process of interaction between information from the world, on the one hand, and a web of already existing relationships, built up through previous interactions, on the other hand Cilliers, 1998 • Approach ◦ Start with the end in mind!
  6. 6. • Records information management ◦ Know your compliance requirements ◦ Establishing process and accountability ◦ Training and enforcing • Information Architecture ◦ Taxonomy exercise is key to findability ◦ Enterprise content types • Governance, growth and group therapy ◦ Do seek to establish governance ◦ Allow for growth, but set the roadmap and boundaries ◦ Establish internal user groups to help support the governance and most importantly, each other.
  7. 7. REF: Emerald Insights www.emeraldinsight.com/journals.htm?articleid=1626645
  8. 8. • Knowledge Awareness; www.ejkm.com/issue/download.html?idArticle=52 • Yammer Announcement; http://www.paradyne.com.au/yammer-enterprise-to-o365- education/ • MS Virtual Academy -Self-paced learning / certification paths; http://www.microsoftvirtualacademy.com • Microsoft Case Studies; http://www.microsoft.com/casestudies • S.M.A.R.T. (E.R.) Goal Writing; http://en.wikipedia.org/wiki/SMART_criteria • Free Developer O365 site; (includes a SharePoint site preconfigured for apps); http://msdn.microsoft.com/en-us/library/office/fp179924(v=office.15).aspx • Recorded sessions from the 2014 SharePoint Conference; http://channel9.msdn.com/Events/SharePoint-Conference/2014 @pcmom03 #SPYam pcmom03@hotmail.com

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